Cap


2015 Minutes - Policy Committee

February 12
March 12
April 9
May 14
June 25
August 13
September 10
November 12


Minutes of the February 12, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Jasmine Gore, Hopewell; Dorothy Jaeckle, Chesterfield; Rob Cary, VDOT; Dironna Belton, PAT; Jerry Skalsky, Prince George; William Chavis, Dinwiddie; John Wood, Colonial Heights; Denny Morris, Crater PDC

Member Absent:  Brian Moore, Petersburg

OTHERS PRESENT:  Mark Riblett, Paul Agnello, VDOT; Christopher Nicholas, Joe Vinsh, Crater PDC

Committee member Jerry Skalsky called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – November 13, 2014
Upon a motion by Mr. Chavis, seconded by Ms. Jaeckle, the minutes of the November 13, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that the first NEPA public meeting was held on December 11, 2014 at Union Train Station in Petersburg and about 20 citizens attended.  An open-house format was used to display aerial photos and information on candidate sites and evaluation measures proposed to be used by the project consultant for evaluation. 

Mr. Vinsh further reported that the Study Working Group has endorsed 5 of the 12 candidate sites for detailed evaluation by the project consultant.   The project consultant has recently begun collecting field data.  The 3 federal agencies involved with the project have reached agreement on the wording of the purpose and need statement. 

A period of discussion followed on existing and forecasted passenger activity at the Ettrick Station.

 

U.S ROUTE 460 CORRIDOR IMPROVEMENT PROJECT
Mr. Vinsh reported that during its January meeting, the Commonwealth Transportation Board received a recommendation for a revised preferred alternative from the Secretary of Transportation to limit improvements to 17 miles within the corridor beginning at the eastern project terminus and extending westward to the Town of Zuni.  No project improvements are now being recommended by the State for any portion of the 55 mile corridor west of Zuni.  The Commonwealth Transportation Board is scheduled to take action on the recommendations during its February meeting.

Mr. Morris commented that existing safety issues and other project purpose and need factors for the western portion of the project corridor are not being addressed by the State with the new preferred alternative.

Mr. Chavis and Mr. Skalsky and Ms. Jaeckle commented on safety issues associated with the existing roadway.

Mr. Vinsh commented that the MPO needs to develop a response to the new State preferred alternative.

Mr. Morris indicated the area may want to offer comment during a future project public meeting regarding the revised preferred alternative.

Mr. Morris also indicated local city managers and county administrators may discuss this item in the near future.

 

STATUS REPORT ON 2014 RSTP PRIORITIZATION ROUND
Mr. Vinsh distributed information showing the result of the 2014 Regional Surface Transportation Program (RSTP) ratings.  A total of 15 candidate projects were rated by MPO Technical Committee voting members. 

Upon a motion by Ms. Jaeckle, seconded by Mr. Chavis and carried, a motion was adopted to endorse the 2014 RSTP prioritization rating results of the 15 candidate projects.

 

STATUS REPORT ON HOUSE BILL 2
Mr. Vinsh commented that a second stakeholder meeting has been scheduled for the Richmond District.  The purpose of the February 24 meeting would be to obtain input on the HB2 process.

Mr. Cary clarified that the HB2 process is continuing to develop and that the focus of the next round of stakeholder meetings would be on the measures how the measures should be weighted in the different regions within the Commonwealth.

Mr. Cary further commented that the HB2 process must work equally well in urban and rural areas and must consider candidate projects from different modes.

A period of discussion followed on the economic development and the land use measures.

 

STATUS REPORT ON HOUSE BILL 1887
Mr. Vinsh made reference to a 2 page VDOT prepared summary of HB1887 provisions.  A period of general discussion followed on how the proposed allocation of available construction funding differs from current allocation procedures.  HB1887 contains provision for 40% in district allocations based on need; 30% statewide allocation based on HB2 prioritization; and, a 30% allocation based on a district-wide locality competitive grant program using HB2 prioritization. 

