Cap


2009 Minutes - Policy Committee

January 8
February 12
March 12
June 25


Minutes of the January 8, 2009 Tri-Cities Area Metropolitan Planning Organization Policy Committee meeting held at 4:30 p.m. in the Petersburg Train Station located at 103 River Street in Petersburg.

MEMBERS PRESENT: Brenda Pelham, Hopewell, Annie Mickens Petersburg; Tom Hawthorn, VDOT; Doretha Moody, Dinwiddie; John Wood Colonial Heights; Joyce Goode, PAT; Barbara Smith (alternate) Chesterfield; Denny Morris, Crater PDC.

MEMBERS ABSENT: Henry Parker, Prince George;

OTHERS PRESENT: Mark Riblett; Walter Johnson, Ron Svejkovsky, Jim Ponticello, VDOT; Tammye Davis, FHWA; Lou Lazzo, Richmond Times Dispatch; Andrew Duggin, Fort Lee; Joe Vinsh, Crater PDC.

Ms. Mickens called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES - November 13, 2008

Upon a motion by Ms. Smith, seconded by Ms. Pelham and carried, the minutes of the November 13, 2008 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REPORT ON PETERSBURG AREA TRANSIT (PAT) COST SHARE STUDY
Mr. Vinsh stated the Technical Committee had recently completed its review of a report requested by the MPO - Policy Committee in November 2007. The report was prepared by AECOM, Inc. and its purpose was to use 2007 PAT operating information to determine what the cost shares would be by jurisdiction for the 4 routes operated by PAT outside Petersburg corporate limits.

Mr. Vinsh further stated the Technical Committee accepted the report and recommended the Policy Committee use route miles as the basis for assigning cost by jurisdiction for any future development of transit service contracts between Petersburg and adjoining localities.

Mr. Vinsh also stated the Technical Committee had recommended the 2009 Transit Development Program update include an origin/destination survey for the Ettrick, Fort Lee/Hopewell and Dinwiddie routes.

Ms. Mickens indicated it has become a concern that local cost for transit service has been borne by Petersburg in the past and some of this responsibility for providing transportation needs to be borne by surrounding localities. This study provides information on an equitable way to spread the cost to where service is actually provided.

Ms. Mickens invited questions/comments and asked for endorsement of the Technical Committee recommendations.

Ms. Pelham asked if the recommendations were accepted would counties and cities be obligated to pay the cost for transit service in their localities?

Mr. Vinsh stated each city council and board of supervisors would need to make its own decision on whether or not to enter into a contract with PAT for transit service. The study shows what the 2007 cost shares would have been for the 4 routes operated by PAT outside of Petersburg corporate limits.

Mr. Vinsh added that the consultant suggested that if a locality pays for transit service it should have a say in determining the route.

Upon a motion by Ms. Pelham, seconded by Ms. Smith and carried, the recommendations of the Technical Committee were accepted.

Ms. Mickens asked what would be the next step in this process.

Mr. Vinsh stated the next step would be for the each city or county administration to decide if it wanted a service contract and then to contact PAT.

Ms. Pelham asked who should be contacted regarding development of a service contract.

Mr. Vinsh suggested city manager to city manager in the case of Hopewell.


DISCUSSION OF PROPOSED PROCESS AND SCOPE OF SERVICES FOR THE 2009 TRANSIT DEVELOPMENT PLAN UPDATE (TDP)
Mr. Vinsh distributed information and reviewed a proposed scope of services, process for procuring project consultant services and a study process for the 2009 Transit Development Plan update. In addition to specific State requirements for the TDP update, Colonial Heights has requested the feasibility of providing transit service to a portion of the Boulevard be included; Hopewell has requested the feasibility of extending the current Fort Lee/Hopewell route further eastward to Ashland Street be included; Dinwiddie has request the feasibility of extending the current route to the Walmart Distribution Center on Route 460 be included; Petersburg has requested the feasibility of a South Crater Road loop be included; and Fort Lee has requested the feasibility of a week-end only express service between Fort Lee and Southpark Mall for military personnel only be included in the scope of services.

