Cap


2011 Minutes - Policy Committee

February 24
March 10
April 14
June 23
July 14
September 8
December 8


Minutes of the February 24, 2011 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; Christina Luman-Bailey, Hopewell; Doretha Moody, Dinwiddie John Wood, Colonial Heights;  Tom Hawthorne, VDOT; Joyce Goode, PAT; Denny Morris, Crater PDC.

OTHERS PRESENT:  Andrew Duggan, Fort Lee; Ron Svejkovsky, Mark Riblett, VDOT; Mike Briddell, Petersburg; Joe Vinsh, Crater PDC.

Vice-Chair Skalsky called the meeting to order at 4:35 p.m. and introduced new committee member Mayor Brian Moore from Petersburg.   

APPROVAL OF THE MINUTES – January 13, 2011

Upon a motion by Ms. Jaeckle, seconded by Ms. Moody and carried, the minutes of the January 13, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REGIONAL TRANSPORTATION AND LAND USE PERFORMANCE MEASURES 
Mr. Vinsh made reference to an attachment in the agenda packet containing the final version of the measures to be monitored by MPOs serving urbanized area greater than 200,000 in population.    The categories of selected measures were reviewed.  Mr. Vinsh explained the reporting period begins July 1, 2011 and the results are to be posted on the MPO webpage beginning in October 2011 in order to comply with HB 30, chapter 874, Item 436.

Mr. Vinsh also commented that some measures, such as the ones pertaining to High Occupancy Vehicle (HOV) lanes and scheduled air service, would not apply in the Tri-Cities portion of the Richmond, VA urbanized area.

Upon a motion by Ms. Jaeckle, seconded by Mr. Moore and carried, a motion to approve the proposed performance measures was approved.

REVIEW OF AMENDMENTs TO THE FY09 – FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Svejkovsky indicated amendments to the current TIP were needed to pursue implementation of a bridge replacement project on Route 1 in Dinwiddie (UPC 93094) and two intersection improvement projects at both ends of Dimmock Parkway in Colonial Heights (UPC 97691 and UPC 97692).

Upon a motion by Ms. Jaeckle, seconded by Ms. Luman-Bailey and carried, the 3 amendments were approved for the FY 09 – FY12 TIP.

 
REVIEW OF RECOMMENDATIONS REGARDING CONGESTION MITIGATION AND AIR QUALITY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) FUNDS 
Mr. Vinsh distributed information profiling CMAQ projects with prior allocations and stated recent guidance from VDOT-Central Office and regulation from the Commonwealth Transportation Board include provision that funds allocated to projects not currently advancing must be moved to projects that can be advanced.  Mr. Vinsh commented on several projects that appear not to be advancing and indicated the Technical Committee would be making recommendations on this item.

Mr. Vinsh stated the MPO is required to allocate all projected CMAQ funds to prioritized projects for the next six-year period before March 14, 2011.

Mr. Vinsh indicated the VDOT District Administrator and District Commissioner for the Commonwealth Transportation Board will serve in an oversight role for CMAQ project selection beginning with the next six-year period.

Mr. Vinsh also reviewed CMAQ revenue projections provided by VDOT for the next 6-year period.

Mr. Morris commented an effort to increase the level of communication with the CTB Commissioner for the Richmond District regarding the CMAQ program will be accomplished.

Mr. Wood asked if the projects on the 2011 list would replace projects on the 2010 list. 

Mr. Vinsh stated the 2010 projects have been prioritized and would be ahead of the candidate projects to be rated from the 2011 list.

Mr. Svejkovsky stated it was necessary for the Technical Committee to develop additional projects in order to fully allocate all available CMAQ funds for the 6-year period.

Mr. Vinsh commented that the prioritized list of RSTP projects completed in September 2010 are more than adequate to show full 6 years of allocations under that program.

 

REVIEW OF SUMMARY INFORMATION FROM A DRAFT REPORT BY THE JOINT LEGISLATIVE AUDIT AND REVIEW COMMISSION (JLARC) ON TRANSPORTATION PLANNING AND PROGRAMMING IN VIRGINIA
Mr. Vinsh distributed summary information and commented on the key findings of this State report, including the following: 

  • VDOT- Central Office and the MPOs differ on the role of the MPO input into the State allocation process.
  • The minimal role of the MPOs in the State allocation process is a missed opportunity. 
  • Performance-driven prioritization of projects and funding plays a limited role in selecting projects.
  • VDOT’s programming staff lack written processes to guide decisions and there is a lack of clarity around VDOT central office and district roles in terms of programming.
  • Virginia produces a Six-Year Improvement Program (SYIP), in addition to the federally-required Statewide Transportation Improvement Program (STIP).  Some other states have consolidated their State and federal programming documents.
  • VDOT projects that funding available for systems construction will continue to decline.  The fiscally-constrained environment underscores the need for prioritization, transparency, and further embracing the metropolitan perspective.

 

REPORT OF MPO AMERICAN RECOVERY AND REINVESTMENT ACT (AARA) PROJECT EXPENDITURES AND REMAINING FUNDS
Mr. Vinsh commented VDOT has completed its audit of $3.2m in MPO ARRA funds and found approximately $.5m remains to be allocated to additional projects.  The Technical Committee reviewed this item and recommended to VDOT that the prioritized list ARRA resurfacing projects be used to select additional resurfacing projects for these funds.