 

REVIEW OF PROPOSED CMAQ ALLOCATION TRANSFERS
Mr. Agnello made reference to an agenda attachment showing the proposed transfer of $113,019 from the balance entry account to the Rt. 36 & Jefferson Park Road project in Hopewell and the transfer of $100,000 in surplus funds from the Rt. 156 and Laurel Spring Road project in Prince George to the Rt. 1 & Harrowgate Road turn lane project in Chesterfield.   

Mr. Agnello also indicate information on a third transfer need was recently identified to transfer $30,530 from the CMAQ balance entry account to the Rt. 10 & Hummel Ross Road project in Hopewell.

Mr. Vinsh indicated the Technical Committee endorsed transfers #1 & #2 during its February 6 meeting but information on the #3 transfer was not available at that time.

Mr. Vinsh indicated the CPDC staff supports all 3 proposed CMAQ transfers.

Upon a motion by Ms. Jaeckle, seconded by Mr. Chavis and carried, the 3 proposed CMAQ transfers were approved.

 

There being no further business, the meeting was adjourned at approximately 5:15 pm.

 


Minutes of the March 12, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Mark Riblett, (alternate) VDOT; Dironna Belton, PAT; Jerry Skalsky, Prince George; Howard Myers, Petersburg; William Chavis, Dinwiddie; John Wood, Colonial Heights; Denny Morris, Crater PDC

Member Absent:  Jasmine Gore, Hopewell

OTHERS PRESENT:  Jeff Stoke, Prince George; Scott Thorton, Colonial Heights; Paul Agnello, VDOT; Christopher Nicholas, Joe Vinsh, Crater PDC

Committee member Jerry Skalsky called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – February 12, 2015
Upon a motion by Mr. Chavis, seconded by Mr. Morris and carried, the minutes of the February 12, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

U.S ROUTE 460 CORRIDOR IMPROVEMENT PROJECT
Mr. Vinsh reported that during its February 24 meeting, the Crater Planning District Commission directed staff to prepare recommendations regarding a position on the State’s new preferred alternative for the Route 460 Corridor Improvement Project announced earlier this calendar year.

Mr. Vinsh indicated staff efforts are continuing towards requesting the State to develop a plan of action for safety and economic development related improvements for that portion of the 55 mile corridor west of Zuni. Specific questions being focused on include

  1. Identification of potential improvements to the existing roadway that were actually studied during the Supplemental Environmental Impact Study (SEIS) process;
  2. Clarification of the U.S. Corp of Engineers position regarding reasonableness of reconstructing the existing 4 lane facility West of Zuni; and
  3. Identification of potential improvements eligible for statewide HB2 prioritization in the existing roadway West of Zuni.

STATUS REPORT ON HOUSE BILL 2 STATEWIDE PRIORITIZATION PROCEDURE
Mr. Vinsh made reference to materials discussed during the February 24 workshop sponsored by the State on HB2.  The workshop focused on the measures and on factor area weightings.  The State requested MPOs and local governments to provide comments following the workshop. 

Mr. Vinsh then made reference to draft MPO comments reviewed by the Technical Committee on March 6 per the February workshop.

Mr. Chavis commented on the importance of the economic development measure.

Ms. Smith commented that the Richmond Regional Planning District Commission wants the State to broaden the number of categories.

Ms. Belton commented that economic development should be the highest factor for Tri-Cities.

Following a brief period of further discussion, the consensus of the Committee was to proceed with submittal of the draft comments to the State as reviewed by the Technical Committee on March 6.

 

REVIEW OF PROPOSED CONGESTION MITIGATION AND AIR QUALITY (CMAQ) AND REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) ALLOCATIONS FOR THE FY16 – FY21 SIX YEAR IMPROVEMENT PROGRAM UPDATE
Mr. Vinsh provided general comment that 16 RSTP and 21 CMAQ projects are proposed for allocations during the FY16 – FY21 time period.  The Technical Committee reviewed this item during its March 6 meeting and has recommended Policy Committee endorsement. 

