Cap


2014 Minutes - Policy Committee

January 9
February 27
March 13
April 10
May 8
June 26
August 14
September 11
October 9


Minutes of the January 9, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; Jerry Skalsky, Prince George; Steven Hicks, PAT; Tom Hawthorne, VDOT; Christina Luman-Bailey, Hopewell; John Wood, Colonial Heights, William Chavis, Dinwiddie; Denny Morris, Crater PDC
  
OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Barbara Smith, Chesterfield; Emily Stock, VDR&PT; Dironna Belton, PAT; Jeff Stoke, Prince George; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – December 12, 2013

Mr. Hicks indicated the minutes of the December meeting need clarification that the City of Petersburg has offered $250,000 towards the cost of NEPA study and an additional amount of $50,000 if the total study cost rises above $450,000. 

Upon a motion by Mr. Chavis, seconded by Mr. Morris and carried, the minutes of the December 12 meeting were approved with the clarification regarding the amount of funding the City of Petersburg will provide for the NEPA study.

 
CITIZEN INFORMATION PERIOD
No comments

STATUS REPORT REGARDING POTENTIAL NEW MULTI-MODAL STATION
Mr. Vinsh reported that during its January meeting the Technical Committee received information from the City of Petersburg and the Virginia Department of Rail and Public Transportation regarding proposed changes to the scope of work for the NEPA study agreed by the federal agencies in August and endorsed by the Policy Committee in September 2013.   

Mr. Vinsh further reported that the Technical Committee had extensive discussion on the proposed changes during its January 6 meeting and agreed that members would provide CPDC staff their comments on the proposed revised scope for summary and further discussion during the February meeting.

Mr. Hicks commented on the need for the NEPA study to proceed.

Mr. Morris stated that during the December meeting there was a question on whether or not the CPDC would need to apply to the Virginia Department of Rail and Public Transportation for the additional $200,000 needed to fully fund the NEPA study.

Ms. Stock commented that clarification has been received that the CPDC will not have to apply for the funding but only provide a letter requesting the funding along with the final scope of work.

Mr. Morris commented that he was prepared to recommend during the January meeting of the Crater Planning District Commission that the CPDC staff be authorized to proceed with consultant procurement for the NEPA study.

Mr. Hicks suggested the CPDC staff use on-call consultants available through the Virginia Department of Rail and Public Transportation (DRPT).

Mr. Morris commented that there was no reason to limit the number of consultants that could respond to the Request for Proposal by only using the DRPT consultant pool. 

Mr. Hicks commented that using the DRPT on-call consultants would save time and staff effort.

Mr. Morris indicated the on-call firms would still need to be given time to submit their proposals and the responding firms would still need to be rated by the MPO prior to interviewing the top one or two firms.

Mr. Hicks made a motion that CPDC staff be authorized to use the DRPT consultant pool for the NEPA study Request for Proposal.  There was no second to the motion.

Mr. Wood commented that not limiting the number of firms that could respond to the Request for Proposal would increase the possible choices.

Mr. Morris stated there was no problem with using an on-call firm but that other firms would not have an opportunity to put forth ideas on innovative solutions.  

 

DEVELOPMENT OF PRIORITIES FOR FY15 – FY20 STATE SIX YEAR IMPROVEMENT
PROGRAM (SYIP) UPDATE
Mr. Vinsh stated the Technical Committee received the results of the rating of the 15 candidate projects on January 6.  Six of the ten voting members participated in the rating.  Several technical committee members expressed concern that the list of candidate project should have been limited to more regional projects.  The Committee decided to defer further discussion of this item until the February meeting.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) REGARDING THE RT. 36 (OAKLAWN BOULEVARD)
INTERSECTION PROJECT AT RT. 630 (JEFFERSON PARK ROAD) UPC 100500)
Mr. Vinsh indicated there was a need to amend the FY12 – FY15 TIP to include preliminary engineering during FY14 in the amount of $11,616 in previous Congestion Mitigation and Air Quality (CMAQ) funds. 

Upon a motion by Ms. Jaeckle, seconded by Ms. Luman-Bailey and carried, a motion was adopted to approve the proposed amendment.

 

REVIEW OF PROPOSED ALLOCATION TRANSFER OF $25,000 IN REGIONAL SURFACE
TRANSPORTATION PROGRAM (RSTP) FUNDS NEEDED FOR THE ROUTE 600
ROUNDABOUT PROJECT (UPC 80993)
Mr. Vinsh stated that additional funds in the amount of $24,964 in previous Regional Surface Transportation Program (RSTP) funds are needed for the Route 600 roundabout project.  The proposed donor project is Rt. 36 and Lee Avenue Gate (UPC 104697) and the proposed recipient project is the Route 600 roundabout project (UPC 80993).

Mr. Vinsh added that FY09 Congressional earmark funds in the amount of $1,425,000 would be used for the Route 36 & Lee Avenue Gate project and that RSTP funds previously allocated to this project would be reallocated to other Fort Lee expansion related projects.

Upon a motion by Mr. Chavis, seconded by Ms. Jaeckle and carried, a motion was adopted to authorize the allocation transfer as described.  

Upon a motion by Mr. Chavis, seconded by Ms. Jaeckle and carried, a motion was adopted to adjourn the meeting at approximately 5:05 p.m.

 


Minutes of the February 27, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; Jerry Skalsky, Prince George; Steven Hicks, PAT; Tom Hawthorne, VDOT; John Wood, Colonial Heights; Denny Morris, Crater PDC

MEMBERS ABSENT:  William Chavis, Dinwiddie; Christina Luman-Bailey, Hopewell

OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Barbara Smith, Chesterfield; Emily Stock, VDR&PT; Dironna Belton, PAT; Jeff Stoke, Prince George; Carey Burch, HDR Engineering; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – January 9, 2014
Upon a motion by Mr. Morris, seconded by Mr. Skalsky and carried, the minutes of the January 9, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments

DEVELOPMENT OF PRIORITIES FOR FY15 – FY20 STATE SIX YEAR IMPROVEMENT
PROGRAM (SYIP) UPDATE
Mr. Vinsh made reference to agenda attachments showing Technical Committee recommendations for prioritizing the 15 candidate projects using “Regional Benefit” and “Regional Economic Development Benefit” as rating criteria.   The Technical Committee also recommended grouping the projects as “Regional Project Priorities”, “Transportation Alternatives Program Project Priorities” and “Local Project Priorities”.

Ms. Smith commented that only the regional priority projects should be submitted to the State because these projects were higher profile and more likely to be favorable received by CTB members.

Mr. Hicks asked VDOT representatives to comment on how localities were expected to fund local projects of regional significance if urban and secondary formula programs are not funded or funded at reduced levels.

VDOT representatives indicated current revenue forecasts show less funds being available for construction than was forecasted a year ago and that the revenue sharing program and MPO funds provide viable funding sources for local projects referenced.    

Upon a motion by Mr. Hicks, seconded by Mr. Skalsky and carried, Technical Committee recommendations for the prioritization of the 15 projects into the 3 groups was approved for submittal to the State.

Mr. Agnello provided summary recommended improvement information from the I-95/I-85/Rt.460 Roadside Safety Assessment and focused on the element involving a $11m project for the relocation of the existing southbound I-95 Crater Road exit to a point further south.

Mr. Hicks stated the MPO has allocated $200,000 in RSTP funding for preliminary engineering work for this project.

Mr. Agnello stated $500,000 is needed to begin work to develop a 30% plan for this project. 

Mr.  Hicks indicated we need to get started on a smaller safety project. 

Mr. Agnello stated this interchange has to compete against other interstate facilities in the Richmond District for limited funding and suggested the Crater Road exit relocation be the focus for the FY15 – FY20 Six Year Improvement Program update MPO presentation to the CTB next Spring.

Mr. Moore asked if any graphics are available for this project.

Mr. Agnello indicated this can be provided to the CPDC.

Mr. Jaeckle commented that this interchange has been a safety problem for many years and the safety improvement is needed.