 

ELECTION OF MPO – POLICY COMMITTEE CHAIR
After a brief period of discussion, Mr. Skalsky and Mr. Wood were nominated and elected Chair and Vice-Chair respectively by unanimous vote. 

ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 5:20 p.m.


Minutes of the March 10, 2011 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; Christina Luman-Bailey, Hopewell; Doretha Moody, Dinwiddie;  John Wood, Colonial Heights;  Tom Hawthorne, VDOT; Joyce Goode, PAT; Denny Morris, Crater PDC.
 
OTHERS PRESENT:  Andrew Duggan, Fort Lee; Ron Svejkovsky, Dan Grinnell, Jim Ponticello, VDOT; Joann Williams, Mike Briddell, Petersburg; Joe Vinsh, Crater PDC.

Chairman Skalsky called the meeting to order at 4:30 p.m.  

APPROVAL OF THE MINUTES – February 24, 2011

Upon a motion by Mr. Moore, seconded by Ms. Luman-Bailey and carried, the minutes of the February 24, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF RECOMMENDED CONGESTION MITIGATION AND AIR QUALITY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) PROJECT PRIORITIES 
Mr. Vinsh distributed information showing MPO CMAQ and RSTP projects selected prior to 2010 and not completed; CMAQ projects prioritized in April 2010; RSTP projects prioritized in September 2010; and, CMAQ projects prioritized in March 2011. 

Mr. Vinsh indicated guidance received from VDOT - Central Office regarding the CMAQ program indicates all funds forecasted to be available during the next 6 year period are to be allocated to prioritized projects or project phases that can be advanced over the next 6 year period.  Also, the guidance received indicates funds need to be removed from projects with previous allocations and determined not to be advancing.  The Rt. 10 and Hummel Ross Rd. project in Hopewell and the Downtown Traffic Signal Project in Petersburg were selected prior to 2010 and have not been advanced.  Delays with these projects have been identified and remedied recently.  The remaining delayed CMAQ project in Tri-Cities is the Rt. 460 and Rt. 630 project.  This project has been delayed because of the pending Route 460 PPTA.  The Technical Committee has recommended funds allocated for this project be transferred to the unallocated balance and reallocated to the next priority project as it appears the Rt. 460 PPTA project will be advanced. 

Mr. Vinsh also stated these change to require CMAQ funds be programmed for a 6 year period will mean significantly more projects will be active than in past years and will require more staffing in order to comply with State legislated time limits for expenditure of funds.

Mr. Hawthorn commented VDOT is pursuing the retention of additional consultant services to supplement existing VDOT staffing for project administration.
Mr. Vinsh commented that the March 2011 list of prioritized CMAQ projects and the April 2010 list of RSTP projects provide ample prioritized need for 6 years of project allocations under each program.

Mr. Wood provided clarification that the Rt. 1 & Dupuy Avenue project actually only needed $1.9m in CMAQ funding instead of the entire $6.3m amount shown on the rating sheet.  Mr. Wood explained this project has some funding allocation from revenue sharing and urban system funds.  The project is currently in the right-of-way acquisition phase and construction is scheduled for spring 2012.   Mr. Wood further explained it was urgent this project be fully funded because of expansion plans for increased enrollment at Virginia State University (VSU), including an 8,000 seat convocation center. 

Ms. Jaeckle commented VSU has plans to double its enrollment within 10 years and has unmet roadway needs.

After a period of further discussion of the scopes of work for several projects, Mr. Wood made a motion that was seconded by Ms. Jaeckle and carried that the CMAQ and RSTP project prioritized recommendations of the MPO – Technical Committee be endorsed with the adjustment that the Rt. 1 & Dupuy Avenue project be given sufficient CMAQ allocation to allow full funding for the construction of this project scheduled for spring 2012.

Mr. Morris commented on the need to modify the RSTP rating criteria in the future to consider local contributions or non-RSTP funding sources, similar to the criteria used to rate candidate CMAQ projects.

It was the consensus of the Committee that criteria be added to the future RSTP candidate project rating procedures for consideration of availability of non-RSTP funds or in-kind contributions.

   
REVIEW OF 2035 SOCIO-ECONOMIC FORECAST
Mr. Vinsh distributed a summary sheet of the forecast totals for housing units, households, group quarters, total population, autos, retail employment, military employment, total employment and students by that portion of each locality within the transportation study area.   Mr. Vinsh explained the 2035 excel file attached to the agenda packet provides detailed information on the forecast data at the traffic analysis zone (TAZ) level for approximately 350 zones that comprise the transportation study area.  Mr. Vinsh further explained the forecast data is updated every 4 years and is used as an input for the Richmond travel model.   Mr. Vinsh also stated the Technical Committee has recommended approval of this item.

Mr. Moore commented that student enrollment in Petersburg is too high.    

Mr. Vinsh indicated he would check into this question.

After a brief period of further discussion, Ms. Jaeckle made a motion, seconded by Mr. Wood and carried that the 2035 Socio-Economic forecast be endorsed. 