Mr. Vinsh stated the Technical Committee has formed a Task Force to oversee the consultant selection process. The Crater Planning District Commission has been approved to receive a $70,000 FY 09 Section 5304 grant for this project. These funds must be used by September 30, 2010 and a TDP document with State requirements must be adopted by December 1, 2011.

REPORT ON AIR QUALITY MONITORING DEVELOPMENTS IN THE RICHMOND OZONE NONATTAINMENT/MAINTENANCE AREA
Mr. Ballou distributed information and provided a presentation explaining how several provisions in the Richmond Maintenance Plan will need to be deployed to compensate for ozone violations recorded over the past few years in the Richmond Area. The measures involve restrictions on the type of portable gas storage cans that can be sold, restrictions on aerosol consumer products, that can be sold, controls on mobile equipment repair and refinishing operations and controls on architectural and industrial maintenance coatings.


REVIEW OF THE 2006 TRANSIT DEVELOPMENT PLAN UPDATE
Mr. Vinsh stated VDR&PT provided funding for PAT to prepare the 2006 Transit Development Plan update. The document outlines current transit services, considers several PAT route modifications and recommends a PAT service plan. The Technical Committee has recommended the document be advertised for public review on the MPO webpage and copies forwarded to local public libraries and made available for public viewing.

Upon a motion by Mr. Morris, seconded by Ms. Pelham and carried, the Crater Planning District Commission staff was authorized to advertise the 2006 Transit Development Plan for public comment.


REVIEW OF PROPOSED AMENDMENT TO THE FY09 - FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR THE ROUTE 460 PPTA PROJECT (UPC 84272)
Mr. Svejkovsky stated this amendment is being proposed in order to program funds in support of the continued management of the PPTA process for this project. He indicated VDOT sent the request for detailed proposals to the 3 vendors the last day of the 2008. The current schedule calls for the detailed proposals to be submitted to VDOT by August 14, 2009 and a comprehensive agreement to be in place by December 30, 2009.

Upon a motion by Ms. Pelham, seconded by Ms. Smith and carried, a motion was adopted to approve the proposed amendment to UPC 84272 as presented by VDOT.


REVIEW OF PROPOSED AMENDMENT TO THE FY09 - FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR THE JEFFERSON PARK ROAD SIDEWALK PROJECT (UPC 90371)
Mr. Svejkovsky stated this amendment is being proposed to allow Preliminary Engineering work to proceed on this CMAQ project.

Upon a motion by Mr. Wood, seconded by Ms. Pelham and carried, a motion was adopted to approve the proposed amendment to the current TIP for the Jefferson Park Road (UPC 90371) sidewalk project as proposed by VDOT.


REVIEW OF PROPOSED REDUCTIONS IN PRIMARY AND INTERSTATE FUNDING FOR PROJECTS LOCATED IN THE TRI-CITIES MPO STUDY AREA
Mr. Vinsh distributed an update of the Fort Lee expansion project listing. The listing included new cost estimates for the 6 active projects and incorporates proposed State funding reductions for the Rt. 144 & Rt. 36 split intersection and the 2 projects to add an additional eastbound traffic lane on Route 36 between Sisisky Boulevard and Jefferson Park Road. The total amount of cost increase for the 6 projects total $1,634,000 and the total amount of proposed State funding reductions total $2,498,000 for a combined amount of $4,132,000.

Mr. Morris indicated a need for the MPO to take action to request the $750,000 in FY 08 Omnibus Bill Earmark be transferred from Jefferson Park & Middle Road intersection project to the Rt. 36 & Rt. 144 split intersection project in the current Six-Year Program as these federal funds are designated for Fort Lee access points in Prince George County.

Upon a motion by Ms. Pelham, seconded by Mr. Wood and carried a motion was adopted to request VDOT to transfer the funds as described above.

Further discussion occurred regarding the January 12, 2009 public hearing in Richmond regarding proposed State funding reductions. The proposed reductions had previously been discussed at the November meeting.