The consensus of the Committee discussion was the MPO should pursue the $11m project for relocation of the existing I-95 Crater Road exit.

 

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh indicated the Federal Railroad Administration (FRA) has formally agreed to be the lead federal agency for the NEPA study.

Mr. Vinsh further reported the federal agencies had completed their review of proposed changes to the NEPA study scope of work.  The federal agencies have determined that a site for the facility and a project sponsor need to be identified in the Tri-Cities before consideration for funding under the Federal Transit Administration’s (FTA) New Starts/Small Starts Program.  The FTA does not want
to consider multiple sites in the Tri-Cities for funding under this discretionary capital program.

Mr. Vinsh indicated the project scope of work has been modified to be consistent with federal comments and an advertisement has been prepared for Passenger Transport Magazine, Richmond Times Dispatch.  In addition, the project request for proposals will be listed on the Crater PDC’s website and with the Crater Procurement Assistance Center.

Upon a motion by Mr. Skalsky, seconded by Mr. Hicks and carried, a motion was adopted to establish the MPO – Technical Committee as the NEPA Study Working Group and to proceed with advertising the NEPA study Request for Proposals.

 

REVIEW OF PROPOSED AMENDMENT TO THE TRI-CITIES AREA YEAR 2035
TRANSPORATION PLAN TO INCLUDE PROVISION FOR A NEPA STUDY FOR A NEW
MULTI-MODAL FACILITY
Mr. Vinsh indicated the current transportation plan needed to be amended to include the $500,000 NEPA study as a fiscally constrained project.

Upon a motion by Mr. Hicks, seconded by Mr. Skalsky and carried, a motion was adopted to amend the Year 2035 Transportation Plan to include the NEPA study as a fiscally constrained project.

 

REVIEW OF INFORMATION ON THE FY15 TRANSPORTATION ALTERNATIVES
PROGRAM (TAP)
Mr. Vinsh stated that the Colonial Heights TAP project involving pedestrian safety improvements at North Elementary School is estimated to cost $346,391 in federal funds was the only FY15 TAP project submitted to the State from the Tri-Cities Area.  The MPO has $151,033 in regional FY15 TAP funds available for allocation.  The CPDC staff recommends the Colonial Heights project receive available regional allocations and that the State be requested to fund the balance of funds needed to complete this project with FY15 State TAP funds.

Upon a motion by Mr. Wood, seconded by Ms. Jaeckle and carried, a motion was approved to allocated $151,033 in regional TAP funds to the Colonial Heights pedestrian safety project at North Elementary School and to request the State to fund the remainder of the project with FY15 State TAP funds.


PROPOSAL TO AUTHORIZE CPDC STAFF TO APPROVE SIX YEAR IMPROVEMENT
PROGRAM (SYIP) ALLOCATIONS TRANSFERS FOR RSTP AND CMAQ PROECTS
INVOLVING TEN PERCENT OR LESS OF THE TOTAL PROJECT COST
Mr. Vinsh stated this proposal is being made as a means of streamlining the administrative procedure involved with processing allocation transfers.  Presently, all allocation transfers involving CMAQ or RSTP funds require MPO action by resolution.  This authorization would reduce the need for processing smaller transfers by MPO – Policy Committee action.

After a brief period of discussion, this item was referred back to the Technical Committee for further consideration.

 

REVIEW OF PROPOSED FY14- FY19 SIX YEAR IMPROVEMENT PROGRAM (SYIP)
ALLOCATION TRANSFERS
Mr. Vinsh reviewed background information on 3 proposed allocation transfers provided in the agenda materials involving closeouts for RSTP projects UPC 95040 and UPC 87464 and the transfer of $1,900 in previous CMAQ funding from the balance entry account to UPC 100500 for increased preliminary engineering costs for the Route 36 and Jefferson Park Road project.

Upon a motion by Ms. Jaeckle, seconded by Skalsky and carried, a motion was adopted to endorse the proposed three allocation transfers.

 

UPDATE ON TRI-CITIES CMAQ & RSTP FUNDING FORECAST AND THE FY15 – FY20
SIX YEAR IMPROVEMENT PROGRAM SCHEDULE
Mr. Agnello made reference to a handout showing prior and future year CMAQ and RSTP funding levels for the Tri-Cities MPO.   FY15 CMAQ funding is expected to be $1,254,606 or approximately 5.9% less than forecasted a year ago.  The FY16 through FY20 CMAQ funding level is forecasted to be about 3 percent less than forecasted a year ago.  FY15 RSTP funding level is expected to be $2,339,436 or approximately 4.6% less than forecasted a year ago.  The FY16 through FY20 funding level is forecasted to be about 2.3% less than forecasted a year ago.

Mr. Agnello commented that discretionary State funding from the former Virginia National Defense Industrial Authority (VNDIA) needs to be matched at the 50% level and CMAQ funding among the prioritized projects is very tight in the near term. 

Mr. Vinsh that the Puddledock Road and Industrial Drive CMAQ project has a need for additional funds and a request for authorization for $350,000 in RSTP funds to be comingled with CMAQ funds would be made in order to fully fund this project.

Ms. Smith asked what is the total project cost?

Mr. Agnello stated the alternatives range from $900,000 to $1,200,000 and the $350,000 in RSTP funding would allow for the higher cost alternative.  This proposal would be discussed during March meetings in more detailed.

Mr. Vinsh added that CMAQ and RSTP allocations for the FY15 – FY20 SYIP will be the focus of the March meetings.

 

REVIEW OF PROPOSED FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM 
(TIP) AMENDMENT INVOLVING THE ROUTE 301 SIGNAL UPGRADE PROJECT (UPC
101033) IN PETERSBURG
Mr. Vinsh indicated a need has been identified to include a right-of-way for this project estimated to cost $349,055.

Upon a motion by Mr. Hicks, seconded by Ms. Jaeckle and carried, a motion was adopted to amend the FY12 – FY15 TIP to include a right of way phase for UPC 101033 estimated to cost $349,055 in previous RSTP funds.

REVIEW OF PROPOSED FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM
(TIP) AMENDMENT INVOLVING THE ROUTE 36 & JEFFERSON PARK ROAD CMAQ
INTERSECTION PROJECT IN HOPEWELL
Mr. Vinsh stated a need has been identified to increase the preliminary engineering cost for this project to $74,500 and the amount of the increase requires a TIP amendment.

Upon a motion by Mr. Hicks, seconded by Mr. Morris and carried, a motion was adopted to amend the current TIP for the Route 36 & Jefferson Park Road project (UPC 100500).

There being no further business, the meeting was adjourned at approximately 5:40 p.m.

 


Minutes of the March 13, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; Jerry Skalsky, Prince George; Steven Hicks, PAT; Tom Hawthorne, VDOT; William Chavis, Dinwiddie; Christina Luman-Bailey, Hopewell; Denny Morris, Crater PDC

MEMBERS ABSENT:  John Wood, Colonial Heights

OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Barbara Smith, Chesterfield; Emily Stock, VDR&PT; Dironna Belton, PAT; Jeff Stoke, Prince George;  Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – February 27, 2014
Upon a motion by Mr. Chavis, seconded by Mr. Skalsky and carried, the minutes of the February 27, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported the following information.

  • RFP currently being advertised by CPDC with
    • Passenger Transport Magazine
    • Richmond Times Dispatch
    • Richmond Free Press
    • Crater PDC website
    • eVA
  • RFP responses due by March 28
  • CPDC project funding agreements from 3 sources are under development
    • DRPT                     $180,000
    • VDOT                    $300,000
    • Petersburg         $  20,000

$500,000 (estimated project cost is $500,000)

  • MPO – Technical Committee (Study Working Group) will rate responding consultant proposals and conduct interviews with two selected firms during the month of April
  • Target for having the 3 funding agreements signed is the end of April
  • MPO action on April 10 needed to approve FY12 – FY15 TIP amendment to include NEPA study subject to the CTB adding the NEPA Study (UPC 105462) to the SYIP during its April 16 meeting
  • Authorization from the State to expend funds up to the estimated project cost expected between May 2 and the end of May
  • CPDC and the selected consultant negotiate will contract during the month of May
  • Anticipate having the consultant start incurring project cost by the end of May

 

REVIEW OF THREE PROPOSED CMAQ AND RSTP ALLOCATION TRANSFERS RELATED
TO THE DEELOPMENT OF THE FY15 – FY20 SIX YEAR IMPROVEMENT PROGRAM
(SYIP)
Mr. Vinsh reviewed the following proposed allocation transfers.