Mr. Vinsh further commented that the projects shown in the spreadsheets are the same as reviewed by the Technical Committee but several changes have been made to some projects since the March 6 meeting to better reflect project schedules and just in time use of available funds.  These changes would be reviewed with the Technical Committee in April.

Mr. Agnello provided a PowerPoint summarizing the six year improvement program allocations schedule; CMAQ & RSTP funding levels; and, the CMAQ and RSTP allocation process emphasizing highest priority projects are funded first and funding is made available when needed by project according to priority ratings. 

Mr. Vinsh mentioned that it recommended that CMAQ project #8 at Rt. 1 & Woods Edge Road be merged with the Highway Safety Improvement Program project #18 shown on the CMAQ worksheet.  Both projects are in the same vicinity and the CMAQ contribution to the merged project would be limited to the $627,000 currently allocated. 

Both Mr. Vinsh and Mr. Agnello emphasized the importance of maximizing use of special State grant funds awarded the Crater PDC to assist with Fort Lee expansion regarding projects at Lee Gate & Rt. 36 and on Puddledock Road.  Project allocations need to be entered into the State system before March 27, following MPO – Policy Committee endorsement and Commissioner Cole’s endorsement of the CMAQ allocations.

Mr. Myers asked about the potential for park & ride projects for regional funding.

Mr. Vinsh indicated that park & ride projects are eligible and have been rated by the MPO in the past.

Mr. Agnello commented that a May 5, 2015 public meeting will be conducted by the CTB on transportation funding needs in the Richmond District.  Specific information on this meeting will be available in the near future.

After a brief period of further discussion, Ms. Jaeckle made a motion, seconded by Mr. Myers and carried, the proposed allocations were endorsed, including the merger of the CMAQ and HSIP projects referenced above.

 

REVIEW OF PROPOSED REGIONAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP) ALLOCATION(S) FOR FY16
Mr. Vinsh indicated the MPO has been sub-allocated $152,582 in regional TAP funds and 3 localities have submitted 5 project applications to the State for State TAP funds.  The MPO needs to decide how to allocate the regional TAP funds and the option to carryover FY16 to FY17 is available.

Mr. Vinsh made reference to available information on the 5 candidate projects and further indicated the MPO does not have a rating procedure for candidate TAP projects.  During the past two years the Policy Committee has selected projects for regional funding.  Our only requirement is that in order to be considered for regional funding applicants need to submit applications and that project be vetted by the State as eligible.

Mr. Vinsh indicated that the Technical Committee reviewed this item but did not make any recommendation.  Subsequent to the March 6 Technical Committee meeting both Colonial Heights and Petersburg have committed local funds to fully fund their grant amount(s) if the regional TAP funds are awarded to their projects.

Ms. Belton commented that for RSTP and CMAQ a rating procedure is used as the basis for setting project priorities. 

Ms. Belton suggested that the State rating process for TAP projects should be used as the basis for allocating regional TAP funds.

Mr. Belton made a motion that the Petersburg Fleet Riverfront project by allocated the FY16 regional TAP allocation.  Mr. Myers seconded the motion.  The motion received 2 affirmative votes and 4 negative votes with 2 members abstaining.

A period of discussion followed producing consensus that the MPO needs to develop its own rating process for candidate projects eligible to receive available regional TAP funds.

 
A further discussion followed regarding the content of TAP project applications and the State rating
criteria.

Mr. Vinsh indicated the MPO does not have copies of State TAP grant applications.

Mr. Riblett commented that most important criteria used by the State is that the project meets federal legibility requirements.  The scores of candidate projects are considered by the CTB members but the scores are required to be used to decide how State TAP funds are awarded.

Mr. Wood stated he was not in favor using the State scoring because we need to make our own decisions and projects with prior commitment should receive preference.  Work that can be accomplished within the available funding also needs to be a consideration.  

Mr. Morris commented that the Technical Committee needs to vet the State TAP rating process.

After a brief period of further discussion Mr. Wood made a motion seconded by Ms. Jaeckle and carried, VDOT and CPDC voting members abstaining, that the FY16 regional TAP funds be allocated to the 2 Colonial Heights projects with provision that the City provide additional funding needed to fully fund the grant requests for both Colonial Heights projects.