There being no further business, the meeting was adjourned at approximately 5:20 p.m.

 


Minutes of the February 12, 2009 Tri-Cities Area Metropolitan Planning Organization Policy Committee meeting held at 4:30 p.m. in the Petersburg Train Station located at 103 River Street in Petersburg.

MEMBERS PRESENT: Brenda Pelham, Hopewell, Annie Mickens Petersburg; Tom Hawthorn, VDOT; Doretha Moody, Dinwiddie; Jerry Skalsky, Prince George; John Wood Colonial Heights; Joyce Goode, PAT; Barbara Smith (alternate) Chesterfield; Denny Morris, Crater PDC.

MEMBERS ABSENT:

OTHERS PRESENT: Mark Riblett; Walter Johnson, Ron Svejkovsky, VDOT; Tammye Davis, FHWA; Mike Briddell, Petersburg; Joe Vinsh, Crater PDC.

Ms. Mickens called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES - January 8, 2009

Upon a motion by Ms. Moody, seconded by Ms. Smith and carried, the minutes of the January 8, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REPORT ON STATUS OF 2006 TRANSIT DEVELOPMENT PLAN (TDP) UPDATE
Mr. Vinsh stated hardcopies had been sent to the 11 public libraries in the Tri-Cities and the MPO webpage was modified to include this draft transit planning document. Mr. Vinsh further stated a 30-day review period for the document beginning January 30, 2009 has been advertised in the 3 local newspapers. Public comments received will be reviewed prior to action on the document which is anticipated to be requested during the March meeting.


REPORT ON STATUS OF 2009 TRANSIT DEVELOPMENT PLAN (TDP) UPDATE
Mr. Vinsh stated the MPO - Technical Committee had established a Task Force to oversee this project. Preparations for a Request for Proposals solicitation are being developed to retain professional services for a contract with a value greater than $30,000.

Mr. Vinsh commented it was anticipated consultant services for this project would be under contract soon after July 1, 2009.


REVIEW OF PROPOSED AMENDMENTS TO THE FY 2008 AND FY 2004 CRATER PLANNING DISTRICT COMMISSION (CPDC) SECTION 5303 PLANNING GRANTS
Mr. Vinsh stated the CPDC staff is requesting budget amendments to these previously approved
grants to reflect current work priorities. The FY 2008 amendments include the transfer of
$11,897.53 from Activity 3.2 (High-Speed Rail) to Activity 3.1 (Congestion Management) and the
transfer of $8,149.73 from Activity 3.4 (Human Service Agency Transportation Coordination) to
Activity 3.0 (Short-Range Transit Planning). The FY 2004 amendment includes transfer of
$4,722 from Activity 2.2 (Environmental Justice) to Activity 3.0 (Short Range Transit Planning).

Upon a motion by Ms. Smith, seconded by Ms. Moody and carried, a motion was adopted to approve the proposed amendments.


REPORT ON STATUS OF ACTIVE CONGESTION MITIGATION AND AIR QUALITY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) PROJECTS
Mr. Vinsh stated the MPO has responsibility for programming funds under the CMAQ and RSTP programs. Mr. Vinsh added that it was important the MPO membership stay informed about the current status of these projects and provided the following summary information from the February 6, 2009 MPO � Technical Committee meeting.

Rt. 10 & Hummel Ross Road (UPC12955)
This project has encountered new environmental issues and additional funds would be needed to complete a revised project scope. The City of Hopewell will need to decide on the current feasibility of this project.

Ozone Alert Program (UPCT204)
Richmond Ridefinders expect to continue this annual program of advising participating major employers of bad ozone days and encouraging ridesharing.

Oaklawn Boulevard & Jefferson Park Road (UPC19003)
This VDOT administered intersection project is currently funded with CMAQ and is also being included on the State stimulus package list and will likely be constructed along with the Rt. 36 corridor projects. (VDOT indicated it is likely a special meeting will be called to discuss the federal stimulus package after specifics of the program are known).

