Cap


2013 Minutes - Policy Committee

January 10
March 14
April 11
May 9
June 27
September 12
October 10
November 14


Minutes of the January 10, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Herbert Bragg, (alternate) Hopewell; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; William Chavis, Dinwiddie; Steven Hicks, PAT; Tom Hawthorne, VDOT; Denny Morris, Crater PDC

MEMBERS ABSENT:  John Wood, Colonial Heights   

OTHERS PRESENT:  Paul Agnello, Mark Riblett, VDOT; Tammye Davis, FHWA; Barbara Smith, Chesterfield; Emily Stock, DRPT; Linda Mcminimy Virginia Transit Association; Jeff Stoke, Prince George; Joe Vinsh, CPDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – November 27, 2012

Upon a motion by Ms. Jaeckle, seconded by Mr. Morris and carried, the minutes of the November 27, 2012 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF PROPOSED AMENDMENTS TO THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR PETERSBURG AREA TRANSIT
Mr. Bashir and Mr. Vinsh made reference to agenda materials regarding proposed amendments for Fiscal Year 2013 affecting Petersburg Area Transit. 

Upon a motion by Ms. Jaeckle, seconded by Mr. Morris and carried, proposed FY13 amendments to the FY12 – FY15 TIP were approved.

 

STATUS REPORT ON FORT LEE TRANSPORTATION EXPANSION PROJECTS
Mr. Agnello made reference to status of the Hickory Hill Road projects and need to maximize use of the $4,250,000 received by the Crater Planning District in State grant funds from the Virginia National Defense Industrial Authority and a $735,000 Congressional earmark.  It is anticipated remaining State funds will be available for additional projects related to Fort Lee expansion.  These projects include Lee Avenue at Route 36 and Puddledock Road at Route 36.

Mr. Morris explained authorization has been requested from the State to use remaining grant funds for these projects but final approval has not been received from the Secretary of Veterans Affairs and Homeland Security.

 

REVIEW OF PROPOSED TRI-CITIES AREA MPO TITLE VI PLAN
Mr. Vinsh made reference to the draft Tri-Cities Area Title VI Plan attached to the agenda package.  Mr. Vinsh explained that the Tri-Cities MPO had been using the Crater PDC’s Affirmative Action Plan of the Crater Planning District Commission as its Title VI Plan.  DRPT and its project consultant determined this document was not in compliance with current requirements.

Mr. Vinsh also made reference to the Limited English Proficiency federal threshold requirement applicable to the Chesterfield County portion of the Tri-Cities MPO.  In the future, the Tri-Cities MPO will need to make its major planning and programming documents available in Spanish upon request from the Spanish speaking community.

Upon a motion by Mr. Skalsky, seconded by Mr. Bragg and carried, the Tri-Cities Area MPO Title VI Plan was adopted as presented.

 

REPORT ON POTENTIAL NEXT STEPS FOR THE TRI-CITIES AREA PASSENGER RAIL STATION ALTERNATIVES STUDY
Ms. Stock explained the purpose of the “Pre-NEPA” Study was to determine if the current Ettrick Station, or other alternate stations identified in the SEHSR NEPA process would be able to accommodate the changes associated with the SEHSR project, including operational changes and ridership changes.

It was determined that Ettrick is suitable for the current ridership/operations, and that to accommodate high speed rail Ettrick would require extensive improvements.  It was also found that the Collier Site in Petersburg would be suitable high speed rail ridership/operations.

Regarding funding for stations, since there is no need at this time for an upgraded station or new station, DRPT is not offering to fund further station studies at this time.  If the MPO wishes to pursue improvements, it can do so through the MPO project prioritization process.

Ms. Stock also commented that it was her understanding the MPO would be eligible to apply for CMAQ and RSTP funding for station activities.

A brief period of discussion followed regarding the timing of a potential project for construction of the high speed rail service project between Raleigh, NC and Washington, DC.  No schedule was available on when the high speed rail project would be constructed.

 
PRESENTATION OF INFORMATION ON PROPOSED CHANGES IN STATE TRANSIT FINANCIAL ASSISTANCE
Ms. Mcminimy provided a report on the position of the Virginia Transit Association regarding SJ297.  SJ297 is a report prepared by the Virginia Department of Rail and Public Transportation (DRPT) proposing a shift in authority from the General Assembly to the DRPT.   DRPT would gain discretion to determine and alter allocation criteria for statewide public transit assistance through a “performance-based formula”.  PAT is among a list of approximately 24 of the 41 transit properties in the Commonwealth that would lose State assistance if SJ297 report recommendations are implemented.  

Mr. Bashir provided comments supporting the position of the Virginia Transit Association regarding SJ297 and offered a motion opposing this report in its current form.  The motion did not receive a second.

Ms. Stock commented that proposed increase funding in the Governor’s transportation package would lessen the potential impact of State funding reduction for PAT.

Mr. Vinsh thanked Ms. Mcminimy for her presentation.

 

There being no further business, the meeting was adjourned at approximately 5:55 p.m. 

 


Minutes of the March 14, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; John Wood, Colonial Heights; Steven Hicks, PAT; Tom Hawthorne, VDOT; Denny Morris, Crater PDC

MEMBERS ABSENT:  Christina Luman-Bailey, Hopewell; William Chavis, Dinwiddie

OTHERS PRESENT:  Paul Agnello, Mark Riblett, VDOT; Jeff Stoke, Prince George; Christopher Nicholas, Joe Vinsh, CPDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – January 10, 2013

Upon a motion by Ms. Jaeckle, seconded by Mr. Skalsky and carried, the minutes of the January 10, 2012 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


REPORT ON FUNDING STATUS OF CURRENT CMAQ PROJECTS
Mr. Agnello distributed a handout prepared March 1, 2013 and commented on 3 CMAQ projects in need of additional funding to complete through FY18.  These projects are as follows:

  • UPC 98994     Rt. 144 Harrowgate Rd. & South Street        $783,818
  • UPC 100500   Rt. 36. at Rt. 630        $500,000
  • UPC 90367     Rt. 1 at Woods Edge Rd.       $35,930

Mr. Agnello also commented that it appears 2 of the 4 Colonial Heights projects deleted in conjunction with the UPC 3945 Dupuy Avenue special consideration and re-rated in the 2012 prioritization round will be able to be funded during the next 6 year period. These projects are as follows:

  • UPC 98883     Rt. 144 Temple Avenue Corridor Signal Coordination          $440,000
  • UPC 99194     Branders Bridge Road & Rt. 1           $219,088

Mr. Agnello also distributed recently obtained CMAQ revenue forecast for FY14 – FY19 showing a reduction of 41% in FY14 funding and 22% to 29% reductions for the next 5 years.  Mr. Agnello further explained the unexpected CMAQ funding reductions would need to be incorporated into proposed FY 14 – FY19 CMAQ allocations and presented to the April MPO meetings for consideration.

Mr. Vinsh reviewed revised information regarding a new 3 year cost estimate for the Hopewell Circulator Route.  The original estimate included the capital cost for a small vehicle, a farebox and 36 months for the operations totaling $454,000.  The revised estimate is for a regular size PAT bus costing $400,000 a farebox and 36 months for operations totaling $1,393,804.  The increase of $1,033,000 is related to the difference in operating a small vehicle vs. a regular bus.  PAT has indicated the number of passengers could not be accommodated with a small vehicle.

Ms. Jaeckle asked if thought had been given to operating 2 smaller vehicles.

Mr. Vinsh indicated that the PAT request was for a regular size bus and that a cost estimate for operating two small vehicles had not been prepared.

Mr. Vinsh also indicated the Hopewell City Council has not made a decision on whether or not it will provide financial support for the local share of this route after the 36 month demonstration period.

After a period of discussion, it was the consensus that the MPO would support additional CMAQ funding for the Hopewell Circulator Route and would consider action on FY14 - FY19 CMAQ project allocations with the recent funding reductions during the April meeting.

 

REPORT ON THE RESULTS OF THE 2012 CMAQ CANDIDATE PROJECT PRIORITIZATION
Mr. Vinsh made reference to a summary sheet showing the results of the recent rating of 23 candidate CMAQ projects as recommended by the MPO – Technical Committee with special consideration for the Ridefinders candidate project.  Mr. Vinsh explained that it is not likely the Ridefinders project will rate high enough to be funded in FY15 without special consideration. 

Mr. Vinsh explained proposed funding allocations incorporating the recent CMAQ funding reductions would be presented during April meeting for existing projects and new projects as an action item.