 

REVIEW OF PROPOSED TRANSIT AMENDMENTS TO THE FY15- FY18
TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Ms. Belton presented information on the need to amend selected capital and operating grant projects for Petersburg Area Transit (PAT) shown in the current TIP and on the need to include recently awarded federal funding to PAT under the Federal Land Access Program (FLAP).

Upon a motion by Ms. Belton, seconded by Ms. Jaeckle and carried, a motion was approved to endorse the TIP amendments.

 

There being no further business, the meeting was adjourned at approximately 5:15 pm.

 


Minutes of the April 9, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Mark Riblett, (alternate) VDOT; Dironna Belton, PAT; Jerry Skalsky, Prince George; Jasmine Gore, Hopewell; William Chavis, Dinwiddie; John Wood, Colonial Heights; Joe Vinsh (alternate), Crater PDC

Member Absent:  Howard Myers, Petersburg; John Wood, Colonial Heights

OTHERS PRESENT:  Johnnie Butler, Hopewell; Paul Agnello, Mark Riblett VDOT; Christopher Nicholas, Crater PDC

Committee member Jerry Skalsky called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – March 12, 2015
Upon a motion by Mr. Chavis, seconded by Ms. Jaeckle and carried, the minutes of the March 12, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

DISCUSSION OF THE MAY 5, 2015 PRESENTATION TO THE COMMONWEALTH TRANSPORTATION BOARD
Mr. Vinsh made reference to the draft presentation attached to the agenda package and indicated the CPDC staff proposes that the same 3 regional priority projects identified during 2014 be identified for the 2015 presentation. 

Mr. Vinsh indicated the Route 460 Corridor Improvement project is in a state of transition at this time.  During its February 18, 2015 meeting the Commonwealth Transportation Board changed its position and has decided to seek improvement for a segment of the 55 mile corridor beginning at the eastern terminus extending 17 miles to the west and not seek improvement west of the Town of Zuni.

Mr. Vinsh further indicated the draft presentation includes general support for Route 460 corridor improvement and for future funding for the passenger station alternative to be selected by the Federal Railroad Administration; and specific support for the three I-95/I-85 Interchange Study recommendations presented by VDOT earlier this calendar year to the Policy Committee.  Mr. Vinsh added that the Petersburg City Council recently took action supporting the concepts of the three recommended interchange improvement phases. 

Ms. Belton indicated Petersburg supports Route 460 improvements that would make the roadway safer.

Mr. Skalsky stated the Prince George Board of Supervisors has not taken a position on the recent decision by the Commonwealth Transportation Board not to support improvement west of Zuni.

Ms. Jaeckle questioned the decision to make improvement east of Zuni and not west of Zuni when safety and traffic needs are similar.

The consensus of the discussion was that MPO comments should continue to focus on safety and economic development needs regarding the Route 460 corridor.

Mr. Cary commented that the purpose of the public hearing also includes opportunity for comment on the HB2 prioritization development.

Mr. Vinsh indicated MPO comments regarding the HB2 development process can be added to the presentation.

 

REVIEW OF DRAFT FY16 UNIFIEID TRANSPORTATION PLANNING WORK PROGRAM (UTPWP)
Mr. Vinsh made reference the draft document and indicated major planning activities for the fiscal year beginning July 1, 2015 include update of the 2040 long range transportation plan, development of an evaluation regional procedure evaluating candidate transportation alternative projects in the Tri-Cities Area; and submittal of candidate transportation improvement project for HB2 prioritization.

Upon a motion by Ms. Jaeckle, seconded by Mr. Chavis and carried, a motion was adopted to approve the draft FY16 UTPWP.

 

REVIEW OF PROPOSED CONGESTION MITIGATION AND AIR QUALITY (CMAQ) ALLOCATION TRANSFER
Mr. Agnello presented information on the need to transfer $359,958 from UPC90367 (Rt. 1 north bound left turn lane project at Woods Edge Road) to UPC 100500 (Rt. 36 intersection improvements at Jefferson Park Road).