Rt. 36 Corridor Signal Computer System (UPC57963)
VDOT indicated this project is going to ad in July 2009 because it has the capability to improve traffic flow now. Traffic control boxes can be moved at the time of the Oaklawn widening project, if necessary.

Rt. 1 Boulevard � Sherwood to Temple Signal Coordination (UPC77600)
The estimates for this project are still good and the City of Colonial Heights is administering this on-schedule project.

Downtown Petersburg Traffic Signal Optimization (UPC77537)
PE has not started for this project and project scoping has not started. It is not likely the October 2009 ad date will not be met so the ad date has been extended to September 2010.

Mr. Briddell commented he had recently discussed this project with VDOT and the scoping meeting is now expected to occur in July 2009.

2,100� Sidewalk Redwood Lane to Jefferson Park Rd. (UPC80457)
This project has been awarded.

800� Sidewalk on Jefferson Park Fr: Oaklawn to Owens Way UPC(UPC90371)
Current funding is adequate and PE authorization is currently pending action by the VDOT CFO.

Construct Left Turn Lane NB on Rt. 630 onto Rt. 460 for WB Traffic (UPC82849)
This project is on hold pending the outcome of the Rt. 460 PPTA process.

Rt. 1 Boulevard � Windsor to Pickwick (UPC9374)
This project is moving forward. The ad date for this project is being combined with adjacent projects UPC3945 and UPC5234.

Add Right Turn Lane NB onto Rt. 1 & Modify Signal (T6561)
VDOT indicated the current cost estimate for this CMAQ project is being developed.

I-95 & Temple Avenue (UPC72469)
This project has been completed.

MPO Supplemental Funding (UPC72904)
This project is continuing to fund a portion of MPO planning activities.

Rt.1 & Rt.226 (UPC73268)
CPDC staff indicated the cost estimate for this project has increased to $4,433,000. VDOT indicated the project will need to taken back to scoping because of the decision to reconstruct a nearby intersection in a T configuration. Plans for both intersection projects need to be coordinated.

PAT Multi-Modal Center (UPC76618)
Construction of this transit facility is scheduled to be complete in June 2009.

Hickory Hill Road (UPC84728)
This project is currently fully funded and has been advertised by VDOT on schedule. No request for public hearing was requested. Therefore, the next step is approval of project design which takes about 30 days before the right-of-way phase can begin.

Oaklawn Boulevard & Jefferson Park Road (UPC19003)
The status of this project was reviewed under the CMAQ projects. This project has both CMAQ and RSTP funding.

Rt.36 & Rt.144 Split Intersection (UPC87464)
The status of this BRAC transportation project has been reviewed previously.

Rt. 36 Eastbound Lane (UPC89720)
The status of this BRAC transportation project has been reviewed previously.

Mr. Vinsh stressed the importance of having adequate project management capacity available to implement programmed projects.

Ms. Pelham asked how are these projects managed?

Mr. Vinsh indicated the CMAQ and RSTP projects are usually managed by VDOT. However, some local governments provide project management for CMAQ and RSTP projects within their locality.

Ms. Pelham asked if project management funding is included in project cost.

Mr. Riblett stated project management is normally paid by a separate funding source.

Mr. Vinsh asked how project management costs are paid in Chesterfield?

Ms. Smith stated the locally administered project cost are paid by County funds not project funds.

Mr. Vinsh distributed new CMAQ and RSTP revenue forecast information provided by VDOT. Mr. Vinsh indicated this forecast generally reduces the annual amount of CMAQ funds by about $100,000 and RSTP by about $200,000. Mr. Vinsh further indicated VDOT is updating project cost estimates and the MPO would need to consider additional CMAQ and RSTP project allocations in the coming months.


REVIEW OF AVAILABLE INFORMATION ON THE TRANSPORTATION ELEMENT OF THE PENDING FEDERAL ECONOMIC STIMULUS PACKAGE
Mr. Vinsh distributed a handout prepared by the staff of the Virginia House Appropriations Committee on this item. The handout included tentative information on funding levels and requirements for the transportation elements of the pending federal legislation. Some funds will be received by the State and some funds will be sub-allocated to MPOs and transit operators.