After a brief period of further discussion, it was the consensus of the MPO – Policy Committee to accept the recommended 2012 CMAQ prioritization results, including special consideration for the  include FY15 funding request for Ridefinders for the amount of $35,000.  Funding allocations for existing projects and new projects would be presented during the May meeting.

 
CONSIDERATION FOR ALLOCATION OF $200,000 IN REGIONAL SURFACE TRANSPORTAITON PROGRM FUNDING TO INITIATE PRELIMINARY ENGINEERING WORK TO IMPLEMENT RECOMMENDATIONS OF THE ROADSIDE SAFETY ASSESSMENT OF THE I-95/I-85/Rt. 460 INTERCHANGE
Mr. Vinsh indicated the MPO – Technical Committee recently endorsed a recommendation that a new RSTP project be created in the amount of $200,000 to help initiate preliminary engineering work towards implementation of the Roadside Safety Assessment improvements for this interchange. Mr. Vinsh added that this project was the top interstate priority for the Tri-Cities 2035 Transportation Plan and recommendations from the Roadside Safety Assessment needed to be incorporated into the 2035 financially constrained project list.

Following a brief period of discussion, Ms. Jaeckle made a motion that was seconded by Mr. Hicks and carried that the MPO support the creation of the recommended RSTP project.

 

REVIEW OF PROPOSED BOUNDARY SEPARATING THE RICHMOND MPO AND TRI-CITIES MPO
Mr. Vinsh stated a boundary line for separating the 2 MPO study areas in Chesterfield County has been recommended and has the support of the County, VDOT and the 2 PDC staffs.  The significance of the boundary is that urbanized area population is used as a factor in allocating federal funding under several transportation programs.  It is estimated that approximately 13.5 percent of the Tri-Cities Area 2010 Census defined urbanized area population resides south of the recommended boundary line.

Upon a motion by Mr. Hicks to endorse the recommended boundary line, seconded by Ms. Jaeckle and carried, the motion was approved.

 

REVIEW OF INFORMATION ON THE TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
Mr. Vinsh stated two projects had been submitted for funding under the next grant cycle for this program as follows:

  • City of Petersburg, Historic South Side Station, $200,000 request; and,
  • City of Colonial Heights, Appomattox River Trail, $227,767 request.

Mr. Vinsh further stated the tentative estimated amount of TAP funds sub-allocated to the Tri-Cities MPO was approximately $170,000.  

Mr. Vinsh indicated the MPO – Technical Committee recommended allocating all MPO available TAP funds to the Historic South Side Station project and request the Commonwealth Transportation Board to fund the remaining portion of this project and the Appomattox River Trail project with State TAP funds. 

Upon a motion by Mr. Wood, seconded by Ms. Jaeckle and carried, the Technical Committee’s recommendation was endorsed. 

 

REVIEW OF PROPOSED RECOMMENDATIONS REGARDING THE FY14 – FY19 STATE SIX YEAR IMPROVEMENT PROGRAM UPDATE
Mr. Vinsh made reference background material in the agenda packet concerning this item.  Mr. Vinsh explained that the Technical Committee’s recommendation that each locality to submit one priority project is reflected as an attachment in a letter send to Commissioner Cole along with recommendations for the TAP program and a transit project request for $200,000 to GRTC to add one morning trip, one afternoon trip and a mid-day trip to the I-95 Express Service. 

Mr. Vinsh added that all projects were shown as equal priority and the MPO needs to consider development of a formal procedure for prioritizing projects for the annual six-year improvement program update.

After a brief period of discussion, it was the consensus of the Committee to support the list of 6 highway projects, the TAP recommendations and the GRTC project recommendation.

 

DISCUSSION OF POTENTIAL NEXT STEPS FOR THE TRI-CITIES AREA PASSENGER RAIL STATION DEVELOPMENT
As an “Other Business” item, Mr. Hicks requested that during the April 11 meeting the Committee address the question of whether or not the MPO should pursue environmental work at this time towards the development a future passenger train station in the Tri-Cities Area.

Mr. Vinsh indicated this item would be on the April agenda for consideration as an action item.

There being no further business, the meeting was adjourned at approximately 5:55 p.m.

 


Minutes of the April 11, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Jerry Skalsky, Prince George; Dorothy Jaeckle, Chesterfield; John Wood, Colonial Heights; Christina Luman-Bailey, Hopewell; William Chavis, Dinwiddie; Steven Hicks, PAT; Tom Hawthorne, VDOT; Denny Morris, Crater PDC

OTHERS PRESENT:  Paul Agnello, Mark Riblett, VDOT; Doris McLeod, VDEQ; Christopher Nicholas, Joe Vinsh, CPDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – March 14, 2013

Upon a motion by Ms. Jaeckle, seconded by Mr. Hicks and carried, the minutes of the March 14, 2013 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF FY14 – FY19 CONGESTION MITIGATION AND AIR QUALITY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) REVENUE FORECASTS AND PROPOSED PROJECT ALLOCATIONS
Mr. Vinsh distributed spreadsheets showing 20 active CMAQ projects and 17 active RSTP projects.  Mr. Vinsh indicated information had recently been received that forecasted FY14 CMAQ revenues decreased by 41% and 22% to 29% for the next 5 years.  In addition to the CMAQ revenue reduction, an increase in the estimated cost of the Hopewell Circulator Route in the amount of $1,033,000 has caused several adjustments in project schedules. 

Mr. Agnello reviewed proposed project allocations shown on the spreadsheets and indicated which CMAQ projects had been delayed as a result of the decreased revenue and the Hopewell Circulator Route increase. 

Mr. Agnello added priority was given to the additional Fort Lee expansion projects recently authorized by the State for VNDIA funds remaining after the Hickory Hill road projects.  These projects include Lee Avenue and Rt. 36 and Puddledock Road & Rt. 36.

Mr. Vinsh indicated the new term end approved by the Secretary of Veterans Affairs and Homeland Security for the remaining VNDIA grant funds is December 2015. 

Mr. Morris indicated written authorization from the State regarding this item is expected in the near future.

A period of discussion followed regarding specific CMAQ projects, including the Rt. 144 corridor signal coordination project and the Hopewell Circulator Route. 

Mr. Vinsh indicated CMAQ project priorities had been reviewed with Commissioner Cole of the Commonwealth Transportation Board during the latter part of March.  Commission Cole has provided a written endorsement of CMAQ priorities established by the MPO for FY14 – FY19 Six Year Improvement Program update.

Mr. Vinsh thanked VDOT – Richmond District staff for assistance with scheduling projects for the FY14 – FY19 allocations.

Mr. Hicks emphasized the need to maximize existing funds.  Mr. Hicks suggested the MPO consider funding a NEPA study for a passenger rail station in the amount of $200,000 during FY14 using CMAQ or RSTP funds.

Mr. Wood asked if this NEPA study would be an environmental impact statement. 

Ms. Jaeckle commented on the timeline for implementing high speed rail service in the corridor in relation to the need for a passenger rail station NEPA study at this time.

Mr. Vinsh commented the passenger forecast in the Pre-NEPA Study indicated the size of the existing station was adequate until high speed rail service comes to the region.    

Mr. Wood commented it would be premature to make the NEPA study at this time and that needed projects would be deferred.

Mr. Hicks stated the NEPA work would need to be accomplished at some point and the train station project has regional impact. 

Mr. Morris asked who developed the $200,000 NEPA study cost estimate.

Mr. Hicks indicated a consultant provided information that this is the typical cost for work on small sites.

Ms. Luman-Bailey asked if the MPO has any rail project scheduled for RSTP or CMAQ funding.

Mr. Vinsh indicated that no rail projects are currently scheduled.

An extended period of discussion followed regarding the timing of high-speed rail service in the Tri-Cities, the life of a NEPA document and current prioritized project needs for available CMAQ and RSTP funds.

Mr. Hicks asked if the MPO would agree to use RSTP funds allocated to projects located in the City of Petersburg for the passenger rail station NEPA study. 

An extended period of discussion followed on the advantages and disadvantages of modifying the priority list to add a passenger rail station NEPA study.

Mr. Hicks indicated the City of Petersburg wants to move this project forward in order to develop a long-term regional plan for transit and pedestrian trails in the vicinity of the Collier site.  Petersburg needs a basis to decide what should be done with the land in the Collier vicinity.  Mr. Hicks emphasized that all localities would benefit from the NEPA study. 

Mr. Vinsh commented that the NEPA study would not include a land use plan element.

Mr. Chavis commented that while there is much speculation about the need for the NEPA study at this time, it was clear the study would need to be revisited, maybe 10 years in the future, if high speed rail funding for this corridor happens.