Allocation Transfer Requests Related to FY 15-20 CMAQ/RSTP SYIP Development for MPO Consideration – March 7, 2014

Number

Donor Project
UPC

Recipient Project UPC

Amount

Comment

1

UPC 70722: CMAQ Balance Entry

UPC T9443: PAT service for Hopewell Circulator Bus in Hopewell

$111,369 in Previous CMAQ Funding

CMAQ Balance Entry funds need to be allocated to an active project. Hopewell Bus project is in need of $357,781 in additional allocations. This transfer would reduce this need to $246,412.

2

UPC 104697: Lee Gate @ Rte 36 in Prince George

UPC 101289: Puddledock @ Industrial Drive in Petersburg

$221,777 in Previous RSTP Funding

Lee Gate @ Rte 36 project has approximately $315K in old RSTP funds that need to be used soon due to time limit restrictions. This funding was put on this project before it was known that there was a $1.425 Million Federal Earmark which could only be used for this project.
Puddledock @ Industrial Drive is in need of some additional funding beyond CMAQ to match VNDIA funding in order to fully fund this project.

3

UPC 104697: Lee Gate @ Rte 36 in Prince George

UPC 101288: Matoaca & Hickory Road Realignment  in Chesterfield

All Remaining Previous RSTP Funding leftover after Transfer #2. Estimated to be about $92,614

Lee Gate @ Rte 36 project has approximately $315K in old RSTP funds that need to be used soon due to time limit restrictions. This funding was put on this project before it was known that there was a $1.425 Million Federal Earmark which could only be used for this project.
Matoaca & Hickory Road project is in need of previous RSTP funding for its PE Phase.

 

Mr. Hicks asked if the $92,000 transfer to the Matoaca & Hickory Road project would be sufficient to complete the preliminary engineering phase.

Ms. Smith indicated the County has advanced the funding for preliminary engineering work for this project and will be seeking reimbursement from VDOT in the future.

Upon a motion by Mr. Chavis, seconded by Mr. Hicks and carried, a motion was adopted to endorsed the proposed allocation transfers with a correction that the Matoaca & Hickory Road project number is UPC 101028. 

 

REVIEW OF PROPOSED FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENT TO UPDATE THE CURRENT ESTIMATE AND ACTUAL OBLIGATIONS FOR THE HOPEWELL CIRCULATOR ROUTE (UPC T9443)
Mr. Vinsh referenced information in the agenda packet regarding the need for MPO action to increase the project obligation amount for this CMAQ project to $1,033,000 and update the project cost estimate to $1,487,000. 

Mr. Vinsh commented this action would enable PAT to apply for additional funds to reimburse expenses incurred for provision of the Hopewell Circulator Route.

Upon a motion by Mr. Hicks, seconded by Ms. Chavis and carried, a motion was adopted to amend the FY12 – FY15 TIP to obligate up to $1,033,000 in CMAQ funds for the Hopewell Circulator Route (UPC T9443) and to update the total project cost
estimate to $1,487,000. 

 

REVIEW OF PROPOSED FY15 – FY20 SIX YEAR IMPROVEMENT PROGRAM (SYIP)
Mr. Vinsh and Mr. Agnello provided general comments on the CMAQ and RSTP allocation process and future revenues for the 20 CMAQ and 18 RSTP active projects listed in the allocation worksheets attached to the agenda packet and handed out during the meeting.  

Mr. Vinsh stated a new CMAQ prioritization is scheduled for this coming fall.  Projects that have not started by this fall will need to be purged from the priority list.  Purged projects can be rated again in the next rating process.  The Technical Committee will
be discussing the next CMAQ prioritization process during its April meeting and when a rated project needs to be purged. 

Mr. Hicks comment future consideration needs to be given by the MPO to using “off the top” CMAQ funds for bus replacement and constructing a compressed natural gas facility for bus refueling.

A period of discussion followed regarding the urgency of using remaining Fort Lee expansion Congressional Earmark funds for the Rt. 36 and Lee Gate project and Virginia National Defense & Industrial Authority funding for several Puddledock Road
projects.

Mr. Morris commented that efforts are being made to secure State authorization to transfer remaining VNDIA funds to VDOT for use on a matching basis for qualified projects related to Fort Lee expansion. 

A second period of discussion followed regarding a response from the Secretary of Transportation to a CPDC letter encouraging the State to continue development of the Rt. 460 PPTA (Commonwealth Connector) project. 

Upon a motion by Mr. Chavis, seconded by Ms. Luman-Bailey and carried a motion was adopted to endorse the FY15 – FY20 CMAQ and RSTP allocations recommended by the MPO – Technical Committee.

There being no further business, the meeting was adjourned at approximately 5:15 p.m.

 


Minutes of the April 10, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; Jerry Skalsky, Prince George; Tom Hawthorne, VDOT; William Chavis, Dinwiddie; Christina Luman-Bailey, Hopewell; Dironna Belton (alternate PAT); Denny Morris, Crater PDC

MEMBERS ABSENT:  John Wood, Colonial Heights

OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Barbara Smith, Chesterfield; Emily Stock, VDR&PT; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – March 13, 2014
Upon a motion by Ms. Luman-Bailey, seconded by Mr. Chavis and carried, the minutes of the March 13, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that 4 firms responded to the Request for Proposals (RFP) advertised by the CPDC and that Technical Committee voting members are currently rating the firms using criteria specified in the RFP.

Mr. Vinsh also commented that 3 funding agreements are being developed from three sources for the NEPA study using the cost estimate of up to $500,000.  Funding distribution is 60% or $300,000 from VDOT, 36% or $180,000 from DRPT and 4% or $20,000 from the City of Petersburg.

 

DISCUSSION OF I-95/I-85 INTERCHANGE IMPROVEMENTS
Mr. Vinsh indicated that as a follow-up to discussion during a previous meeting, VDOT representatives have agreed to make suggestions for advancing selected improvements identified in the I-95/I-85 Roadside Safety Assessment completed in 2012.

Mr. Agnello distributed a handout and indicated the May 5th Six Year Improvement Program update public meeting for the Richmond District would be an opportunity for the MPO and localities to show support for improvements at this interchange.  The potential of using Highway Safety Improvement (HSIP) funds available to VDOT was discussed in order to further the development of two improvement concepts identified in the 2012 assessment for the I-95 @ South Crater Road location.  Both concepts involve moving the existing on and off ramps southward away from the
I-95/I-85 interchange.

The first improvement concept involves relocating the existing I-95 southbound off ramp to Graham Road/South Crater Road southward.

The second improvement concept involves relocating the existing I-95 north bound on ramp from South Crater Road also southward.

Mr. Agnello emphasized that minimum federal standards would apply to any recommended improvements.

Mr. Agnello explained further development of these improvement concepts would be needed to refine engineering cost estimates using more current traffic and crash data.  This further study would include an environmental review to identify any potential fatal flaws with the improvement alternatives.  The MPO would be provided with updates on the progress of these efforts during the spring and summer of 2014 with a feasibility study results potential available by next September prior to the next six year program update.  The additional study using HSIP funds would position the project to be in a better position for a more refined funding request for the selected
improvements.

Ms. Luman-Bailey asked if a request at the May 5th meeting for HSIP funding would help.

Mr. Agnello responded in the affirmative.