Ms. Pelham asked if the BRAC projects are going to be fully funded?

A period of discussion followed on the status of BRAC project funding.

Mr. Briddell asked if Hickory Hill has enough funds

Mr. Morris commented on the need to consider funding the Hickory Hill Road project at the full scope using stimulus funds.

Mr. Hawthorn commented the State intends to use stimulus funds for projects on the Route 36 corridor as design/build but not for Hickory Hill Road. Mr. Hawthorn further commented that the current scope of the Hickory Hill project is fully funded and is scheduled for the design/bid/build approach.

After a period of further discussion, Mr. Wood made a motion, seconded by Mr. Skalsky and carried, that the MPO adopt a resolution supporting the use of stimulus funds for the full scope of the Hickory Hill Road project.

Mr. Wood stated Hickory Hill has been the top BRAC transportation improvement priority because of the Logistics University project and other expansion activities on the base near the Mahone Gate.

Ms. Pelham asked if the MPO has a stimulus project list.

Mr. Vinsh commented the FHWA recently suggested the MPO develop a list of potential stimulus projects and the Technical Committee is working on this item.

Ms. Davis stated FHWA has recently suggested that MPOs prepare their own list of potential stimulus projects as VDOT has not shared the State list. Ms. Davis further stated details on the administration of these funds are not yet available but the TIP will need to be amended to reflect selected stimulus projects.

Mr. Hawthorn indicated there may not be any projects available that can be obligated for construction within 120 days. VDOT will focus on having the 3 BRAC projects on Route 36 ready for construction by July 2010.

Mr. Hawthorn further indicated the first wave of stimulus funds may need to be used for pavement rehabilitation projects that got cut from the Six-Year Improvement Program.


I-295 NORTHBOUND RAMP AT SOUTHPOINT INDUSTRIAL PARK
As an other business item, Mr. Skalsky requested MPO support for consideration of a ramp for I-295 northbound truck traffic exiting the industrial park. Currently, about 200 trucks per day headed for I-295 northbound must maneuver out of the industrial park through the signalized intersection at Bull Hill and Rt. 460 before entering the existing northbound ramp at the Rt. 460 & I-295 interchange.

Ms. Pelham asked what can the MPO do to help?

Mr. Hawthorn indicated VDOT has reviewed the concept a northbound merge lane at the industrial park. The result of this assessment is that this project would not qualify because of spacing considerations and the fact the project is not identified in the County�s Comprehensive Plan or the Tri-Cities 2031 Transportation Plan.

After a brief period further discussion, it was the consensus that this item be referred to the Technical Committee for consideration.

There being no further business, the meeting was adjourned at approximately 5:20 p.m.


Minutes of the March 12, 2009 Tri-Cities Area Metropolitan Planning Organization Policy Committee meeting held at 4:30 p.m. in the Petersburg Train Station located at 103 River Street in Petersburg.

MEMBERS PRESENT: Annie Mickens Petersburg; Mark Riblett (alternate), VDOT; Jerry Skalsky, Prince George; Joyce Goode, PAT; Dorothy Jaeckel Chesterfield; Denny Morris, Crater PDC.

MEMBERS ABSENT: Doretha Moody, Dinwiddie; Brenda Pelham, Hopewell; John Wood, Colonial Heights

OTHERS PRESENT: Ron Svejkovsky; Walter Johnson, VDOT; Tammye Davis, FHWA; Joe Vinsh, Crater PDC.

Ms. Mickens called the meeting to order at 4:35 p.m.

APPROVAL OF THE MINUTES � February 12, 2009

Upon a motion by Mr. Skalsky, seconded by Mr. Morris and carried, the minutes of the February 12, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF PROPOSED AMENDMENT TO THE FY09-FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) REGARDING UPC 90018 (Cedar Level Road)
Mr. Svejkovsky indicated the Local Assistance Division of VDOT has been working with the City of Hopewell to divide the original Cedar Level project into 2 parts. The TIP amendment would authorize PE to address the most critical portion of the project first.