Chairman Moore commented that it appears there is no consensus at the MPO level on this item and that it can be brought back at a later time.

Mr. Riblett commented on the schedule for the CMAQ and RSTP allocations and indicated a recommendation is needed in order for information to be entered into the six-year improvement program system by April 19.   The discussion about the timing of the NEPA study for the passenger train station can be revisited later.  Mr. Riblett also commented that FHWA wants to see regional prioritization and does not want to see sub-allocations by locality.

A period of discussion followed on the lack of multi-modal projects on the CMAQ and RSTP project lists and the need to incorporate VOC and NOx emissions reduction as CMAQ project selection criteria.

Upon a motion by Mr. Hicks, seconded by Ms. Jaeckle and carried, a motion was adopted to endorse the proposed FY14 – FY19 CMAQ and RSTP allocations.

 

REVIEW OF FY14 – FY19 STATE SIX-YEAR IMPROVEMENT PROGRAM (SYIP) SUBMITTAL
Mr. Vinsh stated VDOT has requested MPOs and PDCs in the Commonwealth for comment on regional transportation improvement priorities for the FY14 – FY19 Six-Year Improvement Program update.  VDOT – Richmond District has suggested projects with existing funding and needing additional funding within the $250,000 to $2,000,000 range to complete would be ideal recommendations. 

Mr. Vinsh made reference to the MPO – Technical Committee’s recommendations for this item.  The Technical Committee recommended one highway priority project for each locality, 1 transit priority project and 2 priorities under the Transportation Alternatives Program.  All projects were to be shown on a VDOT input sheet as equal priority.

Mr. Morris commented that showing equal priority for all projects was not a prioritization.

Ms. Luman-Bailey requested information regarding how much priority does the Commonwealth Transportation Board (CTB) give to multi-modal projects. 

Mr. Hawthorne stated the MPO’s priority list will be considered.  Generally, the CTB first considers projects ready for construction; then projects ready to move into the right-of-way phase; and, then new projects in need of preliminary engineering.  All projects need to be doable in terms of funding and scheduling.

Mr. Hicks indicated the CPDC staff should prioritize the projects based on the ability to construct and timing.  The CTB and VDOT need a priority ranking of the projects.

Chairman Moore indicated there is consensus that the Crater PDC staff will prepare a ranking.

Upon a motion by Ms. Jaeckle, seconded by Mr. Hicks and carried, a motion was endorsed to direct the CPDC staff to reprioritize the projects by readiness and send the revised list to the MPO membership.

 

STATUS REPORT ON THE OZONE ADVANCE ACTION PLAN
Ms. McLeod from the Virginia Department of Environmental Quality provided a handout and presented updated information on the proposed Ozone Advance Action Plan.  The Ozone Advance Action Plan is comprised of voluntary efforts to reduce emissions of ozone precursors so areas will continue to maintain healthy air quality and make progress towards meeting future ozone standards. 

Ms. McLeod provided examples of voluntary measures being used in the Richmond/Tri-Cities
Area.  These measures include CMAQ & Travel Demand Management projects, I-64 Barge
Express, VCU & Fort Lee sustainability, industry reductions and regional reductions.

Ms. McLeod indicted the final plan is scheduled to be submitted to the U.S. EPA in May 2013 with annual updates provided during the FY14 – FY19 time period.

Mr. Vinsh thanked Ms. McLeod for keeping the Tri-Cities MPO informed about this project.

 

REVIEW OF PROPOSED AMENDMENTS TO SECTION 5303 TASKS UNDER THE FY12 UNIFIED TRANSPORTATION WORK PROGRAM
Mr. Vinsh made reference to a handout showing proposed changes in FY12 funded Section 5303 planning tasks.  Mr. Vinsh explained the CPDC staff is proposing to add funding to Task 1.0 and establish a new Task 2.5 to update the 2003 bikeways plan and conduct pedestrian planning.  The total amount of FY12 Section 5303 funds would remain the same at $87,843.

Upon a motion by Mr. Chavis, seconded by Mr. Wood and carried, a motion was endorsed for the proposed amendments to the FY12 Unified Transportation Planning Work Program.

 

REVIEW OF PROPOSED AMENDMENTS TO DELETE SECTION 5303 TASKS UNDER THE FY13 UNIFIED TRANSPORTATION WORK PROGRAM
Mr. Vinsh indicated the Crater Planning District Commission did not apply for FY13 Section 5303 funds because insufficient staff hours were available for this work.  This request is to delete all Section 5303 funded tasks from the FY13 Unified Transportation Planning Work Program. 

Mr. Vinsh stated the intent is for the CPDC staff to complete all FY12 funded Section 5303 funded tasks by September 2013, apply for a FY14 Section 5303 grant to include a request for de-obligated funds for a PAT marketing study and FY13 funds for the Crater Planning District Commission staff. 

Upon a motion by Mr. Wood, seconded by Mr. Chavis and carried, the request to deleted Section 5303 tasks from the FY13 Unified Transportation Planning Work Program was endorsed.

 

The meeting was adjourned at approximately 6:20 p.m.

 


Minutes of the May 9, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; John Wood, Colonial Heights; Christina Luman-Bailey, Hopewell; William Chavis, Dinwiddie; William Johnson (alternate, PAT); Paul Agnello (alternate, VDOT); Denny Morris, Crater PDC

MEMBER ABSENT:  Jerry Skalsky, Prince George

OTHERS PRESENT:  Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – April 11, 2013

Upon a motion by Ms. Jaeckle, seconded by Mr. Chavis and carried, the minutes of the April 11, 2013 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


REVIEW OF DRAFT FY14 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM
Mr. Vinsh referenced the document attached to the agenda packet and briefly reviewed selected tasks proposed to be accomplished by the MPO for the fiscal year beginning July 1, 2013. 

Mr. Vinsh commented that a Section 5303 pass-through contract with the City of Petersburg is proposed under Task 2.5.  The purpose of Task 2.5 will be to retain consultant services for the development of a marketing plan for Petersburg Area Transit.  Mr. Vinsh indicated contractual agreements involving the Virginia Department of Rail and Public Transportation, the Crater Planning District Commission, the City of Petersburg and a project consultant would need to be developed to accomplish this task.  The Virginia Department of Rail and Public Transportation would review consultant procurement provisions for compliance with applicable federal requirement. 

Mr. Vinsh further commented that the Technical Committee had reviewed each proposed task during its May 3 meeting and recommended approval of the document.   

After a brief period of further discussion, Ms. Jaeckle made a motion, seconded by Mr. Johnson and carried, that the FY14 Unified Transportation Work Program be endorsed.

 

REVIEW OF FY14 – FY19 STATE SIX-YEAR IMPROVEMENT PROGRAM (SYIP) SUBMITTAL
Mr. Vinsh made reference to an attachment in the agenda packet showing proposed MPO priorities for the FY14 – FY19 Six Year Improvement Program.  Mr. Vinsh explained the projects had been arranged into 3 groups.  The six highway projects were prioritized by CPDC staff based on project readiness.  The one transit project is for $200,000 in supplemental funding for the GRTC 95 Express Service between downtown Richmond and downtown Petersburg.  The two Transportation Alternatives Program projects include a supplemental funding request for the Southside Depot project in Petersburg and funding for the Colonial Heights Appomattox River Trail project.     

Ms. Luman-Bailey questioned the scope of work shown on this priority list for the Cedar Level Road project in Hopewell.

Mr. Agnello stated that a scope change was possible.

Mr. Wood asked about the location for the VDOT public meeting.

Mr. Vinsh stated the public meeting would be held in the VDOT auditorium at 6:00 pm. on May 28 located 1221 East Broad Street in Richmond.

Ms. Luman-Bailey asked how successful is participating in the public meeting.

Mr. Agnello provided an example of how Hanover County has had success with its Lewistown Road project at I-95.

Mr. Vinsh stated VDOT encourages local governments to also make presentation on transportation priority needs.

The Committee did not make any changes in the prioritized list.  There was consensus that MPO comments for the May 28 public meeting would be prepared based on the priority list and the MPO Chair would make the presentation on behalf of the MPO. 

 

UPDATE INFORMATION ON PASSENGER RAIL STATION EVALUATION
Mr. Vinsh made reference to discussion at the April meeting regarding this item and explained VDR&PT had provided assistance in obtaining information on the National Environmental Policy Act (NEPA) and other pre-construction costs for the Newport News multi-modal station.  The NEPA cost and other pre-construction cost for this project is estimated to be $2m.  The total project total cost of the project is currently estimated to be $20m.  This project has been in the Newport New comprehensive plan for a number of years and involves only one sit.  This site is supported by stakeholders in the region and there are no environmental impacts identified with the proposed site.  An environmental document for a Tri-Cities multi-modal station would involve multiple sites, several known environmental issues and would be a more complex effort than the Newport News example. 