Mr. Vinsh asked if a specific dollar amount of HSIP funding should be requested during the MPO’s May 5th presentation.

Mr. Hawthorne suggested that the MPO’s presentation should be general and should make the MPO’s priorities known.  The six year improvement program next fall would be the opportunity to be more specific.

 

REVIEW OF PROPOSED AMENDMENTS TO THE FY14 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM (UTPWP)
Mr. Vinsh made reference to the agenda packet and reviewed proposed changes to the several Section 5303 funded tasks in the current year work program.  The changes involved transferring $5,000 from Task 1.2 (Transportation Improvement Program) and $6,000 from Task 3.1 (Congestion Management Process) to Task 2.0 (Long Range Planning).

Mr. Vinsh explained that the need for the amendments were because of additional CPDC staff time needed for NEPA study preparations.

Upon a motion by Ms. Luman-Bailey, seconded by Mr. Chavis and carried, proposed amendments to the FY14 UTPWP were approved.

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) FOR THE ROUTE 36 & LEE AVENUE IMPROVEMENT
PROJECT (UPC 104697)
Mr. Vinsh made reference to handout materials and indicated a need has been identified to use Congressional Earmark funds that have become available for this project as previous funding sources from the Virginia National Defense Industrial Authority (VNDIA) and Regional Surface Transportation Program (RSTP) funds have been transferred to other projects.

Upon a motion by Mr. Skalsky, seconded by Ms. Luman-Bailey and carried, a motion was adopted to approve the TIP amendment.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVMEENT PROGRAM (TIP) FOR THE MULTI-MODAL PASSENGER STATION NEPA
STUDY
Mr. Vinsh indicated the current TIP needed to be amended to include the NEPA study.  Approval of the amendment by the MPO would mean that the before federal action could occur on the NEPA study, the MPO would need to amend the long range transportation plan indicating the total cost of the development and construction of this facility is fiscally constrained.  In addition, the federal agencies also require that the next project phase (design) must be programmed into the TIP before a federal action on the NEPA study can occur.

Upon a motion by Mr. Skalsky, seconded by Ms. Luman-Bailey and carried, a motion to approve the TIP amendment for the NEPA study was approved.

 

REVIEW OF PROPOSED FY15 UNIFIED TRANSPORTATION PLANNING WORK
PROGRAM (UTPWP)
Mr. Vinsh review the draft FY15 UTWP attached to the agenda packet and indicated major tasks for the fiscal year beginning July 1, 2014 include NEPA study coordination, preparation of 2040 socio-economic forecast for support of the Richmond travel model and integration of MAP-21 performance measurement requirements with transportation improvement projects.

 

REVIEW OF PROPOSED FY12 – FY15 TRI-CITIES TRANSPORTATION IMPROVEMENT
PROGRAM (TIP) AMENDMENTS FOR THE ROUTE 10 & HUMMEL ROSS ROAD
IMPROVEMENT PROJECT (UPC 12955)
Mr. Vinsh made reference to agenda materials and indicated a need has been identified for a TIP amendment for the Route 10 & Hummel Road Road Congestion Mitigation and Air Quality (CMAQ) project.

Ms. Luman-Bailey asked if the scope for the project had changed.

Mr. Agnello indicated the amendment was needed for additional right-of-way and construction costs.

Mr. Hawthorne stated there was not enough justification for the placement of a traffic signal at this intersection and the improvement would be to accommodate more trucks entering Hummel Ross Road.

Upon a motion by Mr. Skalsky, seconded by Ms. Luman-Bailey and carried, a motion to endorse the recommended amendment was approved.

 

REVIEW OF PROPOSED REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP)
ALLOCATION TRANSFERS INVOLVING UPC 70725, UPC 101028 AND UPC 105110
Mr. Vinsh made reference to a handout showing proposed transfers and stated the need for these RSTP allocation transfers in the FY15 – FY20 Six-Year Improvement Program has been established. 

Upon a motion by Mr. Chavis, seconded by Ms. Luman-Bailey and carried, the proposed allocation transfers were endorsed.

ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 5:15 p.m. upon a motion by Ms. Luman Bailey, seconded by Mr. Chavis and carried.

 


Minutes of the May 8, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Tom Hawthorne, VDOT; William Chavis, Dinwiddie; Christina Luman-Bailey, Hopewell; Dironna Belton, PAT; Julie Walton (alternate, Prince George); Denny Morris, Crater PDC

MEMBERS ABSENT:  Brian Moore, Petersburg;   

OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Barbara Smith, Chesterfield; Emily Stock, VDR&PT; Christopher Nicholas, Joe Vinsh, Crater PDC

Vice-Chairman Luman-Bailey called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – April 10, 2014
Upon a motion by Mr. Chavis, seconded by Ms. Jaeckle and carried, the minutes of the April 10, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comments

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that the Technical Committee has rated the 4 firms that responded to the Request for Proposals and interviews with the 2 top rated firms were scheduled for May 15.  

Mr. Vinsh also commented that because of different State agency matching requirements, only $493,760 was currently available for this project instead of $500,000 as previously indicated.   Mr. Vinsh added that it was likely the 3 agency funding agreements for the NEPA study would need to be amended.  

 
DISCUSSION OF ESTABLISHING A PROCEDURE FOR AUTHORIZING THE CPDC STAFF
TO APPROVE RSTP AND CMAQ ALLOCATION TRANSFERS
Mr. Vinsh indicated that, under Six Year Improvement Program requirements, the State requires formal MPO – Policy Committee action in order to approve all transfers of RSTP or CMAQ funds from the balance entry accounts to the next priority projects that need additional funding and to transfer remaining funds from completed projects to the balance entry accounts.  However, the State does allow staff to make allocation transfers if the MPO – Policy Committee provides authorization. 

Mr. Vinsh stated the Technical Committee reviewed this item during its May meeting and recommended that the CPDC staff be authorized to approve CMAQ and RSTP allocation transfers to the next priority project that needs additional funding if the amount needed is not more than 2 times the original cost estimate of the recipient project.

Mr. Vinsh indicated the original cost estimates of many CMAQ and RSTP projects increase and some of the increases are significant.  Authorization for CPDC staff to approve transfers to the next priority projects that need additional funds if the allocation needed is not more than 2 times the original cost estimate of the recipient project would help streamline the administrative process and would help projects to receive additional allocations sooner than the current procedure. 

Mr. Wood indicated he would agree to authorizing staff to transfer funds from projects that do not need funds to the balance entry accounts but not to authorize staff to transfer funds from the balance entry accounts to the next priority projects that need additional funding. 

Mr. Wood explained that he felt MPO members have this responsibility or duty and should not delegate it to staff.

After a period of further discussion, Ms. Jaeckle made a motion, seconded by Mr. Wood and carried, that CPDC staff would only be authorized to transfer CMAQ and RSTP allocations from projects that no longer need available funds to the balance entry accounts.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) FOR THE PORTION OF ROUTE 645 (PUDDLEDOCK
ROAD) IN PRINCE GEORGE
Mr. Agnello stated some remaining matching funds from the VNDIA grants are expected to be available for improvements to the portion of Puddledock Road located in Prince George County. 

Mr. Agnello explained that the current Transportation Improvement Program would need to be amended to program a $200,000 operations study during FY14 for this portion of Puddledock Road.  The results of the operations study would help determine next steps for improvements for this portion of the corridor.

Mr. Wood asked in addition to VNDIA matching funds what would be the other source of funding for this project.

Mr. Agnello indicated RSTP.

Mr. Wood made a motion, seconded by Mr. Chavis and carried, that the FY12- FY15 TIP be amended to include a preliminary engineering phase for the Puddledock Road improvement project in Prince George for the amount of $200,000 during FY14.