OTHER BUSINESS

FUTURE MPO ROLE IN THE COMMONWEALTH
Mr. Vinsh distributed a copy of SB112.  This legislation prescribes an expanded role for MPOs in the Commonwealth and would require a closer working relationship with the Commonwealth Transportation Board, the Virginia Department of Transportation and the Virginia Department of Rail and Public Transportation regarding future development of the Six-Year Improvement Program.

Mr. Morris indicated this information item has been approved by the General Assembly but has not yet been signed by the Governor.

FY12 TRANSPORTATION IMPROVEMENT PRGRAM (TIP) AND 2031 TRANSPORTATION PLAN AIR QUALITY CONFORMITY SCHEDULE
Mr. Ponticello explained the steps involved in processing the TIP update regarding the Inter-Agency Consultation Group (ICG) regarding the federal requirement that mobile source air emissions, including ozone and NOx, from planned transportation improvement projects be consistent the State Implementation Plan for Air Quality. 

 

ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 5:40 p.m.

 


Minutes of the April 14, 2011 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; Christina Luman-Bailey, Hopewell; Doretha Moody, Dinwiddie; John Wood, Colonial Heights;  Tom Hawthorne, VDOT; Joyce Goode, PAT; Denny Morris, Crater PDC.

OTHERS PRESENT:  Andrew Duggan, Frank Carter, Fort Lee; Ron Svejkovsky, Jim Ponticello, VDOT; Percy Ashcraft, Prince George; Steven Hennessee, VDR&PT; Joe Vinsh, Crater PDC.

Chairman Skalsky called the meeting to order at 4:30 p.m.  

APPROVAL OF THE MINUTES – March 10, 2011

Upon a motion by Ms. Jaeckle, seconded by Ms. Moody and carried, the minutes of the March 10, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF CONGESTION MITIGATION AND AIR QUALITY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) SCHEDULES FOR IMPLEMENTING PROJECT PRIORITIES FOR FY12 - FY17
Mr. Vinsh distributed spreadsheets showing schedules prepared by VDOT for implementing MPO prioritized CMAQ and RSTP projects by project phase and by year over the next 6 year period.  Mr. Vinsh explained the project schedules and dollar amounts enable the projects to be monitored as the implementing agencies complete projects under these 2 programs.   Adjustments can be made as needed but the priorities established by the MPO will remain, unless there is a need to make a change.  The content and format of the spreadsheets should satisfy applicable State and federal requirements. 

Mr. Vinsh commented that adjustments in previous funds scheduled for several Fort Lee expansion transportation projects have become necessary.  Some State grant funds awarded to the Crater Planning District Commission from the Virginia National Defense Industrial Authority (VNDIA) for the Rt. 36 & Rt. 144 split intersection project have been reallocated to the Hickory Hill Road Phase II project.  Previously, VNDIA funds matched with RSTP funds on a one-for-one basis were scheduled for the Rt. 36 & 144 split intersection project until a State ARRA project assumed 100% future funding for this project.  The combination of State ARRA funds and lower than estimated bid awards for Fort Lee expansion projects has provided opportunity to fund additional projects as reflected in the RSTP schedule previously reviewed. 

Mr. Morris commented that the last of the 3 VNDIA grants awarded to the Crater Commission has some flexibility and the potential exists to identify other projects from the Fort Lee Expansion Traffic Study as additional projects to fund.
Mr. Wood commented the Rt. 1 & Dupuy Avenue project would be ready for construction during the spring of 2012 and inquired about the use of CMAQ funds to match revenue sharing funds.  

Mr. Vinsh indicated information recently provided by VDOT - Central Office indicated current regulations prohibit use of CMAQ as match for revenue sharing funds because CMAQ funds are 80 percent federal dollars.  However, the General Assembly recently adopted new revenue sharing provisions and the Commonwealth Transportation Board (CTB) would be providing new revenue sharing regulations before the end of April 2011.

Mr. Wood asked who would make this decision.

Mr. Hawthorne stated the Commonwealth Transportation Board would make this decision.

Mr. Wood asked for a copy of this State legislation.

Mr. Svejkovsky indicated a copy would be provided.

A period of discussion followed regarding potential use of additional CMAQ funds for the Rt. 1 & Dupuy Avenue project if CMAQ funds are disallowed as match for State revenue sharing funds in place for this project. 

Mr. Hawthorn stated he thought the Richmond District Commissioner would support the use of CMAQ funds for this project along with available Urban System funds because this project was about ready to go to construction.

After a brief period of further discussion, it was the consensus that additional CMAQ funds would be used for the Rt. 1 & Dupuy Avenue intersection project if the proposed match was disallowed under to new State revenue sharing regulations.

Mr. Vinsh commented that CMAQ funds for the Hopewell Circulator Route had been moved from the FHWA to the FTA.  The project is now open to charges and PAT can invoice the State for project related expenses.  The fixed-route service is currently scheduled to operate for 3 years beginning July 1, 2011.  Mr. Vinsh emphasized the need to complete any remaining preparations for this demonstration service, such as testing bus route alternatives, preparing brochures for public use and installing appropriate bus stop signage.