Upon a motion by Ms. Jaeckle, seconded by Ms. Belton and carried, a motion was approved for the CMAQ transfer.

 

REVIEW OF PROPOSED AMENDMENTS TO THE FY15- FY18 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) UPC 104661 – PRELIMINARY ENGINEERING –ROUTE 1
ADD TRAFFIC SIGNAL AND TURN LANES TO WOODS EDGE AND HAPPY HILL
INTERSECTIONS
Mr. Vinsh commented that the need to amend the current TIP to add this project is consistent with the action taken during the March meeting to merge the Congestion Mitigation and Air Quality (CMAQ) project and the Highway Safety Improvement Program (HSIP) project in this corridor.

Mr. Agnello provided additional information on preliminary engineering work anticipated for the merged project.

Upon a motion by Ms. Belton, seconded by Mr. Chavis and carried, a motion was approved for the TIP amendment.

 

REVIEW OF FIVE PROPOSED REGIONAL SURFACE TRANSPORTATION PROGRAM
(RSTP) ALLOCATION TRANSFERS
Mr. Agnello made reference to agenda materials and provided additional information regarding RSTP allocation transfers involving the following projects:
1)  Rt. 36 & Puddledock Road;
2)  Cedar Level Road widening;
3) Rt. 600 Roundabout;
4)  Dupuy Avenue widening; and,
5)  Lakeview Avenue widening.

Mr. Butler commented that construction funding for the Cedar Level Road project had recently changed.

Mr. Riblett indicated the funding allocation was changed to match the new construction schedule for this project.

Mr. Cary commented on the overall trend of increased construction cost VDOT is experiencing and that contractors are more selective in the projects they decide to submit bid proposals.

Upon a motion by Mr. Chavis, seconded by Ms. Belton and carried, the proposed allocation transfers were approved.

There being no further business, the meeting was adjourned at approximately 5:15 pm.

 


Minutes of the May 14, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Mark Riblett, (alternate) VDOT; Tracie Douglass-Bryant, (alternate) PAT; Howard Myers, Petersburg; Jerry Skalsky, Prince George; Jasmine Gore, Hopewell; William Chavis, Dinwiddie; John Wood, Colonial Heights; Joe Vinsh (alternate), Crater PDC

OTHERS PRESENT:  Johnnie Butler, Hopewell; William Johnson, Petersburg; Paul Agnello, Ron Svejkovsky, VDOT; Jessie Smith, Chesterfield; Christopher Nicholas, Crater PDC

Committee member Jerry Skalsky called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – April 9, 2015
Upon a motion by Mr. Chavis, seconded by Mr. Myers and carried, the minutes of the April 9, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT ON PASSENGER RAIL NEPA STUDY
Mr. Vinsh reported that the project consultants are conducting detailed evaluations of the Walthall, Branders Bridge, Ettrick and East Collier sites.  The NEPA Study Working Group is continuing to meet.  An economic impact assessment of potential land use impacts of station development is being prepared.  An economic impact assessment is not a NEPA requirement but this provision was added to the project scope of work.     

Mr. Vinsh also indicated the project is on schedule for the draft document to be completed by this August.

 

CONSIDERATION OF I-95/I-85 INTERCHANGE STUDY RECOMMENDATIONS AS A MPO SPONSORED HOUSE BILL TWO CANDIDATE PROJECT FOR PRIORITIZATION
Mr. Vinsh commented that October 1, 2015 is the deadline for the first round of HB2 applications and there is a July requirement to submit a letter of intent. 

Mr. Vinsh further commented that the recently completed study of the I-95/I-85 interchange includes 3 recommendations for improvement for this regional priority project and the Technical Committee has recommended that the Crater PDC staff prepare a HB2 application for this project.

Ms. Jaeckle indicated the importance to identify the individual recommendation for the application.