 

REVIEW OF DRAFT FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Vinsh stated that under the federal programming process, the transportation improvement program is a 4 year document that is updated every 3 years.  The document includes projects anticipated to receive federal funds during the 4 year period and the narrative has been updated to reflect current federal funding programs.  VDOT, DRPT and PAT have provided information on 43 highway projects, 19 transit projects and 1 multi-modal project for the FY15 – FY18 draft Transportation Improvement Program.  The CPDC staff is requesting authorization to advertise the draft document for public review, including the scheduling of a public
meeting prior to the June 26, 2014 MPO – Policy Committee meeting. 

Mr. Vinsh further stated MPO – Policy Committee action on the document would be requested during the June meeting.

Ms. Belton provided an overview of anticipated transit projects listed in the draft document during the 4 year period.

Upon a motion by Mr. Wood, seconded by Mr. Chavis and carried, a motion was adopted to authorize the CPDC staff to advertise the draft document for public review and to conduct a public meeting.

ADJOURNMENT
Upon a motion by Mr. Chavis, seconded by Mr. Wood and carried, the meeting was adjourned at approximately 5:20 p.m.  

 


Minutes of the June 26, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Brian Moore, Petersburg; Dorothy Jaeckle, Chesterfield; Mark Riblett, (alternate) VDOT; Christina Luman-Bailey, Hopewell; John Wood, Colonial Heights; Dironna Belton, PAT; Jerry Skalsky, Prince George; Denny Morris, Crater PDC

MEMBERS ABSENT:  William Chavis, Dinwiddie;   

OTHERS PRESENT:  Diana Parker, Chesterfield citizen; Jeff Stoke, Prince George; Christopher Nicholas, Joe Vinsh, Crater PDC

Vice-Chairman Luman-Bailey called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – May 8, 2014
Upon a motion by Mr. Morris, seconded by Ms. Luman-Bailey and carried, the minutes of the May 8, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
Ms. Parker provided the following comments:
“I am Diana Parker, citizen of Chesterfield County and I am speaking today because of found information on Chesterfield’s comprehensive plan which affects you in two areas: 

The planning district commission’s Appomattox River Front Plan may be disrupted by the application for a quarry in floodplains of Ashton Cree, Swift Cree, or Appomattox.  This park is beside the historic Point of Rocks Park with facing boardwalk on the Ashton Creek Port Walthall channel.

I know that the MPO does not get involved in zoning cases; however, the Crater MPO’s transportation plan for the future will be impacted by a Chesterfield’s plan for an East/West Connector which will cross from Port Walthall at I-95 to the Prince George Regional Riverside Park to connect with I-295 and Hopewell.

I would like for members of the MPO to review my documents and stand firm for a consolidated review of the site, and for a continued firm commitment to the Appomattox River Plan as determined by earlier study.

If permitted, I can take your questions.  Thank you for allowing me to speak today.”

No questions were asked by Committee members and Ms. Parker was thanked for commenting.

 

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that the NEPA Study Working Group is currently in negotiation with the top rated firm and that $494,000 is the total funding available for the NEPA study.   If the top firm cannot meet this price within the required scope of work, then the CPDC staff has been directed to formally terminate negotiations and initiate negotiations with the next top rated firm.

Mr. Vinsh also reported that project invoicing procedure acceptable to both VDOT and DRPT has been identified and amendments to the three NEPA study funding agreements may be needed.


STATUS REPORT ON ROUTE 460 IMPROVEMENTS
Mr. Vinsh summarized information contained in a VDOT summary handout attached
to the agenda package. Mr. Vinsh explained that the FHWA, VDOT and Army Corp of Engineers have reached agreement that a supplemental environmental impact statement is to be conducted on 5 alternatives.  The alternatives include modified versions of the northern and southern routes previously studied along with several alternatives involving the existing Route 460.  Some alternatives being studied involve tolling. Public meetings will be scheduled this fall to provide information on the findings of the supplemental environmental impact statement and to receive public comment.  VDOT indicates a decision on the alternative to be pursued will be determined before the end of calendar year 2014.

A period of general discussion followed on public perception of the project and potential project benefit for the Tri-Cities.

REVIEW OF PROPOSED AMENDMENT TO THE FY12 –FY15 TRI-CITIES
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR THE SOUTHSIDE DEPOT
RESTORATION PROJECT (UPC 104036)
Mr. Vinsh indicated VDOT has proposed an amendment to the existing TIP to include the Southside Depot Restoration project.  This project has received State funding under the Transportation Alternatives Program and it is not currently listed in the FY12 – FY15 TIP.

Upon a motion by Ms. Belton, seconded by Mr. Morris and carried, a motion was adopted to endorse this amendment to the current TIP.

 

REVIEW OF PUBLIC COMMENT RECEIVED AND ACTION ON THE DRAFT FY 15 – FY18
TRANSPORTATION IMPROVEMENT PROGRAM
Mr. Vinsh indicated the draft document received during the May meeting was advertised for public comment but no comments were received during the advertised period. 

Upon a motion by Ms. Belton, seconded by Ms. Jaeckle and carried, a motion was adopted to approve the FY15 – FY18 TIP.

 

REVIEW OF PROPOSED CONGESTION MITIGATION AND AIR QUALITY (CMAQ)
ALLOCATION TRANSFER FOR THE HOPEWELL CIRCULATOR ROUTE (UPC T9443)
Mr. Vinsh indicated the final allocation transfer for the $1.4m Hopewell Circulator Route demonstration project is proposed for the amount of $28,329 in previous funds with $1,900 coming from the CMAQ balance entry account and $26,429 coming from the Rt. 460 & Rt. 630 project which is being delayed because of the Rt. 460 Corridor Improvement Project.

Upon a motion by Ms. Belton, seconded by Ms. Luman-Bailey and carried, a motion was approved to endorse the proposed allocation transfer.

 

REVIEW OF HB2 PROVISIONS REGARDING STATEWIDE TRANSPORTATION PROJECT
PRIORITIZATION
Mr. Riblett reviewed the handout attached to the agenda packet regarding this item.  Mr. Riblett explained that this General Assembly action impacts about one-third of the total funding available for transportation projects.  A number of the transportation funding programs, such as CMAQ and RSTP already have prioritization procedures and are not affected by the HB2 statewide prioritization requirement. 

Mr. Riblett indicated approximately 12 – 18 months is being scheduled to develop a statewide prioritization procedure for ranking candidate projects.  At a minimum, the procedure must consider the following factors:  congestion mitigation,  economic development, accessibility, safety and environmental quality.   

Mr. Riblett further indicated the State would be seeking input from the MPO and the PDC on evaluation specific evaluation measures and weighting to be used within the Richmond District.

Mr. Morris indicated the Secretary of Transportation Office has been in contact regarding the scheduling of a staff level meeting to discuss HB2 provisions.

Mr. Riblett stated the State is looking at October 2014 as the time for recommendations from the MPO/PDC and December 2014 for a process to be drafted for consideration during the next Six Year Improvement Program update.

Following a period of general discussion on how current Tri-Cities MPO SYIP priorities would fare in a district-wide prioritization using evaluation factors required under HB2, Ms. Jaeckle made a motion seconded by Ms. Belton and carried, that the Technical Committee be tasked with developing recommendations for a procedure pursuant to HB2.

 

REVIEWOF RECOMMENDATIONS REGARDING NEXT CONGESTION MITIGATION AND
AIR QUALTIY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM
(RSTP) PRIORITIZATION ROUNDS OF CANDIDATE TRANSPORTAITON IMPROVEMENT
PROJECTS
Mr. Vinsh stated the Technical Committee has recommended that new CMAQ and RSTP prioritization rounds be completed by December 2014.  Mr. Vinsh also stated VDOT is updating information on cost estimates and scheduling information on all uncompleted projects currently with CMAQ or RSTP allocations.  This information is to be presented during the August Technical Committee meeting.

After a brief period of discussion, it was decided that the Policy Committee wanted to see information on cost estimates and schedules for uncompleted projects with allocations before deciding on when the next prioritization rounds are needed.

 

ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 5:40 p.m.  