Mr. Skalsky asked what does the project scope include?

Mr. Svejkovsky stated the scope includes adding 2 traffic lanes, adding turn lanes and safety improvements between Sherwood and Miles.

Upon a motion by Mr. Skalsky, seconded by Mr. Morris and carried, the proposed TIP amendment for UPC 90018 was approved.


REVIEW OF PROPOSED AMENDMENT TO THE FY09-FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) REGARDING UPC 87618 (Hayden Street Bridge)

Mr. Vinsh stated VDOT has proposed an amendment to the bridge project group to include demolition of a deficient bridge on Hayden Street on the eastside of the VSU campus. The total cost of the project is $800,000.

Upon a motion by Ms. Goode, seconded by Ms. Jaeckel and carried, the proposed TIP amendment for UPC 87618 was approved.

DISCUSSION OF CONCEPT FOR NORTHBOUND RAMP ONTO I-295 FOR TRUCKS EXITING THE SOUTHPOINT INDUSTRIAL PARK
Mr. Vinsh indicated, as a follow-up to the discussion at the February Policy Committee meeting, the Technical Committee has reviewed the results of a previous VDOT assessment for the concept of a northbound merge lane directly onto I-295 from the Prince George Industrial Park.

Mr. Svejkovsky made reference to applicable FHWA regulations and summarized the findings of the assessment as follows:
� As existing full cloverleaf interchange provides full access in all directions, there is not a clear demonstrated need for additional access to I-295;
� A modification to the existing interchange to include a collector/distributor road along the northbound lanes would be an option to consider; and
� Modification to the existing interchange would need to be shown as a financially constrained project in the regional transportation plan.

Mr. Vinsh further indicated the Technical Committee recommendation was for Prince George County to pursue funding for a traffic engineering study on the feasibility of a collector/distributor road that would modify the existing interchange at I-295 & Rt. 460 to allow northbound traffic exiting the industrial park to merge onto the collector/distributor road before merging with traffic northbound on I-295 mainline.

Mr. Riblett commented on the need to identify the properties that would be served by the improvements and extended willingness by VDOT to meet with the project consultant and the County to discuss previous work completed and a scope of work for a study of the collector/distributor road concept.

Mr. Skalsky stated the County realizes trucks would need to build up speed before merging onto I-295 and further stated it was unclear why this request needs to become so complicated.

Mr. Skalsky further stated the nearest fire station to the industrial park is located on Courthouse Road near the County government buildings. Fire response vehicles need to travel on Courthouse Road and Bull Hill Road in order to access the industrial park. Mr. Skalsky also mentioned the Rolls Royce development at the industrial park

Mr. Vinsh indicated VDOT and the County staff have arranged a meeting next week to discuss this item in greater detail.

Chairperson Mickens expressed interest in hearing follow up information on this item.


REPORT ON PUBLIC INVOLVEMENT PROCESS AND CONSIDERATION OF ADOPTION OF 2006 TRANSIT DEVELOPMENT PLAN
Mr. Vinsh indicated the adopted public involvement procedures were followed as the draft document was advertised. No public comments were received. The Technical Committee met on March 6 and has recommended Policy Committee acceptance of the document.

Upon a motion by Ms. Jaeckel, seconded by Ms. Goode and carried, the Policy Committee took action to accept the 2006 Transit Development Plan update.

REVIEW OF INFORMATION RELATING TO THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) OF 2009
Mr. Vinsh summarized selected points from an attachment to the agenda packet on ARRA guidance from the FHWA.

Mr. Vinsh indicated the two key items still not known on ARRA funds are which projects will the State allocate its ARRA funds and how much ARRA funds will be received by the Tri-Cities MPO. Virginia is scheduled to receive $694m and $24.1m of that amount is to be sub-allocated to the Richmond, VA Urbanized Area. FTA funds will be about $13.4m for transit capital items in the Richmond Urbanized Area. The current split for transit projects is 90% for GRTC and 10% for PAT.