Ms. Luman-Bailey indicated Hopewell representatives do want to meet with PAT representatives to review the proposed route layout and bus stop locations in the field.

Mr. Vinsh made reference to several policy-type questions regarding administration of the CMAQ and RSTP programs attached to the agenda package.  Mr. Vinsh explained that the Technical Committee has made recommendations regarding the following:

  • Candidate lists of projects for both programs should be prepared annually and rated.  Projects with some obligation should not be rated again.
  • The amount of project scope modification to be allowed for a rated project should be determined on a case-by-case basis at the time the project scope changes.
  • There should be no lower or upper limits on the amount of CMAQ or RSTP allocation to a project.
  • Cancelled projects or projects put on-hold and later reactivated should not be rerated and any previous allocations should be restored.

After a period of discussion, the Policy Committee endorsed the recommended modifications made by the Technical Committee.

Upon a motion by Ms. Jaeckle, seconded by Ms. Moody and carried, action was taken to adopt the recommendations of the Technical Committee regarding refinement of CMAQ and RSTP program administration

 

CONTINUE REVIEW OF FY12 – FY15 PROJECT LIST FOR THE AIR QUALITY CONFORITY REVIEW
Mr. Ponticello briefly commented that the revised conformity analysis project list was attached to the agenda materials and that MPO – Policy Committee endorsement of the list and authorization for the Technical Committee to advertise the report for public review and for submittal to the Federal Highway Administration (FHW) was being request.

Upon a motion by Mr. Moore, seconded by Ms. Luman-Bailey and carried, a motion was adopted to endorse the project list for the conformity analysis and to allow the MPO – Technical Committee to authorize the document for public review and for submittal to the FHWA. 

 
REVIEW OF NEW STATE LEGISLATION AFFECTING MPOs IN VIRGINIA
Mr. Vinsh distributed copies of SB1112 as adopted during the recent General Assembly session.  Mr. Vinsh indicated this State legislation was significant for the future role of MPOs in the Commonwealth, especially in the area of project prioritization.  Mr. Vinsh commented that, depending on how the relationship between the MPOs and the CTB develops, the MPO may need to refine its current practices for listing projects in the long range transportation plan.  SB1112 requires the CTB, VDOT & VDR&PT to develop a more meaningful procedure for MPO input into transportation decision making.  The legislation does not take effect until July 1, 2011.

 

REVIEW OF FY12 DRAFT UNIFIED TRANSPORTATION WORK PROGRAM (UTPWP)
Mr. Vinsh referenced the draft document attached to the agenda package and outlined several tasks to be addressed by the MPO during the fiscal year beginning July 1, 2011, including the preparation of the first land use and transportation performance measures report; participation in a joint Intelligent Transportation System (ITS) study with the Richmond MPO and continuing work on the 2035 Transportation Plan update. 

Mr. Vinsh distributed copies of the project listing from the 2031 Transportation Plan and commented that local government Technical Committee members are currently conducting local reviews of the project lists within their jurisdictions. Mr. Vinsh commented that VDOT is scheduled to project updated 20 year revenue projections by funding category this summer.  The updated revenue forecasts are likely to be less optimistic that the forecast used for the 2031 Transportation Plan update. 

After a period of discussion, a motion was made by Mr. Moore, seconded by Ms. Luman-Bailey and carried, that the FY12 draft UTPWP be endorsed.

As an “Other Business” item, Mr. Morris commented on the need for the area to consider the need for a passenger rail station location study.  Mr. Morris further commented that information on this future project is under development and there may be a need to amend the draft work program in the near future.

Mr. Hennessee commented that the Director of the VDR&PT was recently made aware that the State of North Carolina has initiated an effort to purchase the CSX right-of-way planned for use as the Virginia portion of the Southeastern High Speed Rail Corridor. 

Mr. Hennessee commented that the VDR&PT has recently developed a contract with Norfolk/Southern Railroad for restoration of conventional passenger rail service between Richmond and Norfolk.  This service is currently programmed to be in operation within the next 6 year period.

Mr. Hawthorn commented that the Route 460 PPTA project detailed solicitation has not yet been issued and a work session with the Prince George Board of Supervisors has been scheduled for March 26th in Prince George.

ADJOURNMENT

There being no further business, the meeting was adjourned at approximately 5:40 p.m.

 


Minutes of the June 23, 2011 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Crater Planning District Commission Office located at 1964 Wakefield Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; Christina Luman-Bailey, Hopewell; Doretha Moody, Dinwiddie; John Wood, Colonial Heights;  Tom Hawthorne, VDOT; Denny Morris, Crater PDC.

MEMBERS ABSENT:  Joyce Goode, PAT;

OTHERS PRESENT:  Andrew Duggan, Fort Lee; Ron Svejkovsky, Jim Ponticello, VDOT; Steven Hennessee, VDR&PT; Joe Vinsh, Crater PDC.

Chairman Skalsky called the meeting to order at 4:30 p.m.  