Mr. Vinsh also made reference to guidance received from Federal Highway Administration – Virginia Division on issues associated with starting and completing a NEPA evaluation in the Tri-Cities.  In order to begin a NEPA evaluation, the State would need to designate a State sponsoring agency.  There has been designation in the Tri-Cities for a state sponsoring agency.   In order for the Federal Highway Administration to take action on a NEPA evaluation, the Tri-Cities MPO would need to amend its regional transportation plan to include the project and show the total cost of the project can reasonably be funded by available revenues over the plan horizon period.

Mr. Johnson stated there was a need for more conversation between VDR&PT and the MPO on this regional issue.  Mr. Johnson also indicated the Newport News project was not a good comparison for Tri-Cities.

Ms. Jaeckle stated VDR&PT has indicated there is no need for Tri-Cities to move forward with a NEPA evaluation at this time.  The current station is accommodating the current rail passenger need.

Mr. Chavis commented that a request needs to be made for VDR&PT to be the State sponsoring agency.

Ms. Jaeckle questioned whether this project was actually a priority for the region.

Mr. Moore suggested that possibly public/private partnership funding could be used to move the NEPA process forward.

Mr. Vinsh indicated this question would need to be researched.

After a period of further discussion, Mr. Chavis made a motion that was seconded by Ms. Luman-Bailey and supported by a majority that a letter be sent to the State requesting a State sponsoring agency be designated for this project. 

Mr. Morris asked if the letter should be sent to VDR&PT or VDOT.

Mr. Agnello suggested the request be sent to the Secretary of Transportation.

After a period of further discussion, it was the consensus of the Committee that this request should also be included in public meeting comments for the May 28 public meeting on the FY14 – FY19 Six Year Improvement Program.

 

As an “Other Business Item” Mr. Morris reported written authorization has been received from the Secretary of Veterans Affairs and Homeland Security to use remaining VNDIA funds for additional Fort Lee expansion related projects.

Mr. Vinsh indicated these remaining matching funds are being targeted to projects at Lee Avenue & Rt. 36 and Puddledock Road improvements.

The meeting was adjourned at approximately 5:40 p.m.

 


Minutes of the June 27, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; John Wood, Colonial Heights; Christina Luman-Bailey, Hopewell; William Chavis, Dinwiddie; Steven Hicks  PAT; Mark Riblett (alternate, VDOT); Denny Morris, Crater PDC

 
OTHERS PRESENT:  Paul Agnello, VDOT; Emily Stock DRPT; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – May 9, 2013

Upon a motion by Mr. Chavis, seconded by Mr. Hicks and carried, the minutes of the May 9, 2013 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


STATUS REPORT REGARDING POTENTIAL NEW MULTI-MODAL STATION IN THE TRI-
CITIES
Mr. Vinsh reported that following action at the May 9 meeting, a letter requesting the designation of a State sponsoring agency for a NEPA study of the Ettrick and Collier sites was sent.  The Virginia Secretary of Transportation responded on May 31 indicating the location of a rail station was a regional decision and encouraged the MPO to take on an active role in this project.

Mr. Vinsh commented that the MPO sent the State a letter on March 14, 2012 offering to use available Section 5303 (metropolitan transportation planning) funds to retain consultant services to conduct an alternatives analysis for a future station location. Mr. Vinsh further commented that on May 12, 2012 the State responded with a letter declining the MPO’s offer and decided to use State funds to pay a State consultant for this work.  The State also changed the name of the study from
alternatives analysis to a “Pre-NEPA Study”.  

Mr. Vinsh further reported that the May 31 letter from Secretary Connaughton indicates the Virginia Department of Rail and Public Transportation and the Virginia Department of Transportation are available to work with the MPO on this project.

Mr. Vinsh further commented that at this time the Federal Highway Administration and the Federal Transit Administration are reviewing the eligibility of CMAQ and RSTP funds for this potential regional project.

Mr. Vinsh indicated the County of Chesterfield is applying for federal grant funds for a $12.5m project related to the Ettrick Station and the City of Petersburg is requesting State authorization to transfer $250,000 in State funds from the Rives Road improvement project for a NEPA study of both sites sponsored by the MPO.

Mr. Hicks indicated the Federal Transit Administration will be the lead federal agency for the NEPA study.

Mr. Vinsh also mentioned that a staff level meeting was recently held at VDOT to discuss questions relating to scope, schedule, cost and administration of the NEPA study.

Ms. Jaeckle stated the NEPA study would likely cost more than $250,000 to complete and would require additional cost to update after a 3 to 5 year period.

Ms. Jaeckle recommended that this item be referred to the Technical Committee for a determination how much funds are needed.

Mr. Riblett commented that in order for the NEPA study to receive a Record of Decision the MPO will need to amend the TIP to show sufficient funding for the NEPA study and the next phase of this project.

Mr. Morris made reference to the Fort Lee Traffic Study and how the MPO worked with the project consultant to first develop improvement recommendations and then secure funding for the improvements.  He suggested the MPO may want to consider a similar approach for the station study.

Ms. Jaeckle commented that there was no rush to get funding at this time and the project concept needed to be referred to the Technical Committee for review.

Mr. Moore commented that the goal of the Committee is to decide as a policy matter to conduct the Study now at a regional level or send this item to the Technical Committee to develop a study scope and cost estimate.   At some point, we need to make a decision because pre-planning needs to be done now whether its Collier Yard or Ettrick.  

Mr. Hicks commented that the funding issue is workable and the MPO can locally administer this project.

Mr. Hicks made a motion that the MPO staff be directed to administer the NEPA study and that the Technical Committee develop a study scope and cost estimate.  The scope and cost estimate would be brought back to the Policy Committee for consideration. 

Mr. Riblett asked if the motion included a review by the Technical Committee of project specifics, such as scope, schedule, cost and administration as discussed at the recent staff level meeting on this item.    

Mr. Hicks responded that this was correct.

Mr. Wood expressed concern that this was a substantially large potential project far above any project the MPO has previously funded with CMAQ or RSTP.

Mr. Morris asked if we develop the NEPA study what would FHWA require in terms of fiscal constraint.

Mr. Agnello stated the requirements would include the NEPA study and the preliminary engineering phase be programmed into the FY 12 – FY15 TIP prior to federal approval of the document.  Further, the 2035 Transportation Plan would need to be amended to show to FHWA that the entire project cost can reasonably be expected to be fully funded within a specified time period.

Mr. Wood asked what is the estimate cost for the NEPA study?

Ms. Stock indicated the cost is dependent on how the project scope is defined.

Mr. Hicks stated the “Pre-NEPA” provided much information and completed significant data collection.

Mr. Wood commented that it would be important for the motion to direct the Technical Committee to also determine where the total funding would need to come from for this project and how other regional projects may be impacted.  If we completed the NEPA study what could we do with our relatively small regional resources?

Mr. Wood further commented that we have two jurisdictions competing for their sites.  We are spending capital, good will and resources for something that is not likely to be achieved within the next 10 years. We cannot afford this.

Ms. Luman Bailey stated we should set an example of being pro-active.  The main issue is the need for improved rail transportation.

Mr. Chavis stated the Committee voted to send the letter at the May meeting and questioned if the MPO was supportive of moving forward with the project as indicated last month.

Mr. Hicks stated the motion directs the MPO to administer the study. 

Mr. Chavis seconded the motion.

Mr. Riblett indicated the motion is for the Technical Committee to report to the Policy Committee regarding project scope, cost estimate, schedule and other items as discussed during the recent agency staff level meeting.

Mr. Hicks confirmed and added that the City would pay for the NEPA study.

Ms. Jaeckle asked what happens if the NEPA study cost estimate is more than $250,000?

Mr. Hicks stated then the project would need to go through the project selection process.

Mr. Hicks modified his motion by stating that if the NEPA study cannot be completed for $250,0000 and additional funding is needed, then the MPO would need to take the project back through the normal project evaluation process with the Tri-Cities MPO Technical Committee to determine availability of supplemental funding.

Mr. Chavis seconded the modified motion.

A roll call vote was taken.  Ms. Jaeckle and Mr. Wood voted negative, CPDC and VDOT members abstained and the remainder of the voting members voted in the affirmative and the motion carried.