Mr. Vinsh further indicated the Commonwealth Transportation Board is scheduled to meet on March 19 and information on State ARRA project allocations may be available after this meeting so the MPO can proceed with allocating its estimated $3.2m in ARRA funds.

As follow-up to discussion at the February meeting regarding Hickory Hill Road improvements, information was on design/build and design/bid/build options VDOT is considering for Hickory Hill Road. Mr. Vinsh indicated, in general, VDOT has indicated the design/build option allows funds to be obligated and expended more quickly than the design/bid/build option but at a higher cost.

Mr. Morris emphasized the importance with coordinating with Fort Lee on the construction of the new Mahone Gate.

Mr. Vinsh distributed information received from the House Transportation and Infrastructure
Sub-Committee. The information identified data that needs to be submitted to the Office of Management and Budget by April 4, 2009 on how the MPO ARRA funds have been obligated.

Mr. Vinsh indicated the MPO would be relying on VDOT to help prepare this report.

Mr. Vinsh reviewed a list of 14 projects the MPO has submitted using Governor Kaine�s website for candidate ARRA projects.

Mr. Riblett commented on the Technical Committee recommendation for the Policy Committee to allow the Technical Committee to act for the Policy Committee on ARRA related TIP amendments that are likely to come in the near future.

After a period of discussion, Ms. Jaeckel made a motion, seconded by Mr. Riblett and carried that the Technical Committee be authorized to act for the Policy Committee on TIP amendments related to ARRA funds.


REVIEW OF UPDATED COST INFORMATION ON CONGESTION MITIGATION AND AIR QUALITY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) PROJECT
Mr. Vinsh stated the Technical Committee is developing a new candidate project list for both CMAQ and RSTP. New projects are to be rated using the established procedures and criterion and compared to previous projects rated but not funded.

Mr. Vinsh also distributed cost information for active CMAQ and RSTP projects recently developed by VDOT.

There being no further business, the meeting was adjourned at approximately 5:20 p.m.


Minutes of the June 25, 2009 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held at 4:30 p.m. in the Crater Planning District Commission Office located at 1964 Wakefield Street in Petersburg.

MEMBERS PRESENT:  Annie Mickens Petersburg; Tom Hawthorn, VDOT; Jerry Skalsky, Prince George; Joyce Goode, PAT; Dorothy Jaeckel Chesterfield; Brenda Pelham, Hopewell; Dinwiddie; John Wood, Colonial Heights; Denny Morris, Crater PDC.

MEMBERS ABSENT:  Doretha Moody, Dinwiddie 
 
OTHERS PRESENT:  Ron Svejkovsky, Mark Riblett, VDOT; Mike Briddell, Petersburg; John Kines, Prince George; Joe Vinsh, Crater PDC.

Ms. Mickens called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – May 28, 2009
 
Upon a motion by Mr. Skalsky, seconded by Ms. Jaeckel and carried, the minutes of the May 28, 2009 meeting were approved.
 
CITIZEN INFORMATION PERIOD

No comments
 
AVAILABILITY OF FY 10 CONGESTION MITIGATION AND AIR QUALITY (CMAQ) FUNDS
Mr. Vinsh stated a question was raised following the May 28th meeting regarding when FY 10 CMAQ funds would be available for use by local project managers for several projects that have been combined on Route 1 (Boulevard).   Mr. Vinsh indicated VDOT has indicated FY 10 CMAQ funds would be available for this series of projects as each programmed phase is ready to be implemented. 

Mr. Svejkovsky added the City of Colonial Heights is administering these projects and is currently involved in the consultant selection process.


STATUS REPORT ON THE 2009 TRANSIT DEVELOPMENT PROGRAM (TDP) UPDATE
Mr. Vinsh indicated the Transit Task Force interviewed the 3 top rated firms that responded to the project RFP.  KFH, Inc. from Bethesda, Maryland was the top rated firm after the interviews scores were combined with the scores awarded to the RFP written proposals.

Mr. Vinsh further indicated the next step was to negotiate a scope and cost for the project between the Crater Planning District Commission and KFH, Inc.