APPROVAL OF THE MINUTES – April14, 2011

Upon a motion by Mr. Wood, seconded by Ms. Jaeckle and carried, the minutes of the April 14, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF SELECTED PROJECT ALLOCATION INFORMATION FROM THE FY12 – FY17 SIX YEAR IMPROVEMENT PROGRAM (SYIP)
Mr. Vinsh distributed copies of 2 summary reports from the SYIP adopted by the Commonwealth Transportation Board (CTB) on June 15, 2011.  One report provided a general profile of approximately 60 highway projects contained in the document and located within the Tri-Cities MPO study area. The second report provided specific information on projects located within each of the 6 local jurisdictions within the MPO study area.  

Mr. Vinsh indicated these reports are also available on the VDOT website and can be used to monitor the schedule, scope of work, funding sources and allocations amounts for each project. 

MR. Svejkovsky reviewed the status of selected projects from the SYIP, including the following:

  • UPC 3945 – Route 1 & Dupuy Avenue
  • UPC 87464 – Route 36 & Route 144 Corridor Improvements
  • UPC 84728 – Hickory Hill Road – Phase I
  • UPC 95540 – Hickory Hill Road – Phase II
  • UPC 97635 – Route 156 & Route 616

Following a question and answer period, Mr. Vinsh indicated the priority order for both CMAQ and RSTP ratings are being followed by VDOT.  If a project needs additional funding, the unallocated balance account is used first and then funds are taken from the next lower priority project or projects that are not under contract until the additional funding needs of the higher priority project is met. 

Mr. Vinsh added bringing non-CMAQ and non-RSTP sources of additional funding to projects helps all projects on the prioritized lists.   Mr. Vinsh commented that additional candidate CMAQ projects will need to be identified and rated later this calendar year.

Mr. Wood commented on the proposed scope of work for the I-95 & Temple Avenue project.  Mr. Wood explained the planned improvement consists of additional turn lanes for traffic entering and exiting the interstate but would not actually change the current configuration of the interchange.  The proposed scope of work also eliminates two crossover roads on Temple Avenue in this vicinity.  Mr. Wood questioned the sufficiency or level of future utility proposed with this project.

Mr. Duggan stated Fort Lee is working with its engineering resources to develop a preliminary scope of work and cost estimate for a new project located at Route 36 and Lee Avenue.  This project would be funded with a combination of RSTP and remaining funds awarded the CPDC from the Virginia National Defense Industrial Authority (VNDIA) for Fort Lee expansion projects.

 

STATUS REPORT ON ADOPTED MPO LAND USE AND TRANSPORTATION PERFORMANCE MEASURES
Mr. Vinsh stated the Commonwealth Transportation Board (CTB) adopted the performance measures previously endorsed by the MPOs in the State located in urbanized areas with populations over 200,000.   As the State requirement for performance measures was enacted by the General Assembly, the CTB is requiring MPOs to provide the first annual report on October 1, 2011 and to set targets or goals for performance measures by May 2012. 

 

STATUS REPORT ON CORRIDORS OF STATEWIDE SIGNIFICANCE
Mr. Vinsh stated the Office of the Secretary of Transportation presented a report to the CTB on June 15, 2011 that used information from a statewide transportation planning effort called VTRANS to identify 10 corridors determined to be the most important or significant for the Commonwealth.  These 10 corridors contain highway and/or rail facilities that serve a major or significant role in providing transportation, economic and other benefits to the Commonwealth.  The report contained recommendations that the 10 corridors be divided into segments and the segments rated in order to determine which segments provided the most benefit to the Commonwealth.  The report was not accepted by the CTB membership because it was unclear how this information would be used in the future and because of a general lack of understanding about the proposed rating procedure.  In the Tri-Cities Area, the I-95 and the Route 460 corridors were included on the list of corridors of statewide significance.

Mr. Vinsh further stated the CTB added one additional corridor to the list and directed staff to meet individually with CTB members to review the report in detail. 

 

STATUS REPORT ON THE ROUTE 460 PPTA
Mr. Vinsh indicated it appears State funding for the public portion of the project is in the process of being identified.  The solicitation for detailed proposals is expected to be released in the near future.  The project manager has indicated different language will be provided to the MPO to amend the financial constraint language currently used for this project in the Tri-Cities 2031 Transportation Plan.


REVIEW OF FY2011 MPO SELF-CERTIFICATION STATEMENT AND AUTHORIZATION OF FOR FEDERAL REVIEW OF THE DRAFT FY 12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM AND THE CONFORMITY REPORT FOR THIS DOCUMENT AND THE YEAR 2031 TRANSPORTATION PLAN
Mr. Vinsh stated a need has been identified for the MPO to endorse an annual certification statement indicating the transportation planning process in the Tri-Cities is being conducted in accordance with applicable federal requirements and that the draft FY12 – FY15 Transportation Improvement Program and the Conformity Analysis of this document and the 2031 Transportation Plan are authorized for federal review, pending public comment.

Upon a motion by Jaeckle, seconded by Ms. Moody and carried, a motion was adopted to endorse the certification statement attached to the agenda packet and to authorize the draft FY12 – FY15 Transportation Improvement Program and the Conformity Report of this document and the 2031 Transportation Plan for federal review pending public comment.