 

REVIEW OF PROPOSED REVISIONS IN FY14-FY19 CMAQ AND RSTP PROJECT
ALLOCATIONS FOR THE STATE SIX-YEAR IMPROVEMENT PROGRAM (SYIP)

Mr. Vinsh distributed and reviewed handouts showing revised 6 year CMAQ and RSTP revenue forecasts recently provided by VDOT along with updated allocations for several projects.  Average annual revenues for the FY14 – FY19 time period are forecasted to decline by 13% for CMAQ and 14% for RSTP.

Mr. Vinsh stated adjustments had been made to following CMAQ projects since the April 11
meeting in order to meet the FY14 – FY19 SYIP schedule:

  1. Westover & Rt. 1
  2. Rt. 10 & Hummel Ross Road
  3. Puddledock Road & Rt. 36
  4. Rt. 630 & Rt. 460

Mr. Vinsh stated adjustments had also been made to the following RSTP project since the April 11 meetingin order to meet the FY14 – FY19 SYIP schedule.

  1. RSTP sub-allocation for Tri-Cities MPO Regional Planning
  2. Matoaca Road & Hickory Road.

Mr. Vinsh added that the Commonwealth Transportation Board took action on June 19 approving the FY14- FY19 SYIP, including the referenced project allocation changes. 

Upon a motion by Mr. Hicks, seconded by Mr. Chavis and carried, a motion was approved to endorse the project allocation changes referenced in the spreadsheets presented.

 

REVIEW OF PROPOSED TRANSIT AMENDMENTS FOR FY14 OF THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Vinsh made reference to a request from the Virginia Department of Rail and Public Transportation to amend transit capital and operating projects for FY14 of the FY12 – FY15 TIP.  The amendments involved transit grants to PAT and the Crater Area Agency on Aging.  The original total amount was $4,733,000 and the revised total amount is $3,810,000 for a total reduction of $923,000. 

Upon a motion by Ms. Jaeckle, seconded by Mr. Chavis and carried, a motion to approve the FY14 amendments was approved.

 

REVIEW OF PROPOSED ALLOCATION TRANSFER OF REGIONAL SURFACE TRANSPORTATION FUNDS (RSTP) TO UPC 104697 LEE GATE & RT. 36 IMPROVEMENTS
Mr. Vinsh indicated the Shop Road Gate project had recently been closed out with $37,857 remaining and with an additional allocation of $63,076 from the RSTP balance entry account, $100,933 was needed to for the Rt. 36 & Lee Gate & Rt. 36 project.

Upon a motion by Ms. Jaeckle, seconded by Mr. Hicks and carried, a motion for this allocation transfer for the FY14 – FY19 SYIP was approved.

 

REVIEW OF PROPOSED ALLOCATION TRANSFER OF CMAQ FUNDS TO UPC 12955 (Rt.
10 & Hummel Ross Road) IMPROVEMENTS
Mr. Vinsh indicated UPC 59118 (Rt. 36 turn lanes at Colonial Corners) had been closed out with the $140,858 remaining proposed to be transferred to the UPC 12955 (Rt. 10 at Hummel Ross Road) project.

Upon a motion by Ms. Jaeckle, seconded by Mr. Wood and carried, a motion for this allocation transfer for the FY14 – FY19 SYIP was approved.

 

ELECTION OF OFFICERS
After a brief period of discussion, Mr. Hicks made a motion, seconded by Mr. Wood and carried, that Mr. Moore and Ms. Luman-Bailey be re-elected by acclamation as Chair and Vice-Chair.

 

The meeting was adjourned at approximately 5:45 p.m.

 


Minutes of the September 12, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Barbara Smith (alternate), Chesterfield; John Wood, Colonial Heights; Jerry Skalsky, Prince George; Mark Bassett (alternate), Dinwiddie; Steven Hicks  PAT; Mark Riblett (alternate) VDOT; Denny Morris, Crater PDC

MEMBER ABSENT:  Christina Luman-Bailey, Hopewell

OTHERS PRESENT:  Paul Agnello, VDOT; Emily Stock DRPT; Jeff Stoke, Prince George; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – May 9, 2013

Upon a motion by Mr. Chavis, seconded by Mr. Hicks and carried, the minutes of the May 9, 2013 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


STATUS REPORT REGARDING POTENTIAL NEPA STATION STUDY FOR THE TRI-
CITIES AREA
Mr. Vinsh distributed a handout summarizing project status and reported a meeting was held on August 13 involving State and Federal Railroad Administration (FRA) representatives and Crater PDC staff.  The purpose of the meeting was to develop recommendations on scope, schedule and cost estimate for the proposed NEPA station study as background information for the MPO – Technical Committee to consider as it develops its recommendations to the MPO – Policy Committee on this item.     

Mr. Vinsh reported, FRA has agreed to be the federal lead agency for this project; provided the MPO makes this request to FRA and the State is not opposed to this approach.  FRA and the Virginia Department of Rail and Public Transportation have developed a project scope of work.  FRA has estimated the NEPA study will take 18 months to complete after the project consultant is authorized to commence work.  FRA estimates the NEPA study will cost $1,000,000 to complete.  In addition to a “no build” alternative, FRA has indicated the NEPA study will need to evaluate sites at Ettrick, Collier, Dunlop, Washington Street and a site in the vicinity north of Dunlop and south of the northern Tri-Cities MPO study are boundary. 

Mr. Vinsh reported the Technical Committee has recommended Policy Committee endorsement of the project scope, as developed by the State and FRA, and endorsement of a 18 month project completion schedule and endorsement of a cost estimate ranging from $250,000 to $1,000,000. 

Mr. Vinsh indicated a path to complete the study has been identified; however, available funding source(s) are unclear.  The Federal Highway Administration (FHWA) has indicated this NEPA study is not eligible for Regional Surface Transportation Program (RSTP) funds and the Federal Transit Administration (FTA) is saying it is eligible.  FHWA is seeking concurrence from FTA and wants to provide the MPO a consistent answer on this eligibility question.

Mr. Vinsh concluded that the Technical Committee has agreed that the scope, schedule and cost estimate information developed for this potential project is reasonable and has recommended this information for Policy Committee consideration.   Further, the Technical Committee wants to know the federal decision on the RSTP eligibility question before it considers recommendations involving NEPA study funding.

Mr. Hicks suggested a Request for Proposals be advertised at this time using the available $250,000 from the Rives Road project while the RSTP eligibility question is being resolved and the additional funding source(s) are determined.  

Mr. Riblett indicated VDOT procedures would require $1,000,000 to be available for funding the NEPA study before a contract could be executed between VDOT and CPDC.

Mr. Riblett further indicated the Technical Committee has addressed the scope, schedule and cost aspects of the NEPA study development and the next step in this process is a decision from the federal government on the potential use of RSTP funds.  

Ms. Stock indicated FRA is in agreement with the proposed NEPA study scope and cost estimate and federal agencies now have more information about this project.

 

REVIEW OF RECOMMENDATIONS REGARDING A REGIONAL PRIORITIZATION
PROCECURE FOR RATING CANDIDATE TRANSPORTATION IMPROVEMETN PROJECTS
FOR FUTURE ANNUAL SIX YEAR IMPROVEMENT PROGRAM (SYIP) UPDATES
Mr. Vinsh stated several months ago the Policy Committee directed the Technical Committee to develop a formal procedure for establishing regional priorities for annual SYIP updates.  For the FY14 – FY19 SYIP update, the Tri-Cities MPO submitted one project per jurisdiction, plus 2 projects for funding under the Transportation Alternatives Program and 1 transit project.

Mr. Vinsh indicated the recommended procedure would be for localities to submit candidate projects; background information on the projects, including scope, traffic service/ridership and cost estimate.  Technical Committee members would rate each candidate projects based on 3 factors, including regional benefit; regional economic development and benefit/cost assessment. The results of the candidate project ratings and present this information to the Policy Committee for consideration.  The Policy Committee recommendations for State Six-Year Improvement Program
project allocation document would be transmitted to VDOT using a standardized spreadsheet provided for each MPO in the Commonwealth.

After a brief period of discussion, Ms. Smith made a motion, seconded by Mr. Hicks and carried, the Technical Committee recommendations for a regional prioritization procedure for future SYIP updates were endorsed.

Mr. Riblett commented that the fall meeting series is approaching and the CTB members are asking both regional bodies and localities for input on transportation needs of most importance.

 

REVIEW OF MPO – TECHNICAL COMMITTEE RECOMMENDATIONS REGARDING
MAP-21 HIGHWAY FUNCTIONAL CLASSIFICATION
Mr. Agnello provided background information and made referenced to a website on the statewide effort being made to review highway functional classifications, including collector and arterial facilities, based on federal standards adopted following the 2010 Census. 