Mr. Vinsh stated the project scope would include assessment for the follow new routes or route modifications:

  1. New Hopewell Route
  2. New Fort Lee Route between the base and Southpark Mall on weekends for selected military personnel.
  3. Modify Colonial Heights Route to serve a portion of the Boulevard.
  4. Ettrick Route assessment of ridership trip origins and destinations.
  5. South Crater Road new or modified route to better serve new hospital area.

REVIEW OF SUMMARY INFORMATION ON VDOT DOWNSIZING
Mr. Hawthorne discussed several VDOT initiatives aimed at reducing operational cost because of reduced revenues available to this State agency.

The reductions reviewed included the following areas:

  1. Closing rest stops, including 2 on I-85 in Dinwiddie County
  2. Moving the Waverly Residency functions to Williamsburg
  3. No further secondary or urban construction allocations to local governments.  Because of reductions, these construction funds will be retained by the CTB for project selection at the State level with focus on higher volume roads
  4. Reduced mowing
  5. Elimination of Safety Patrol on I-95 in the Richmond District.

Ms. Jaeckel made several comments related to public use of the rest stops during the year.  Ms. Jaeckel also indicated a need to compare the number of past and future accidents along corridors where rest stops are scheduled to be closed as drivers will likely be driving longer between stops. 

Mr. Hawthorne acknowledged the comments and indicated the annual cost to operate an average size rest area is about $500,000.

Ms. Mickens asked if snow removal was an area being considered for service reduction.

Mr. Hawthorne stated budgeting for snow removal is base on the previous 5 year average annual expenditure and is not an area proposed for cost savings. 

Mr. Hawthorne also commented that if highway revenues continue to decline the expectation is that available resurfacing funds would be more focused on higher volume roads and the pavement condition on lower volume roads would deteriorate over time.  
 

REVIEW OF SUMMARY INFORMATION ON SELECTED LAND USE AND TRANSPORTATION REGULATIONS BEING ADMINISTERED BY VDOT ON ROADS LOCATED IN THE COUNTIES OF THE COMMONWEALTH
Mr. Riblett briefly commented on recently implemented State requirements for traffic impact assessments for land developments of a certain scale.  Mr. Riblett also commented on the VDOT role in reviewing local comprehensive plan updates and on the more rigorous access management program regarding spacing requirements for developments along highway corridors throughout the State.  Other new regulations include standards for street connectivity, storm water management and urban development areas.

 
REVIEW OF PROPOSED AMENDMENT TO THE FY09 – FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR PETERSBURG AREA TRANSIT (PAT) ARRA (STIMULUS) PROJECTS
Mr. Vinsh stated PAT has proposed to use $1,383,777 in federal stimulus funds for the Tri-Cities portion of the Richmond Urbanized Area for selected capital projects.  These projects are 100% federally funded and include the following items: 
 

  • Transit Enhancements
    • Sidewalks around Shelters                  13,838.00
  • Capital
    • Generator                                            150,000.00
    • Multi-Modal Center Construction      500,000.00
    • Sidewalks around Shelters                  186,162.00
    • Furniture & Fixtures                             69,100.00
    • Equipment                                             10,750.00
    • Bus Software Package                        10,000.00
    • Radios                                                 145,000.00
    • Para-Transit Vehicles (2)                     110,000.00
    • Lifts                                                    120,000.00
    • Sign Poles                                               5,000.00
    • Miscellaneous                                        63,927.00
      Total                                                   1,383,777.00

Upon a motion by Ms. Jaeckel, seconded by Ms. Moody and carried, a motion was approved to amend the FY09 – FY 12 TIP to include projects requested by PAT for federal stimulus funding.


ELECTION OF OFFICERS
Ms. Pelham made a motion, seconded by Ms. Jaeckel and carried that Ms. Moody be reelected as Vice-Chair. 

Ms. Jaeckel made a motion, seconded by Mr. Skalsky and carried that Ms. Mickens be reelected as Chair.                      

There being no further business, the meeting was adjourned at approximately 5:25 p.m.

CPDC