 


Minutes of the August 14, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  William Chavis, Dinwiddie; Dorothy Jaeckle, Chesterfield; Tom Hawthorne; Christina Luman-Bailey, Hopewell; John Wood, Colonial Heights; Dironna Belton, PAT; Jerry Skalsky, Prince George; Denny Morris, Crater PDC

MEMBERS ABSENT:  Brian Moore, Petersburg   

OTHERS PRESENT:  Roger Cole, Commonwealth Transportation Board, Richmond District Commissioner; Nick Donohue, Assistant Secretary of Transportation for the Commonwealth; Scott Gagnon, Paul Agnello, VDOT; Jeff Stoke, Prince George; Barbara Smith, Chesterfield; Christopher Nicholas, Joe Vinsh, Crater PDC

Vice-Chairman Luman-Bailey called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – June 26, 2014
Upon a motion by Ms. Jaeckle, seconded by Mr. Chavis and carried, the minutes of the June 26, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that the three agreements from the study funding agencies have been signed with the Crater PDC and that the contract between Baker and the Crater PDC has been signed.  The Crater PDC provided Baker a notice to precede letter effective August 7, 2014.

Mr. Vinsh further reported Baker is preparing a project management plan and agreements with its subcontractors.

CONTINUATION OF DISCUSSION OF HOUSE BILL 2 (HB2) PROVISIONS
Mr. Vinsh indicated the Technical Committee has discussed this item during its previous two meetings and is working on recommendations for Policy Committee consideration.  The State has requested MPO comment on the relative importance of the six HB2 rating factors along with comment on preferred performance measures to be used for the future selection of candidate projects subject to HB2 prioritization in the development of Six Year Improvement Program updates but the legislation does not include definitions to be used by the State for the required factors.

Mr. Vinsh introduced Assistant Secretary Donohue to the Policy Committee membership.

Mr. Donohue commented on various aspects of House Bill 2.  He indicated the general intent of this legislation is transparency and accountability in the selection of future transportation investments for the Six Year Improvement Program (SYIP) updates.  A statewide screening process will be established to enable the Commonwealth Transportation Board (CTB) to select projects based on scoring.  By mid-2015 candidate projects will be solicited for projects under certain funding categories defined in the legislation.  CMAQ, RSTP, Revenue Sharing and Highway Safety
programs are exempt from HB2 prioritization.  Projects in the current Six Year Improvement Program that have not completed NEPA and are not fully funded will be placed into a holding account and rated along with other candidate project during the next SYIP update cycle.

The State is working with a Peer Review Group to see how other States have used prioritization in the development of their investments programs.  The State will continue to work with the MPOs in the Commonwealth regarding development of a HB2 rating process.  The emphasis will be on knowing what the benefits are of each HB2 candidate project before the project is funded.  Projects with the highest benefit would be selected for funding under each applicable program.  The six
required factors contained in HB2 would be used to measure project benefit.  Local governments will be requested to complete a one-page application for candidate projects.  

Ms. Jaeckle stated the State should study the economic benefits of constructing projects like the I-95 & Meadowville Road interchange.

Mr. Morris thanked Mr. Donohue for his remarks and indicated the Technical Committee should be able to develop general recommendations at this time.

Mr. Donohue stated his office would especially be interested in receiving MPO comments on Identifying agencies that should be submitting projects for HB2 prioritization; the relative importance of the 6 factors; and, the type of project benefits considered most desirable.

Ms. Luman-Bailey commented on the importance of multimodal projects as the HB2 factors are considered in the evaluation of future transportation improvement projects in the Tri-Cities Area.

Mr. Cole stated the challenge is putting together a HB2 process and moving us to a strategic data driven process vs. a political process.

Mr. Wood commented on the broad economic benefits associated with growing the tax base with transportation improvement projects.  Relatively small transportation investments in the Tri-Cities can benefit the entire state because of our geographic location, major roadway facilities and available workforce.  Economic development is of primary importance in the Tri-Cities.

Mr. Donohue commented that future legislative actions may seek to take out or change the factors. At this time, the State has no final answer on a HB2 process and is seeking input throughout the Commonwealth.  More information may be available in the future.  The administration wants to engage stakeholders.

Ms. Smith commented that the work of the Peer Group should be beneficial and the MPO – Technical Committee would continue its discussion of this item.

 

STATUS REPORT ON REMAINING FUNDS FROM VIRGINIA NATIONAL DEFENSE
INDUSTRIAL AUTHORITY (VNDIA)
Mr. Vinsh made reference to a spreadsheet in the agenda packet prepared by VDOT showing VNDIA funds spent on 3 previous and proposed 3 new Fort Lee expansion transportation projects using RSTP matching funds. 

Mr. Vinsh commented that progress is now being made by the State to allow the transfer of approximately $1.2m from completed projects with unneeded RSTP funds to the balance entry account for allocation to the next priority project(s) in need of funding.

Mr. Vinsh also commented that agreements are being prepared between the CPDC, VDOT and the Secretary of Veteran and Defense Affairs regarding the use of remaining VNDIA matching funds for 3 Puddledock Road projects, as shown on the spreadsheet.

Mr. Agnello reviewed information on current cost estimates and available allocations for the Puddledock Road projects. 

Mr. Agnello indicated updated cost estimates are expected in January 2015 for the Puddledock & Industrial Drive project (UPC 101030) and the results of the operations study on the Prince George portion of Puddledock Road are expected in November 2014.

 

REVIEW OF INFORMATION ON CMAQ AND RSTP PROJECTS IN NEED OF ADDITIONAL
ALLOCATIONS DURING THE FY15 – FY20 TIME PERIOD
Mr. Vinsh stated that during the June meeting, the Committee wanted to see information on projects in the current 6 year program that needed additional allocations before considering new prioritization rounds. 

Mr. Vinsh made reference to information in the agenda packet prepared by VDOT showing 3 of the 18 CMAQ projects and 3 of the 20 RSTP projects are in need of additional allocations in order to be fully funded at this time.

Mr. Vinsh also stated that during its August 1 meeting, the Technical Committee requested information on which CMAQ and RSTP projects did not have any expenditures at this time.

 

Mr. Agnello reviewed individual projects shown on the spreadsheet and generally indicated that at this time there are more CMAQ project funding needs than available CMAQ funds and that we have RSTP funds available for additional RSTP projects.

Mr. Chavis asked if RSTP funds can be used for CMAQ projects.

Mr. Agnello indicted they could if the MPO decided.

Mr. Vinsh stated that we try to keep funding for CMAQ and RSTP projects separate because these are different programs with different rating criteria used for prioritization.

The consensus of the group was to defer a decision on whether or not to authorize new prioritization rounds until information on which projects do not have project expenditures becomes available.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY15 –FY18 TRI-CITIES
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR PROPOSED RESURFACING
PROJECTS ON I-85 (UPC 104466) AND ON I-295 (UPC 104467)
Mr. Agnello explained that VDOT anticipates being able to spend all federal funds planned to be for the current fiscal year that ends this September and has the opportunity to apply for additional federal funds in the form of “Bonus Obligation”.  If awarded, bonus obligation funds can be spent anywhere in the Commonwealth for eligible projects. 

Mr. Hawthorne stated that projects suited for bonus obligation need to be able to spend funds soon and resurfacing projects are well-suited for this purpose.

Mr. Agnello further explained that VDOT is proposing amendments to the current TIP to permit anticipated bonus obligation funds to supplant existing funds obligated to (UPC 104466) and (UPC 104467).   If granted by the federal government, the bonus obligation funds would bring in more federal transportation funds for the Commonwealth.

Upon a motion by Mr. Chavis, seconded by Mr. Skalsky and carried, a motion was approved to amend the FY15 – FY18 TIP for a proposed resurfacing project on I-85 for UPC 104466 as further described in the TIP amendment report attached to the agenda materials.

Upon a motion by Mr. Skalsky, seconded by Mr. Chavis and carried, a motion was approved to amend the FY15 – FY18 TIP for a proposed resurfacing project on I-295 for UPC 104467 as further described in the TIP amendment report attached to the agenda materials.