After a brief period of discussion, Ms. Jaeckle made a motion, seconded by Mr. Chavis and carried, that the Crater PDC staff be directed to prepare materials for a HB2 grant application involving improvement recommendations for the I-95/I-85 interchange as previously endorsed by the City of Petersburg and by the MPO.

Mr. Morris thanked VDOT for the work completed on the study and for helping to shape the recommendations.

 
REVIEW OF PROPOSAL BY THE CITY OF PETERSBURG TO ESTABLISH A NEW
CONGESTION MITIGATION AND AIR QUALITY (CMAQ) SIGNALIZATION PROJECT AT
I-95 EXIT 52 & WASHINGTON STREET
Mr. Vinsh commented that the City of Petersburg has requested special consideration to create a new CMAQ project to signalize the intersection of Washington Street at Exit 52 where the I-95 SB off-ramp approaches Washington Street.   The need for this project was identified to the MPO by the City of Petersburg in January 2015.  The project has not been rated for CMAQ but has been rated for RSTP.  The project is currently programmed to be implemented in FY21 as RSTP project at an estimate cost of $360,000.  The City of Petersburg has also requested that the project be
implemented before FY21.

Mr. Hicks presented information showing the current problem of traffic backing up on the off-ramp before entering Washington Street and explained how the signalizing this location would solve the problem.

Mr. Vinsh commented that the Policy Committee needs to address the questions of what funding source should be used for this project and should the project be scheduled sooner than FY21.  The Technical Committee has recommended that a new CMAQ project be created to signalization this location.

Mr. Vinsh commented this proposal would be the third exception to the prioritization of CMAQ and RSTP projects by the Tri-Cities MPO.  The CPDC staff recommendation is to use FY17 and FY18 RSTP contingency funds if the Policy Committee decides to advance the project sooner than currently scheduled.     

Mr. Riblett commented that VDOT does not object to signalizing the location and that from a process standpoint, the project has already been rated for RSTP.  Using RSTP contingency funds would not impact other projects rated for RSTP funds, would allow the project to start in FY16 and is a better option than using CMAQ funds for a project that has not been rated for CMAQ prioritization.

Mr. Riblett also commented that the current estimate for this project is now $260,000.

A period of discussion followed on why a stacking problem is occurring on the ramp.

Upon a motion by Ms. Tracie Douglass-Bryant, seconded by Mr. Myers and carried, action was taken to use FY17 and FY18 RSTP contingency funds to advance this project.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY15 – FY18 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) FOR UPC 100500 – RT. 36 INTERSECTION  
IMPROVEMENT AT JEFFERSON PARK ROAD
Mr. Vinsh commented that the proposed amendment would update cost estimate entry for this project to $597,324 in the current TIP.

Mr. Butler commented how this improvement would expand the capacity of the existing left turn lane on Rt. 36 to Jefferson Park Road. 

Upon a motion by Ms. Jaeckle, seconded by Ms. Gore and carried, a motion to approve the proposed amendment was passed.

 

STATUS REPORT ON VTRANS 2040
Mr. Vinsh briefly commented on current efforts involving this statewide transportation planning effort and the low level of participation from area local government representatives.

There being no further business, the meeting was adjourned at approximately 5:25 pm.

 


Minutes of the June 25, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

Minutes of the June 25, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Rob Cary VDOT; Dironna Belton, PAT; Howard Myers, Petersburg; Jeff Stoke (alternate), Prince George; Jasmine Gore, Hopewell; William Chavis, Dinwiddie; John Wood, Colonial Heights; Denny Morris, Crater PDC

OTHERS PRESENT:  Johnnie Butler, Hopewell; William Johnson, Petersburg; Mark Riblett, Ron Svejkovsky, VDOT; Joe Vinsh, Christopher Nicholas, Crater PDC

Committee member William Chavis agreed to serve as Chair for the meeting and called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – May 14, 2015
Mr. Vinsh indicated a correction is needed to the minutes to indicate the Walthall Site alternative has been dropped from detailed evaluation rather than the Boulevard Site.