REPORT ON MAY 24, 2011 MEETING OF THE VIRGINIA ASSOCIATION OF METROPOLITAN PLANNING ORGANIZATIONS (VAMPO)
Mr. Vinsh stated he and Chair Skalsky attended the May 24th VAMPO meeting in Charlottesville.  The morning session included discussions on a need for clarification of the MPO and the State roles and responsibilities regarding transportation planning and programming. The consensus of this discussion was that VAMPO should pursue the codification of agency roles and responsibilities for transportation planning and programming with the General Assembly through legislative action.  As first step in this process a request would be made to VDOT to establish a working group to develop a collaborative relationship and to pursue recommendations stated in the December 2010 report prepared by the Joint Legislative Audit and Review Commission (JLARC). 

Other items agreed included a need for MPOs to work more closely with members of the Commonwealth Transportation Board (CTB), especially with representatives in urbanized areas where MPOs are located.  VAMPO needs to have a presence during future General Assembly sessions.  VAMPO needs to reach out to congressional representatives and staff regarding reauthorization of the federal transportation bill.

During the afternoon session, information was presented by MPO representatives from the Hampton Road Transportation Planning Organization (TPO) and the Fredericksburg MPO on the regional prioritization of projects in the long range plan.  Descriptive information was provided on the recent experiences of both groups with this long range planning activity. 

Mr. Vinsh added projects listed in the Tri-Cities 2031 Transportation Plan are generally prioritized by jurisdiction by funding category.  This method does not establish one regional priority list.  This MPO would need to pursue a prioritization method similar to Hampton Roads or Fredericksburg models.  The MPO – Technical Committee members are currently reviewing the Year 2031 project list and will be working on a new prioritization method for the 2035 transportation plan update.   The new method would attempt to accomplish the same end product as the Hampton Roads and Fredericksburg models.

ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 5:40 p.m.
  


Minutes of the July 14, 2011 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located at 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; Joyce Goode, PAT; Tom Hawthorne, VDOT; Denny Morris, Crater PDC.

MEMBERS ABSENT:  Christina Luman-Bailey, Hopewell; John Wood, Colonial Heights; Doreatha Moody, Dinwiddie. 

OTHERS PRESENT:  Ron Svejkovsky, Jim Ponticello, Dan Grinnell, VDOT; Joanne Williams, Mike Briddell, Petersburg; Gha-is Bashir, PAT; Bill Vaughan, Fort Lee; Joe Vinsh, Crater PDC.

Chairman Skalsky called the meeting to order at 4:30 p.m.  

APPROVAL OF THE MINUTES – June 23, 2011

Upon a motion by Mr. Moore, seconded by Mr. Morris and carried, the minutes of the June 23, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments


REPORT ON JUNE 30, 2011 MEETING OF VIRGINIA ASSOCIATION OF METROPOLITAN PLANNING ORGANIZATION (VAMPO)
Mr. Vinsh stated the meeting was held in the offices of the Richmond PDC and attended by representatives from 5 MPOs with other MPO representatives participated via conference call.  Several senior VDOT and VDR&PT staff and the Deputy of Secretary of Transportation were in attendance. 

VDOT representatives indicated the State would be partnering with MPOs this fall with the beginning of the next Six-Year Improvement Program Update.  A schedule for this activity would be made available later this summer.

VDOT has set-aside $60m for PE work to get projects ready-to-go to construction.  Projects must be ready- to-go to construction within 10 years or the PE work will be considered too old. 

The Deputy Secretary stressed the importance for MPOs to have priorities established and for local governments to pursue supplemental funding sources for top priority projects.  PPTA projects will be an increased emphasis area in the future.  Larger projects are more desirable, especially when supplemented by non-traditional sources.

There was agreement that work would begin on devising a memorandum of understanding between MPOs and the State for future roles in the development of future six-year improvement programs. 

There was also agreement that VAMPO would respond to JLARC report by correspondence indicating VAMPO initiated activities.  VAMPO would also pursue changes in the State code to define agency roles and responsibilities for transportation planning and programming.

VDOT will conduct a study of selected State DOTs to determine how allocation and obligation documents have been merged into one document.  VAMPO will contact the American Association of MPOs (AMPO) and the National Association of Regional Councils (NARC) to see how these documents have been merged in other states. 

Regarding reauthorization of the federal transportation bill, the discussion indicated a number of major changes are likely, including provision for federal performance measures.  The current extension of SAFETEA-LU expires September 2011.

The next VAMPO meeting will be in Hampton Roads on July 29.

Mr. Vinsh indicated the direction of the VAMPO directed discussion during the meeting regarding MPOs and project programming was reflective of the JLARC report finding released in December 2010 and discussed during the previous VAMP meeting held in Charlottesville on May 24.

REVIEW OF PROPOSED REVISIONS TO THE FY12 UNIFIED TRANSPORTATION WORK PROGRAM (UTPWP)
Mr. Vinsh made reference to a profile of work program activities attached to the agenda packet and stated the Technical Committee had recommended 3 changes to Section 5303 funded activities endorsed in April.  The changes included the following

  • Transfer of $4,000 from Task 2.4 Coordination to Task 1.0 Administration for CPDC staff coordination with the passenger rail station location alternatives analysis study;
  • Transfer of $6,000 from Task 3.1 Congestion Management Process to Task 2.0 Long Range Transportation Plan Update for provision of transit element to the 2035 update;
  • Changing the description of Task 2.2 Security to Assessment of Issues and Opportunities for Freight Movement in the Tri-Cities.