 

There being no further business, the meeting was adjourned at approximately 6:40 pm. following a motion by Mr. Chavis, seconded by Mr. Skalsky and carried.

 


Minutes of the September 11, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  William Chavis, Dinwiddie; Dorothy Jaeckle, Chesterfield; Tom Hawthorne; Christina Luman-Bailey, Hopewell; Brian Moore, Petersburg; John Wood, Colonial Heights; Dironna Belton, PAT; Jerry Skalsky, Prince George; Denny Morris, Crater PDC

OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – August 14, 2014
Upon a motion by Mr. Skalsky, seconded by Ms. Jaeckle and carried, the minutes of the August 14, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that the NEPA Study Working Group met with the project consultant on September 5 for the project kick-off meeting.  The project scope of work and management plan were reviewed and aerial photos of preliminary station location alternatives were discussed. 

Mr. Vinsh also reported that FRA has indicated the Branders Bridge Road crossing should also be considered as a station location for evaluation.


CONTINUATION OF DISCUSSION OF HOUSE BILL 2 (HB2) PROVISIONS
Mr. Vinsh indicated the consensus of the Technical Committee is for the MPO to forward preliminary recommendations to the State that for the required six rating factors Economic Development and Safety be considered high importance; Congestion Mitigation and Accessibility be considered medium importance and Environmental Quality and Composite Transportation and Land Use be considered low importance with the understanding this recommendation may change if background information becomes available on how the State defines the six required factors.

Mr. Vinsh made reference to a draft letter prepared by Crater PDC staff and also indicated the Technical Committee has considered providing the State MPO input for recommendations on performance measures for the factors but has no further recommendations at this time.

Ms. Jaeckle asked for examples of composite transportation and land use measures.

Mr. Vinsh indicated how a candidate project would impact the number of jobs per household or population density would be considered examples of this type performance measure. 

Mr. Morris asked if the draft letter satisfies the request from the State discussed at the August meeting.

Mr. Hawthorne indicated the Secretary has asked the MPO to stratify the required factors as high, medium or low importance and the draft letter does this.

Ms. Luman-Bailey asked can we work with the factors without definitions.

Mr. Riblett indicated the Technical Committee response to this question is that when more information becomes available further recommendations can be prepared.

Upon a motion by Ms. Jaeckle, seconded by Mr. Chavis and carried, a motion was adopted to endorse sending the draft letter to the State.

 

STATUS REPORT OF CMAQ AND RSTP PROJECT FUNDING NEEDS AND NEXT
PRIORITIZATION ROUNDS
Mr. Agnello reviewed detailed information provided in the agenda packet on CMAQ and RSTP revenue and expenditure trends in the Tri-Cities.  In addition, information on existing prioritized projects with no expenditures were identified, as requested by the membership during the August meeting.

Mr. Agnello indicated CMAQ funds available for allocation during FY15 and FY16 are very limited and several CMAQ projects need additional funding in order to be advertised for construction.  Further, the impact of the 30% CMAQ funding reduction and significant cost increases associated with several CMAQ projects have contributed to this situation. 

Mr. Agnello also indicated that some RSTP funds are available for allocation.   

Mr. Vinsh indicated the FHWA had responded to the MPO’s question about whether or not RSTP funds could be used for CMAQ projects.  FHWA has indicated CMAQ and RSTP funds can be used for the same project if the project is eligible under both programs.  However, the FHWA recognizes the fact that CMAQ and RSTP prioritization processes are separate and funds should not be comingled on a regular basis unless the project is rated under both programs and the prioritization processes are followed and are transparent. 

Ms. Belton suggested the MPO stay away from comingling without project prioritization under both programs.

After a period of discussion, Mr. Chavis made a motion, seconded by Ms. Luman-Bailey and carried, to direct the Technical Committee to conduct a new RSTP prioritization round that would allow projects eligible for both CMAQ and RSTP to be rated along with other new candidate RSTP projects submitted for consideration. 

 

REVIEW OF PROPOSED CMAQ/RSTP ALLOCATION TRANSFERS
Mr. Agnello reviewed information attached to the agenda packet for transfers involving (UPC 101289) Puddledock Road & Rt. 36, (UPC 12955) Hummel Ross Road & Rt. 10 and (UPC 70725) RSTP balance entry account.

After a period of discussion, Ms. Luman-Bailey made a motion, seconded by Ms. Belton and carried, that the proposed allocation transfers be approved.

 

REVIEW OF THREE PROPOSED AMENDMENTS TO THE FY15 –FY18 TRI-CITIES
TRANSPORTATION IMPROVEMENT PROGRAM (TIP)    
Mr. Vinsh and Mr. Agnello commented on the need for 3 TIP amendments.  These projects included the  Rt. 144 turn lane addition (UPC 98994, Lakeview Avenue minor widening (UPC 101288) and Rt. 460 & Rt. 657 westbound left turn lane (UPC 100499)

Upon a motion by Ms. Jaeckle, seconded by Mr. Wood and carried, a motion was approved to amend the FY15 – FY18 TIP for the 3 projects described in the TIP amendment report attached to the agenda materials and explained during the meeting.

 

REVIEW OF PROPOSED AMENDMENTS TO THE 2035 TRANSPORTATION PLAN TO
INCLUDE SEVERAL CMAQ, RSTP AND TAP PROJECTS ENDORSED SINCE ADOPTION
OF THE REGIONAL TRANSPORTATION PLAN IN JUNE 2012
Mr. Vinsh made reference to a list of projects attached to the agenda packet and indicated several projects under the Congestion Mitigation and Air Quality Program, the Regional Surface Transportation Program and the Transportation Alternatives Program have been endorsed by the MPO since the time the 2035 Transportation Plan was adopted in June 2012 and that the 2035 Plan needs to be amended to include these projects.

Upon a motion by Mr. Skalsky, seconded by Ms. Jaeckle and carried, a motion to amend to 2035 Transportation Plan to include the following list of projects was approved.

  • Puddledock Road & Industrial Drive
  • Matoaca & Hickory Road Intersection Improvement
  • Lakeview Avenue – Minor Widening
  • Rt. 36 @ Puddledock Road
  • Dupuy Avenue – Minor Widening
  • Rt. 708 Over Namozine Creek
  • Rt. 1 Intersection Improvements at Woods Edge Road & Happy Hill Road
  • City of Petersburg – Southside Depot Restoration
  • Rehab. Bridges – Various Locations in Colonial Heights
  • Upgrade Signals – Various Locations in Petersburg
  • Rt. 301 – Extend LTL @ Morton Rd.
  • Rt. 301 – Extend LTL @ Medical Park Boulevard
  • Fort Lee Gate @ Rt. 36
  • Rt. 106 – Intersection Improvements
  • Rt. 106 – Roundabout and Lighting Improvements
  • Puddledock Road Improvements – Prince George
  • Rt. 1107 widening
  • Rt. 638 Rt. 611 – Construct Roundabout
  • I-95/I-85 Interchange Safety Improvements (PE Only)

 

Upon a motion by Mr. Skalsky, seconded by Ms. Jaeckle and carried, a motion was adopted to endorse the 2030 Transportation Plan project amendments.

 

ELECTION OF OFFICERS
Upon motion by Mr. Skalsky, seconded by Ms. Jaeckle and carried, a motion was adopted that the current officers serve another year.

 

DISCUSSION OF THE OCTOBER 1, 2014 COMMONWEALTH TRANSPORTATION BOARD MEEITNG ON THE REVISON OF THE FY15 – FY20 SIX YEAR IMPROVEMENT PROGRAM (SYIP) ADOPTED JUNE 2014
Mr. Vinsh indicated the State has scheduled a public meeting for October 1, 2014 in Richmond for the purpose of receiving comment on the FY15 – FY20 Six Year Improvement Program adopted in June 2014 that is being revised because of a State revenue shortfall and because of HB2 prioritization requirements. 