Upon a motion by Ms. Jaeckle, seconded by Mr. Myers and carried, the minutes of the May 14, 2015 meeting were approved as corrected.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT ON PASSENGER RAIL NEPA STUDY
Mr. Vinsh reported that the project consultants are continuing with preparation of the narrative on the detailed evaluations of the Boulevard, Branders Bridge, Ettrick and East Collier sites.  The Phase 2 archeological survey work at the East Collier site produced evidence of a post-Civil War farm building.   Efforts are underway to identify a new Collier station site alternative approximately 1,000 yards south of the current Collier alternative.  After the footprint for the new Collier site is identified, the cultural resources consultant would begin a Phase 1 archeological survey of the new site.   

Mr. Vinsh indicated the finding at the East Collier Site and the identification of another Collier Site for archeological survey would delay the project completion schedule by about 1 - 2 months.  Completion of the NEPA study is now anticipated during the September to October timeframe.

 

STATUS REPORT ON PUDDLEDOCK ROAD IMPROVEMENT PROJECTS
Mr. Vinsh indicated a request for term extension is being prepared for the $1.8M remaining Military Strategic Response Funds (MSRF) for Fort Lee expansion transportation improvement projects.   The request would be made by the Crater PDC to the Secretary of Veterans and Defense Affairs.  Completion of the 3 programmed Puddledock Road improvement projects is not anticipated to be completed within the current term limit of December 31, 2015.  A 3 year term extension will be requested.

REVIEW OF PROPOSED AMENDMENT TO THE FY15 – FY18 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) FOR A SECTION 5310 PROJECT FOR PETERSBURG
AREA TRANSIT (PAT)
Mr. Vinsh made reference to agenda materials showing new PAT project in the amount of $305,000 during FY16 in Section 5310 funds.

Ms. Belton explained how the project would include expansion of PAT’s paratransit services beyond the Tri-Cities Area and provision for mobility manager services.

Upon a motion by Ms. Jaeckle, seconded by Mr. Myers and carried, the amendment to the FY15 – FY18 TIP was approved.

 

STATUS REPORT ON VTRANS 2040 AND HB2
Mr. Cary distributed a handout and provided an overview of the status of both State initiatives.  Following input from various stakeholders, the CTB adopted a policy procedure guide for HB2 prioritization during its June meeting.  Provisions of the prioritization guide include designation of the Tri-Cities MPO as a Category C region with measures for Economic Development, Safety and Accessibility each being weighted 25%; Congestion Mitigation weighted as 15% and Environmental Quality weighted at 10%.

Mr. Cary emphasized that very expensive projects would generally need to show a large amount of benefit in order to receive funding.  VDOT staff will be available to provide local assistance in the development of HB2 applications. Candidate HB2 projects must address a need documented in VTRANS 2040.  HB2 applications would need to be filed electronically beginning August 1, 2015 and be due by September 30, 2015.

Mr. Riblett added that VDOT – Richmond District would be offering HB2 application outreach training sessions beginning July 1, 2015.

ELECTION OF OFFICERS
By consensus, the Committee agreed that Mr. Chavis would serve as Chair and Mr. Wood would serve as Vice-Chair.

There being no further business, the meeting was adjourned at approximately 5:35 pm.

 


Minutes of the August 13, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Rob Cary VDOT; Dironna Belton, PAT; Howard Myers, Petersburg; Jeff Stoke (alternate), Prince George; Jasmine Gore, Hopewell; William Chavis, Dinwiddie; John Wood, Colonial Heights; Denny Morris, Crater PDC

OTHERS PRESENT:  Johnnie Butler, Hopewell; William Johnson, Petersburg; Mark Riblett, Ron Svejkovsky, VDOT; Joe Vinsh, Christopher Nicholas, Crater PDC

Chairman Chavis called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – June 25, 2015

Upon a motion by Ms. Jaeckle, seconded by Mr. Myers and carried, the minutes of the June 25, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT ON PASSENGER RAIL NEPA STUDY
Mr. Vinsh reported that the project consultants are continuing with preparation of the narrative on the detailed evaluations of the Boulevard, Branders Bridge, Ettrick and East Collier sites.  The Phase 2 archeological survey work at the East Collier site produced evidence of a post-Civil War farm building.   Efforts are underway to identify a new Collier station site alternative just south of the current Collier alternative.  After the footprint for the new Collier site is identified, the cultural resources consultant would begin a Phase 1 archeological survey of the new site.   