Mr. Vinsh indicated there was no change in the total amount of Section 5303 funds available for FY12.  Policy Committee action was needed to accomplish the revisions recommended by the Technical Committee. 

Upon a motion by Mr. Moore, seconded by Mr. Jaeckle and carried, the revisions were endorsed.


REVIEW OF PROPOSED AMENDMENTS TO THE FY09 – FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Svejkovsky reviewed a handout listing proposed amendments for 2 CMAQ projects, including UPC 98994 (Rt. 144 & South St.) and UPC 98882 (Rt. 144 & Conduit) totaling $210,000 for preliminary engineering work. 

Mr. Svejkovsky also reviewed information listing proposed amendments for 6 RSTP projects, including UPC 95540 (Hickory Hill Rd. Phase 2); UPC 101033/T10730 (Sycamore/Crater/Walnut intersection signal upgrade); UPC 101287/T10731 (Dupuy Ave. Improvements); UPC101030/T1-732) (Puddledock Rd. w/Rt.36 Intersection Improvement); UPC 101288/T10733 (Lakeview Ave. Brijadan – Boulevard); and UPC 90018 (Cedar Level Rd. widening – Cobblestone to Miles Ave.) totaling $3,844,968 for PE work, except for the Hickory Hill Rd. Phase 2 project which is for construction.   

Mr. Vinsh indicated the Technical Committee reviewed this item during its meeting on July 1 and has recommended Policy Committee endorsement. 

Upon a motion by Ms. Jaeckle, seconded by Mr. Moore and carried, action was taken to endorse the proposed amendments.

 

REPORT ON PUBLIC COMMENT ON DRAFT FY12 –FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND THE CONFORMITY ANALYSIS REPORT
Mr. Vinsh reported the MPO’s Participation Plan was followed and no public comments were received on the documents.


REVIEW OF PROPOSED FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM AND CONFORMITY ANALYSIS
Mr. Vinsh indicated, as discussed during the previous item, action on these documents was needed. 

Upon a motion by Ms. Jaeckle, seconded by Mr. Moore and carried, action was taken to endorse the FY12 – FY15 TIP and the Conformity Analysis report of this document and the Year 2031 Transportation Plan.


ELECTION OF OFFICERS
Following a brief period of discussion, Mr. Moore made motions which were seconded by Mr. Morris and carried that the current officers be reelected.  Mr. Skalsky and Mr. Wood were unanimously reelected Chair and Vice-Chair.

 

ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 5:40 p.m.   

 


Minutes of the September 8, 2011 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located at 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; Christina Luman-Bailey, Hopewell; Gha-is Bashir, PAT; Tom Hawthorne, VDOT; Denny Morris, Crater PDC.

MEMBERS ABSENT:   John Wood, Colonial Heights; Doreatha Moody, Dinwiddie. 

OTHERS PRESENT:  Joyce Goode, PAT; Ron Svejkovsky, Jim Ponticello, Dan Grinnell, VDOT; Douglas Miles, Prince George; Steven Hennessee, VDR&PT; Bill Vaughan, Fort Lee; Joe Vinsh, Crater PDC.

Chairman Skalsky called the meeting to order at 4:30 p.m.  

APPROVAL OF THE MINUTES – July 14, 2011

Upon a motion by Mr. Moore, seconded by Ms. Jaeckle and carried, the minutes of the July 14, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF 2035 TRANSPORTATION PLAN CANDIDATE PROJECT DEVELOPMENT
Mr. Vinsh stated local government and VDOT Technical Committee members are refining their individual lists and have set November 1, 2011 as the due date to submit candidate projects for regional ranking.

Mr. Vinsh further stated the next step in the process will be to agree on a method for ranking the candidate projects on a regional basis by functional classification.  Preliminary project cost estimates will be needed for all candidate projects in order to complete the regional ranking.  VDOT is scheduled to provide a revenue forecast for the MPO to use for the financially constrained 2035 Plan project list.  A list of financially constrained projects for both the Tri-Cities and the Richmond MPOs needs to be submitted to VDOT – Environmental Division around March 15, 2012 for the required air quality conformity analysis. 

Mr. Vinsh added the CPDC staff has begun work on updating the narrative for several sections of the of the 2035 Plan.

Mr. Morris asked about future potential changes in air quality standards and the 2035 Plan development schedule.

Mr. Ponticello stated no impact or change in the 2035 Plan development schedule is anticipated because of pending changes in the air quality standards.  The existing 2031 Plan is schedule to expire in September 2012.

 

REPORT ON JULY 29, 2011 VIRGINIA ASSOCIATION OF METROPOLITAN PLANNING ORGANIZATIONS (VAMPO) MEETING

Mr. Vinsh indicated the VAMPO Executive Committee is drafting a memorandum of understanding between MPOs and the State regarding development of future Six-Year Improvement Program (SYIP) documents.   VAMPO is also developing responses to provisions contained in SB1112 regarding changes needed in the State Code to improve consistency with applicable federal requirements regarding transportation planning and programming in the Commonwealth.