Mr. Agnello indicated local level meetings were held where requested to review classification changes.  Mr. Agnello summarized the changes and stated Technical Committee has recommended endorsement of the 2010 classification study.

Mr. Wood asked if a locality can still request change in the classification of a roadway.

Mr. Agnello stated requests for changes could be made on an ad hoc basis after the statewide classification study but the procedure would be lengthy.  

Upon a motion by Mr. Wood, seconded by Ms. Smith and carried, a motion to adopt the 2010 functional classification study was adopted.

 

REVIEW OF PROPOSED AMENDMENTS TO THE 2035 TRANSPORTATION PLAN AND
FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM  
Mr. Vinsh indicated Policy Committee action was needed to amend the current Transportation Plan and Transportation Improvement Program to include the following projects:

  • UPC T204 Richmond Ridefinders
  • UPC 101028 Matoaca Rd. & Hickory Rd.
  • UPC 101039 South Crater Road Area Signal Coordination
  • UPC 101289 Puddledock Rd. & Industrial Dr.
  • UPC 105109 Rehabilitation Bridges – Various Locations
  • UPC 105110 Rt. 106 & Laurel Springs Rd. Intersection
  • UPC 101287 Dupuy Ave. Widening
  • UPC 105236 Appomattox River Greenway Trail – Phase 3

Mr. Vinsh indicated these projects were fiscally constrained and had been developed from either the RSTP, CMAQ prioritization processes or under the Transportation Alternatives Program.

Mr. Hicks asked for information about the bridge rehabilitation projects under UPC 105109.

Mr. Agnello indicated this RSTP project was submitted by Colonial Heights and involves reconstruction of existing bridge facilities at several locations.

Upon a motion by Ms. Smith, seconded by Mr. Wood and carried, a motion was adopted to endorse the recommended amendments presented.

 

REVIEW OF RSTP AND CMAQ PROJECT COST ESTIMATE CHANGES FOR SEVERAL PROJECTS AND NEED FOR SIX YEAR IMPROVEMENT PROGAM ADJUSTMENTS 
Mr. Agnello and Mr. Vinsh reviewed information regarding cost estimate changes for the UPC 101033 Sycamore/Crater/Walnut Boulevard project and the need to transfer $407,000 in surplus funds RSTP funds from Hickory Hill Road – Phase 2 improvement project.

Mr. Agnello and Mr. Vinsh also reviewed information regarding cost estimate changes for Lee Gate & Rt. 36 project and the need to transfer $187,463 in surplus funds from the Hickory Hill Road – Phase 2 project. 

Ms. Smith commented on the need for more background information regarding allocation changes for the Six Year Improvement Program.

Mr. Riblett commented that more effort will be made in the future to provide additional information involving allocation transfers. 

Upon a motion by Mr. Hicks, seconded by Mr. Bassett and carried, a motion was adopted to approved the recommended allocation transfers.

 

INFORMATION ON 2013 FEDERAL CERTIFICATION REVIEW
Mr. Vinsh stated that on September 23 & 24 federal agencies will be conducting a review of the metropolitan transportation planning process in the Tri-Cities.  MPOs serving Transportation Management Areas over 200,000 in population are required by federal regulations to be reviewed every 4 years for consistency with applicable requirements. 

Mr. Vinsh added that a public meeting has been advertised for September 23 between 4:30 and 6:30 pm. at the Petersburg Train Station in conjunction with the review certification.  The purpose of the public meeting will be to hear citizen comment regarding the transportation planning process and on transportation needs in the metropolitan area.

Mr. Vinsh indicated Technical Committee members have been invited to attend the review sessions as their schedules allow.

 

REVIEW OF PROPOSED AMENDMENTS TO THE MPO’S PARTICIPATION PLAN
Mr. Vinsh reviewed the results of a recent staff assessment on the effectiveness of current strategies to reach citizens.  The findings of the assessment indicated the MPO provides opportunities for public input and information to citizens on transportation plans and programs but does not actually receive much participation from the public, especially from low-income, minority persons.
Mr. Vinsh indicated the CPDC staff has recommended 3 additional public involvement strategies and the Technical Committee has endorsed these recommendations for Policy Committee endorsement.  The additional measures are as follows:

  • The MPO will consider public comments on transportation improvement needs received by member local governments in conjunction with advertised public meetings involving local comprehensive plan updates.
  • The MPO will consider public comments on transportation improvement needs in the Tri-Cities Area received by the Commonwealth Transportation Board in conjunction with advertised public meetings involving Six-Year Improvement Program updates.
  • MPO staff resources will respond to citizen information requests on transportation plans and programs and respond to requests for demographic information related to the Tri-Cities transportation study area.

Upon a motion by Mr. Wood, seconded by Mr. Skalsky and carried, a motion was adopted to endorse the recommended amendments to the Participation Plan.

 
The meeting was adjourned at approximately 5:45 p.m.

 


Minutes of the October 10, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Union Train Station located 103 River Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; John Wood, Colonial Heights; Jerry Skalsky, Prince George; William Chavis, Dinwiddie; Steven Hicks, PAT; Tom Hawthorne, VDOT; Denny Morris, Crater PDC

MEMBER ABSENT:  Christina Luman-Bailey, Hopewell

OTHERS PRESENT:  Paul Agnello, Mark Riblett, VDOT; Barbara Smith, (alternate) Chesterfield; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – September 12, 2013

Upon a motion by Mr. Chavis, seconded by Mr. Skalsky and carried, the minutes of the September 12, 2013 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


STATUS REPORT REGARDING POTENTIAL NEW MULTI-MODAL STATION
Mr. Vinsh made reference to correspondence received from the Federal Transit Administration and the Federal Highway Administration indicating the proposed Tri-Cities environmental study of 5 candidate station sites under the National Environmental Protection Act (NEPA) is not eligible for Regional Surface Transportation Program (RSTP) funding. 

Mr. Vinsh indicated that during its October meeting, Technical Committee requested DRPT and VDOT to review the $1,000,000 NEPA study cost estimate provided by the Federal Railroad Administration (FRA) for reasonableness.

Mr. Moore asked when would this information become available?

Mr. Vinsh indicated the State agencies would make their report during the November meeting.

 

IDENTIFICATION OF PRIORITY SITES FOR DEVELOPMENT AS FUTURE PARK AND
RIDE FACILITIES
Mr. Agnello distributed and presented information on a statewide program to identify existing and potential new park & ride lot sites.  The MPO has been requested to provide the location of up to 15 candidate sites by October 21st for evaluation by the State.

Mr. Agnello made reference to key evaluation criteria involving local support, land ownership and potential MPO/local funding.  Information on the availability of MPO/local funding would be needed by next February.  

Mr. Moore asked if I-85 was a priority corridor for park & ride lots.

Mr. Agnello indicated yes.

Mr. Hicks asked if these projects would be locally or State administered.

Mr. Riblett stated the projects could be locally administered if local funds were being used.

Mr. Hicks asked if a locality can use urban funds for park & ride lots.

Mr. Riblett replied that at this time VDOT needs to hear ideas for project locations.

Mr. Hicks commented that short time being provided for local response.

Mr. Riblett indicated we are at the information gathering stage now and final recommendations will not be made for several months.

Mr. Agnello indicated a general cost estimate of $10,000 per parking space was being used by the VDOT Central Office for new park & ride lots.   

 

DEVELOPMENT OF PRIORITIES FOR FY15 – FY20 STATE SIX YEAR IMPROVEMENT
PROGRAM (SYIP) UPDATE
Mr. Vinsh indicated the MPO has been invited to present transportation improvement priorities during a November 6 public meeting to be conducted in Richmond at the VDOT Auditorium at 6:00 pm.  Mr. Vinsh distributed the previous list developed for the FY14 – FY19 SYIP update and indicated the MPO – Technical Committee was working on updating this list.  The FY14 – FY19 SYIP list was not prioritized by the MPO and consisted of 1 highway project per locality, one transit project and two projects under the Transportation Alternatives Program.   

Mr. Vinsh also indicated the due date of November 6 was too soon for the MPO to complete the formal SYIP  prioritization procedure adopted by the Policy Committee last September which will likely require several months to complete.

The projects listed in the FY14 – FY19 SYIP submittal were reviewed and the consensus was that available information would be used for the November 6 public presentation by MPO Chair Moore and that efforts would continue with the formal prioritization procedure for submittal prior to adoption of the final FY15 – FY20 SYIP by the Commonwealth Transportation Board.