Mr. Vinsh briefly reviewed the formal prioritization process used by the MPO to rate 15 candidate projects for FY15 – FY20 SYIP prioritization and the presentation made by MPO Chair Moore in May of 2014 at the public meeting held in Richmond by the Commonwealth Transportation Board focusing on the I-95/I-85 interchange safety issues only.

Mr. Vinsh indicated the MPO needs to see what changes may be in the revised FY15 – FY20 program.

Mr. Riblett indicated the revised document is expected to be released on September 17 and the MPO could also make preliminary comment for projects to be considered for the FY16 – FY21 SYIP update.

After a brief period of discussion, it was the consensus that any changes in the current program would need to be reviewed before the MPO could offer comment.   CPDC staff was directed to provide the membership with the changes in order to prepare comment for the public meeting scheduled for October 1, 2014.

There being no further business, the meeting was adjourned at approximately 5:40 pm.  

 


Minutes of the October 9, 2014 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Tom Hawthorne; Brian Moore, Petersburg; John Wood, Colonial Heights; Dironna Belton, PAT; Jerry Skalsky, Prince George; Denny Morris, Crater PDC

Member Absent:  Christina Luman-Bailey, Hopewell; William Chavis, Dinwiddie

OTHERS PRESENT:  Angle Deem, Dan Grinnell, Paul Agnello, VDOT; Megan O’Reilly, Travesky and Associates; Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Moore called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – September 11, 2014
Upon a motion by Ms. Jaeckle, seconded by Mr. Skalsky and carried, the minutes of the September 11, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that the NEPA Study Working Group is meeting monthly.  The project scope of work, schedule and aerial photos of preliminary alternatives were
reviewed during the September  meeting.   The focus of the October meeting was a discussion of a public involvement process, project press release, class of action determination and the preliminary purpose and need statement.   

 

REVIEW OF MPO COMMENTS FOR THE HB2 PRIORITIZATION PROCESS AND
PROPOSED CHANGES IN THE FY15 – FY20 SIX YEAR IMPROVEMENT PROGRAM FOR
TRI-CITIES AREA PROJECTS
Mr. Vinsh commented that the draft letter discussed during the September meeting was forwarded to the State indicating the MPO’s high, medium and low preferences for the required rating factors.

Mr. Agnello commented that several projects within the Richmond MPO study area were affected by the draft revised FY15 – FY20 SYIP but that there was minimal impact on Tri-Cities Area projects. 

 

UPDATE ON NEW RSTP PRIOIRTIZATION ROUND
Mr. Vinsh reported that the Technical Committee has set a schedule for candidate RSTP projects to be submitted to the Crater PDC by October 30.  Project eligibility, preliminary scope and cost information will be either prepared or confirmed by VDOT.   Technical Committee members will have opportunity to present information on their projects during the November and December meetings and respond to questions for other Committee members.  Project ratings are scheduled for January.  The results of the rating will be reported in February to both committees.  Project allocations would be entered into the VDOT system in March.

Mr. Vinsh stressed the importance of Policy Committee members working with their Technical Committee counterparts on the development of candidate RSTP projects for rating.

 

REVIEW OF PROPOSED CMAQ ALLOCATION TRANSFERS INVOLVING (UPC 70722)
CMAQ BALANCE ENTRY ACCOUNT, (UPC 100499) RT. 460 LEFT TURN LANE AT RT. 657 ENTERPRISE DRIVE AND (UPC 82849) RT. 460 & RT. 630 BULL HILL ROAD
Mr. Agnello reviewed information attached to the agenda packet detailing recommended transfers involving the above referenced CMAQ projects and indicated additional funding in the total amount of $215,015 is needed for (UPC 100499) Rt. 460 & Rt.657 project because of additional right-of-way cost.  The proposed transfers involve $186,723 from the CMAQ Balance Entry Account and $28,292 from the Rt. 460 & Rt. 630 project.

After a brief period of discussion, Mr. Skalsky made a motion, seconded by Ms. Belton and carried, that the proposed CMAQ allocation transfers were approved.

 

REVIEW AND ENDORSEMENT OF CANDIDATE PROJECTS TO BE SUBMITTED TO
VDOT FROM THE TRI-CITIES AREA FOR STATE AND/OR REGIONAL FUNDING
CONSIDERATION UNDER THE TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
Mr. Vinsh distributed a proposed resolution describing 5 projects totaling $3,880,000 being submitted for State TAP funding consideration before November 1, 2014 as follows:

  • Southside Virginia Gateway Design A2, Fleet Street, Petersburg – new civic gateway on the 2.65 acres of land located south and east of Campbell’s bridge (land survey & design $160,000, construction, not including pedestrian bridge $2,020,000, total $2,180,000);
  • Petersburg Safe Routes to School Infrastructure – project involves funds for studies, needed crosswalks with warning signs, and sidewalk improvements within a half of mile of the following schools -
    • Study City-Wide                    $125,000
    • Peabody Middle                     $135,000
    • Westview Elementary             $125,000
    • JEB Stuart Elementary           $115,000
    • Walnut Hill Elementary          $145,000
    • Petersburg High                      $145,000
    • R.E. Lee Elementary               $125,000
    • Blandford School                   $120,000
    • Virginia Avenue                      $110,000
    • Total                                 $1,410,000
  • Appomattox River Greenway Trail – from Roslyn Landing Park to Temple Avenue, estimated total cost $1,200,000, engineering services estimated to be $140,500, phased project;
  • Boulevard Pedestrian Safety – from A Avenue to Temple Avenue (both sides of street); estimated project total cost $670,000, phased project, estimated total cost for engineering services $84,560; and,
  • Pedestrian accommodations in the vicinity of Harrowgate Road near Harrowgate Elementary School and Carver Middle School estimated to cost approximately $600,000.

Mr. Vinsh commented that all TAP projects submitted for projects located within the MPO study area must be endorsed by the MPO in order to be considered for selection by the Commonwealth Transportation Board for State TAP funding.  The Tri-Cities MPO receives approximately $150,000 annually in regional TAP funds and the Policy Committee will need to allocate these regional TAP funds in the near future.

Upon a motion by Mr. Wood, seconded by Ms. Jaeckle and carried, a motion was approved to endorse the 5 projects listed.

 
PRESENTATION OF INFORMAITON ON ROUTE 460 SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT (SEIS)
Mr. Vinsh introduced Ms. Angel Deem, the Route 460 Environmental Project Manager from the VDOT – Environmental Division. 

Ms. Deem provided a Power Point presentation explaining the project purpose and need.  She indicated screening criteria, such as engineering, displacements, environment and traffic, were used to evaluate 5 candidate alternatives.  The alternatives ranged from improvements to the existing roadway to 4 lane-divided highway on new location.  Some of the alternatives included tolling and some included by-passes of the towns along the existing facility.

Information on the project website was provided along with a schedule for a series of location public hearings to be conducted during the month of October with written comments due by November 17.  The CTB will consider the selection of an alternative during the January-February time period and the final supplemental environmental impact statement process will begin next Spring followed by a final record of decision by the Federal Highway Administration and the U.S. Army Corp of Engineers.

Ms. Jaeckle asked if information was available on the mitigation of wetlands.

Ms. Deem described the credit purchase process used for wetland mitigation.

Ms. Jaeckle comment on the need for roadway improvement in the Route 460 corridor.

Mr. Morris asked how does the SEIS address the large number of curb cuts along existing Route 460.

Ms. Deem explained the document includes information on the number of Route 460 access points and a range of alternatives for limiting access through regulation. 

An extended period of discussion on the status of the project followed.

Upon a motion by Ms. Jaeckle, seconded by Mr. Skalsky and carried, the meeting was adjourned at approximately 5:40 pm.

Mr. Vinsh commented that the next meeting is scheduled for November 13 and that there would not likely be a December Policy Committee meeting.  The first public meeting for the NEPA study is being scheduled for the second Thursday in December with the time and location to be determined.

 

CPDC