Mr. Vinsh indicated the direction of the VAMPO discussion during the meeting regarding MPOs and project programming was reflective of the JLARC report findings released in December 2010 and discussed during the previous VAMPO meetings.

Mr. Vinsh also stated individual MPO would be requested to endorse future major proposed VAMPO actions prior to action by the statewide association.

 

REVIEW OF INFORMATION ON 2011 CONGESTION MANAGEMENT PROCESS (CMP) UPDATE
Mr. Vinsh and Mr. Svejkovsky commented on a spreadsheet profiling CMP network segments in the Tri-Cities Area.  Information provided from VDOT traffic databases included existing 2009, projected 2020 and 2035 traffic volumes on major roadway segments in the Tri-Cities. Segments with a traffic volume to capacity ration of 1.0 or greater are considered congested.  The spreadsheet also contained information on level of service (LOS) expressed as A through F rating system for the same roadway segments.  In terms of traffic flow, a rating of A is the best and a rating of F is the worst.  Generally, roadway segments in the Tri-Cities are performing well with a few future segments forecasted to be congested.   Specific strategies identified as appropriate for the Tri-Cities Area will be evaluated as any improvement projects are considered for roadway segments within the CMP network.

 

ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 5:20 p.m.  

 


Minutes of the December 8, 2011 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located at 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield;  Doreatha Moody, Dinwiddie; John Wood, Colonial Heights; Gha-is Bashir, PAT; Ron Svejkovsky, VDOT; Denny Morris, Crater PDC.

MEMBERS ABSENT:   Christina Luman-Bailey, Hopewell

OTHERS PRESENT:  Andrew Duggan, Fort Lee; Brenda Skalsky, Prince George citizen.  

Chairman Skalsky called the meeting to order at 4:30 p.m. and recognized Ms. Moody for her service to the Tri-Cities MPO as the December 8, 2011 meeting will be her last.

APPROVAL OF THE MINUTES – September 8, 2011

Upon a motion by Mr. Moore, seconded by Ms. Moody and carried, the minutes of the September 8, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF 2035 TRANSPORTATION PLAN CANDIDATE PROJECT DEVELOPMENT
Mr. Svejkovsky stated local government and VDOT Technical Committee members are refining their individual lists and have set December 16, 2011 as the due date for project background information.

Mr. Svejkovsky indicated that most of the member local governments have submitted their candidate projects. 

Mr. Svejkovsky also highlighted Governor McDonnell’s major transportation initiatives that would be presented during the State transportation conference in Norfolk. 

 

STATUS REPORT ON HICKORY HILL ROAD IMPROVEMENTS
Mr. Svejkovsky reviewed the timelines for Phase I and Phase II.  He indicated that due to lower than expected construction bids, there will be some funds remaining once the improvements are completed. 

Mr. Morris explained that these funds are from VNDIA grants that the CPDC received and the Commission staff is working with Fort Lee officials to move the remaining funds as quickly as possible to another Fort Lee Project centering on accessibility issues at the Lee Avenue Gate in order that the region will not lose remaining VNDIA funds.


REVIEW OF PROPOSED AMENDMENTS TO THE FY11 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM
Mr. Morris reviewed the two proposed amendments to the FY11 work program dealing with freight movement and passenger rail station coordination. Mr. Morris indicated the Technical Committee had endorsed the two proposed amendments and VDR&PT staff has endorsed the amendments as well.

Mr. Moore asked if the AMTRAK will provide the MPO a report on its alternative station location analysis. 

Mr. Morris stated Mr. Vinsh will arrange a briefing by AMTRAK officials to the MPO regarding its findings and recommendations.

Upon a motion by Ms. Jaeckle, seconded by Mr. Wood and carried, the two proposed amendments to the FY11 work program were approved. 

  
REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Svejkovsky presented a proposed amendment to the current TIP for a project located at Route 460 and Enterprise at the entrance to the Food Lion distribution center.

Upon a motion by Mr. Wood, seconded by Mr. Moore and carried, the proposed amendment to the TIP was approved.


OTHER BUSINESS
Mr. Morris discussed the November 30 Commonwealth Transportation Board (CTB) meeting agenda.  Mr. Morris indicated that Mr. Skalsky, Mr. Vinsh and himself had the opportunity to meet Mr. Roger Cole from Ashland who is the new member of the CTB and represents the Richmond/Petersburg region.  Also, Mr. Skalsky presented the MPO’s four major regional projects to the CTB.

Mr. Morris distributed an overview document that Mr. Vinsh put together for the CTB meeting.  The document highlights the Tri-Cities MPO operations.

Mr. Duggan gave an update on Fort Lee’s efforts to establish train service to A. P. Hill in Caroline County.  He indicated that four passenger cars have been received to date but no engines.  Fort Lee is moving forward with contracting for services to operate the train service.


ADJOURNMENT
There being no further business, Mr. Skalsky wished all present the best for the holiday season.  Upon a motion by Ms. Jaeckle, seconded by Mr. Moore and carried the meeting was adjourned at 5:40 p.m.

 

CPDC