 

REVIEW OF ALLOCATION TRANSFER REQUEST FOR THE ROUTE 10 & HUMMEL ROSS
ROAD CMAQ PROJECT
Mr. Vinsh reviewed information provided by VDOT on the change in the cost estimate for the Hummel Ross Road & Route 10 Congestion Mitigation and Air Quality (CMAQ) project from $1,288,880 to $1,480,387 due to increased project utility cost.  Mr. Vinsh indicated there was a need to transfer the additional funds from the CMAQ balance entry account.

Upon a motion by Mr. Chavis, seconded by Mr. Hicks and carried the allocation transfer request of $221,591 was approved.

REVIEW OF A STATE TRANSPORTATION ALTERNATIVES PROGRAM APPLICATION
BY THE CITY OF COLONIAL HEIGHTS FOR THE CONSTRUCTION OF SIDEWALKS IN
THE VICINITY OF NORTH ELEMENTARY SCHOOL
Mr. Vinsh stated a request had recently been received from the City of Colonial Heights requesting MPO endorsement for a State Transportation Alternatives grant application.

Upon a motion by Ms. Jaeckle, seconded by Mr. Skalsky and carried, a motion was approved to endorse the Colonial Heights application.

Mr. Vinsh mentioned that the Tri-Cities MPO will need to allocate approximately $140,000 in regional funds under the Transportation Alternatives Program.  The MPO will received information on candidate projects submitted for funding within the Tri-Cities under the current grant cycle. This information will be reviewed and the MPO will need to decide how to allocate the regional funds. 

 
The meeting was adjourned at approximately 5:45 p.m.

 


Minutes of the November 14, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located at 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; Jerry Skalsky, Prince George; Steven Hicks, PAT; Scott Gagnon (alternate), VDOT; Denny Morris, Crater PDC

MEMBER ABSENT:  John Wood, Colonial Heights; Christina Luman-Bailey, Hopewell; William Chavis, Dinwiddie

OTHERS PRESENT:  Ron Svejkovsky, VDOT; Barbara Smith, Chesterfield; Jeff Stoke, Prince George; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – October 10, 2013

Upon a motion by Mr. Hicks, seconded by Mr. Morris and carried, the minutes of the October 10, 2013 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


STATUS REPORT REGARDING POTENTIAL NEW MULTI-MODAL STATION
Mr. Vinsh reported State procurement regulations would not allow DRPT or VDOT procurement specialists to ask their agency on-call consultants to review the NEPA study scope of work and provide general cost estimates but CPDC staff were permitted to make these requests.  DR&PT staff provided CPDC staff contact information for 3 firms currently under contract with DR&PT.

Mr. Vinsh further reported 2 of the 3 firms responded to the request.  Both of the responding firms qualified their estimates with assumptions, such as the number of alternatives to receive detailed analysis, level of preliminary engineering analysis required and amount of public involvement.  One firm estimated the cost of completing the work would range between $250,000 and $325,000 and the second firm estimated the work would cost $350,000 to $500,000.  

Mr. Vinsh confirmed that CPDC staff would need authorization from the Crater Planning District Commission in order to solicit a Request for Proposals for this project regardless of whether or not sufficient funding was currently available. 

Mr. Hicks asked which estimate would VDOT use for this project.

Mr. Gagnon indicated the VDOT Local Assistance Division wants an agreement and would probably go with the FRA estimate.

Mr. Morris indicated the qualifiers provided by the consultants must be consistent with and have no negative impact on the scope of work.

Mr. Hicks recommended moving forward with the consultant estimates.

Ms. Smith commented that we have cost estimates ranging from $250,000 to $1,000,000 to complete the NEPA scope of work and it would be good for FRA to review the consultant estimates.

Mr. Vinsh indicated a FRA representative has been invited to attend the December MPO – Technical Committee meeting for discussion of the cost estimates.

Mr. Hicks made a motion that the MPO go forward with the NEPA study, use a cost estimate of $350,000 to $500,000 and provision that the MPO make up any difference between the $250,000 provided by Petersburg and the cost of the with RSTP funds.  The motion did not receive a second.

Mr. Hicks then made a motion that the MPO support the NEPA study with RSTP funds if the RSTP funds are eligible.  The motion did not receive a second.

Mr. Vinsh indicated he would report the outcome of the discussion at the MPO – Technical Committee meeting regarding the NEPA study cost estimate.

 

IDENTIFICATON OF PRIORITY SITES FOR DEVELOPMENT AS FUTURE PARK AND
RIDE  FACILITIES
Mr. Vinsh made reference to previous information provided by VDOT on a statewide park & ride initiative.  Mr. Vinsh indicated the MPO – Technical Committee had identified 11 potential park & ride lot sites in the vicinity of the Tri-Cities and a total of 92 has been identified throughout the VDOT – Richmond Construction District.  Information on the locations of the 11 sites was distributed. 

During the months of November and December VDOT will analyze these locations and will use a State prioritization procedure to rank the sites.  This information will be shared with the MPO early next calendar year and the MPO will have opportunity for further input into this VDOT initiative.

 
DEVELOPMENT OF PRIORITIES FOR THE FY15 – FY20 STATE SIX YEAR
IMPROVEMENT PROGRAM (SYIP)
Mr. Vinsh distributed information showing the 15 candidate projects identified by the MPO – Technical Committee as candidate projects to be rated for the FY15 – FY20 SYIP update. 

Mr. Vinsh commented that on November 6, 2013, MPO Chairman Moore presented summary information on these projects to the Commonwealth Transportation Board and indicated the MPO is scheduled to complete its recently adopted SYIP prioritization procedure early next calendar year.

 

REVIEW OF ALLOCATION TRANSFER REQUESTS FROM UPC 95540 (Hickory Hill Road)
TO UPC 104697 (Lee Gate @ Route 36) INVOLVING PREVIOUS REGIONAL SURFACE
TRANSPORTATION PROGRAM FUNDS (RSTP) AND VIRGINIA NATIONAL DEFENSE
INDUSTRIAL AUTHORITY (VNDIA) FUNDS
Mr. Vinsh stated 2 transfer requests are proposed for this item.  First, remaining RSTP funds on completed Hickory Hill Road project in the amount of $832,706 are recommended to be transferred to UPC 104697 (Lee Gate @ Route 36) project.  Second, the VNDIA grant commitment of $787,500 currently assigned to the Hickory Hill Road project be transferred to the Lee Gate @ Route 36 project because the grant commitment had not been used.

The proposed transfers were approved by consensus of the membership.

 

REVIEW OF CITIZEN COMMENTS RECEIVED DURING THE SEPTEMBER 23, 2013 MPO
PUBLIC MEETING
Mr. Vinsh indicated 6 citizens attended the public meeting and provided comment on transportation planning issues in the Tri-Cities Area.  Mr. Vinsh summarized the comments received as follows:

  • One comment was received on the lack of public transportation, especially for medical & health related services in the rural area;
  • One comment was received on the need for public transportation in areas not served by PAT;
  • Two comments were received supporting high speed rail service in conjunction with economic development;
  • One comment was received regarding the lack of bike lanes and need for more pedestrian friendly streets; and
  • One comment was made related to the importance of developing an alternative to the current approved Route 460 PPTA western terminus.

 

REVIEW OF GRANT APPLICATION MATERIALS FROM THE CITY OF PETERSBURG FOR
TRANSPORTATION ALTERNATIVES PROGRAM PROJECTS
Mr. Vinsh indicated the City of Petersburg has requested MPO endorsement of 2 State grant applications under the Transportation Alternatives Program. The projects are $100,000 for provision at the Southside Depot for handicapped accessibility and $1,410,000 for study and construction of pedestrian improvements in the vicinity of 10 City school properties. 

Upon a motion by Mr. Hicks, seconded by Mr. Morris and carried, a motion was endorsed for the MPO support for these projects

Mr. Vinsh commented that the Tri-Cities MPO will need to allocate approximately $140,000 in regional funds under the Transportation Alternatives Program.  The MPO will received information VDOT on candidate projects submitted for funding and rated by the State under the State Transportation Alternatives Program within the Tri-Cities under the current grant cycle. This information will be reviewed and the MPO will need to decide how to allocate the regional funds. 

 

REVIEW OF PROPOSED AMENDMENT TO THE 2035 TRANSPORTATION PLAN AND
THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) REGARDING I-95
INTERCHANGE IMPROVEMENT/ROUNDABOUT AT TEMPLE AVENUE (UPC 85623)
Mr. Vinsh stated this action item is for 2 amendments for the I-95 interchange
improvement/roundabout at Temple Avenue.  The first amendment is to add phases for right of way and construction to the 2035 Transportation Plan for this project and the second amendment is to revise the cost estimates for this project in the FY12 –FY15 TIP to $20,048,717, as shown on an information sheet attached to the agenda packet and made available during the meeting. 

Mr. Hicks commented on the cost increase of the project and asked if there were any other projects in the Tri-Cities that would qualify for these funds.

Mr. Vinsh indicated there are 3 prioritized interstate projects in the 2035 Transportation Plan shown as fiscally constrained.  These projects include the I-95/I-85/Rt. 460 interchange, the I-95 & Rives Road interchange and the I-95 & Temple Avenue interchange.

A period of discussion followed regarding the prioritization of interstate projects and the selection of the I-95 & Temple Avenue project for funding by the Commonwealth Transportation Board.

It was the consensus of the Committee to endorse both an amendment to the 2035 Transportation Plan to include right of way and construction phases for this project and to amend the FY12 – FY15 TIP to include the revised project cost estimates for all phases, as shown in an attachment to the agenda packet and distributed during the meeting.

 

There being no further business, the meeting was adjourned at approximately 5:40 p.m.

 


Minutes of the December 12, 2013 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located at 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Barbara Smith (alternate), Chesterfield; Jerry Skalsky, Prince George; Steven Hicks, PAT; Tom Hawthorne, VDOT; Christina Luman-Bailey, Hopewell; John Wood, Colonial Heights, William Chavis, Dinwiddie; Denny Morris, Crater PDC

OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Barbara Smith, Chesterfield; Emily Stock, VDR&PT; Dironna Belton, PAT; Michael Bujakowski, Mark Haley, Ed Watson, Hopewell; Jeff Stoke, Prince George; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – November 14, 2013

Upon a motion by Mr. Hicks, seconded by Mr. Morris and carried, the minutes of the November 14, 2013 meeting were approved.    

CITIZEN INFORMATION PERIOD
No comments


STATUS REPORT REGARDING POTENTIAL NEW MULTI-MODAL STATION
Mr. Vinsh reported that during its December meeting the Technical Committee decided to recommend $500,000 be used as the cost estimate for the proposed NEPA study.  Mr. Vinsh also reported that the Technical Committee indicated a need to have a subcommittee meeting in order discuss next steps for the study process.

Mr. Morris asked for a status report on the proposed NEPA study scope of work.

Mr. Vinsh indicated the City of Petersburg and the Virginia Department of Public Transportation preparing a proposed revision to the scope of work adopted last September to emphasize public transportation service at the candidate sites.

Mr. Hicks indicated Petersburg Area Transit has had recent discussions with the Virginia Department of Rail and Public Transportation (VDR&PT) regarding the option of Petersburg Area Transit (PAT) administering the NEPA study on behalf of the MPO rather than the Crater Planning District Commission.  He further indicated VDR&PT has a preference for this approach because PAT has extensive experience with similar complex studies and a transit agency has the advantage of being able to offer provision for transit service.  

Mr. Hicks made a motion that PAT be the local agency to administer the NEPA study. This motion was seconded by Ms. Smith and a lengthy discussion followed on the advantages and disadvantages of the motion.

 

Mr. Elswick expressed concern that it was the responsibility of the regional planning agency to conduct the study and PAT can advise the planning agency.

Mr. Skalsky commented that the PDC has the role to avoid conflicts of interest.

Mr. Morris indicated all public entities in the region fall under the same State procurement act requirements.  He further indicated the Crater PDC has a good track record of involvement in large studies and cited examples, including the Outlying Landing Field, Fort Lee Expansion and the I-95 Tolling Proposal.

Mr. Hicks stated transit agencies would be funding the NEPA study and there would be an advisory group.  He indicated that ultimately the federal agency would make the decision on a preferred site.

Mr. Morris asked if the $200,000 in funding from DR&PT would be available only if PAT managed the study.

Ms. Stock indicated the study must be unbiased and the State funding for the study would be available to either agency.

Mr. Vinsh indicated the study cost estimate is $500,000.  The City of Petersburg has offered $250,000 and VDR&PT has offered $200,000 leaving a shortfall of $50,000.

Mr. Hicks stated we are short $50,000 and was not certain if the MPO could make up this difference with RSTP funds but the City of Petersburg was willing fill the $50,000 gap and manage the $500,000 study.

Mr. Wood acknowledged the need for the study and indicated the purpose of the MPO is to promote regional projects that benefit all localities. 

Ms. Smith citied an example of a previous study in Richmond and there was no disadvantage with have the MPO manage the study. 

Mr. Hicks indicated PAT has the expertise to conduct a NEPA study and is willing to administer this study.

Ms. Belton stated an in-depth study is needed for the transit section of the analysis to be sure the correct data is collected.

Ms. Smith stated this is what the project consultant will do as part of the NEPA study.  With the MPO as the lead local agency with input from PAT and Chesterfield, the appearance of conflict would be avoided.

Mr. Moore stated we have tried to get the MPO to administer the study before and at some point we need to more forward and funding has been identified.

Mr. Skalsky called for the question.

Mr. Hicks restated his motion that the NEPA study move forward with PAT locally administering the project.

The roll-call vote on this motion was as follows:

  • Affirmative – Petersburg, PAT, Dinwiddie and Hopewell
  • Negative – Chesterfield, Colonial Heights, Prince George and VDOT
  • Abstaining – CPDC

The motion failed to pass because of a tie vote.

Mr. Hicks then made a motion that the NEPA study move forward with the MPO locally administering the project.

The roll-call vote on this motion was as follows:

  • Affirmative – Petersburg, PAT, Dinwiddie, Hopewell, Chesterfield, Colonial Heights, Prince George and VDOT
  • Negative – none
  • Abstaining – CPDC

The motion passed.

 
DEVELOPMENT OF PRIORITIES FOR THE FY15 – FY20 STATE SIX YEAR
IMPROVEMENT PROGRAM (SYIP)
Mr. Vinsh made reference to the rating booklet attached to the agenda packet and indicating Technical Committee members will be completing their rating of the 15 candidate projects for the FY15 – FY20 SYIP update before the end of December.  The results of the ratings will be presented during the January meeting.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) REGARDING THE RT.1107 EAST RIVER ROAD
(UPC 104083) 2 TO 4 LANE WIDENING PROJECT
Mr. Vinsh stated the River Road widening project is a revenue sharing project involving the Commonwealth and Chesterfield County and needs to added to the current TIP because of its regional significance.

Upon a motion by Ms. Smith, seconded by Mr. Hicks and carried, a motion was adopted to amend the current TIP to include the River Road widening project (UPC 104083)

 

REVIEW OF PROPOSED CHANGE IN PROJECT TERMINI FOR THE CEDAR LEVEL ROAD PROJECT RATED IN SEPTEMBER 2010 FOR REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) PRIORITIZATION
Mr. Vinsh referenced background information in the agenda packet and stated at the time the of the last RSTP project ratings, the southern segment of Cedar Level Road from North Avenue to Cobblestone Parkway was rated for RSTP prioritization.  At this time, the City of Hopewell believes the Cedar Level Road northern segment Cobblestone Parkway to Miles Avenue needs to be constructed before the southern portion and is requesting a change in termini for use of RSTP funds.  The cost estimate for the southern portion is $8,294,652 and the northern portion is $8,744,184. 

Upon a motion by Mr. Chavis, seconded by Mr. Skalsky and carried, a motion was approved to change the MPO’s RSTP funding commitment from the southern segment to the northern segment.

 

REVIEW  OF PROPOSED ALLOCATION TRANSFER OF $1,425,000 FROM ROUTE
144/RT36 SPLIT INTERSECTION UPC 87464 TO LEE GATE @ ROUTE 36 INTERSECTION
(UPC 104697)
Mr. Vinsh indicated the VDOT Central Office advised several weeks ago that $1,425,000 in FY09 Congressional earmark funds for Fort Lee related gate and intersection improvements are still available for the Tri-Cities Area. 

Mr. Vinsh further indicated the CPDC staff and VDOT – Richmond District was not aware of these funds and is recommending the funds be transferred from the Route 144/Route 36 split intersection project to the Lee Gate @ Route 36 project (UPC 104697).  

Upon a motion by Mr. Skalsky, seconded by Ms. Smith and carried, a motion was adopted for the transfer.

 
There being no further business, the meeting was adjourned at approximately 5:45 p.m.

 

CPDC