Mr. Vinsh indicated the finding at the East Collier Site and the identification of another Collier Site for archeological survey would delay the project completion schedule by about 1 - 2 months.  Completion of the NEPA study is now anticipated during the September to October timeframe.

 

UPDATE ON VTRANS2040 AND HB2 ACTIVITIES
Mr. Vinsh and Mr. Riblett commented on the importance of submitting comments to the State  regarding VTANS2040 needs assessments for CoSS, regional network, Urban Area Designation and Safety before the August 17 deadline. 

Mr. Vinsh indicated the Crater PDC staff is preparing to submit 3 HB2 applications for the I-95 & I-85 interchange improvements presented by VDOT representatives earlier during the calendar year.  The Crater PDC staff would be coordinating the application process with Petersburg regarding these applications.

Mr. Riblett stressed that all HB2 project applications must address a transportation needs identified in at least one of the four VTRANS2040 needs assessment or the project application will not be rated.  HB2 applications are due by September 30.

Mr. Riblett also emphasized that resolutions of support for HB2 applications can come after September 30, 2015 but need to be submitted to the State before December 1, 2015.

 

STATUS REPORT ON PUDDLEDOCK ROAD IMPROVEMENT PROJECTS
Mr. Vinsh indicated a request for term extension is being prepared for the $1.8M remaining Military Strategic Response Funds (MSRF) for Fort Lee expansion transportation improvement projects.   The request would be made by the Crater PDC to the Secretary of Veterans and Defense Affairs.  Construction of the 3 programmed Puddledock Road improvement projects is not anticipated to be completed within the current December 31, 2015 term limit applicable to the remaining funds.  A three year term extension will be requested from the State but approval is not certain.

 

REVIEW OF 2013 FEDERAL CERTIFICATION REPORT
Mr. Vinsh distributed copies of the report and indicated conditional federal certification of the
metropolitan transportation planning process in the Tri-Cities has been received pending an update
of the MPO’s Participation Plan.  Federal officials recommended the following: 

  • update of the planning and programming agreements;
  • more MPO involvement with the fiscal constraint determination for the metropolitan TIP;
  • modification of narrative in the annual unified transportation planning work program to provide better linkage between work program planning tasks and the goals and objectives of the long range transportation plan; and,
  • clarification of State voting representation on the MPO – Policy Committee.

 

REVIEW OF TRANSFER REQUESTS INVOLVING PUDDLEDOCK ROAD INTERSECTION
PROJECTS AT RT. 36 AND AT INDUSTRIAL DRIVE IN PETERSBURG AND THE RT. 600
AND RTS. 1/226 INTERSECTION PROJECT IN DINWIDDIE
Mr. Riblett made reference to a handout showing proposed transfer requests for these projects and indicated there is no change in the total amount of funds.  The transfers involved a shift of funds with the two Petersburg projects and shift of funds with the two Dinwiddie projects.

Upon a motion by Ms. Jaeckle, seconded by Mr. Morris and carried, a motion for the transfers was approved.

There being no further business, the meeting was adjourned at approximately 5:10 pm.

 


Minutes of the September 10, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Mark Riblett (alternate, representing the Virginia Secretary of Transportation); Dironna Belton, PAT; Howard Myers, Petersburg; Jerry Skalsky, Prince George; Johnnie Butler (alternate), Hopewell; William Chavis, Dinwiddie; John Wood, Colonial Heights; Denny Morris, Crater PDC

OTHERS PRESENT:  Jeff Stoke, Prince George; Ron Svejkovsky, Jasmine Amanin, VDOT; Joe Vinsh, Christopher Nicholas, Crater PDC

Chairman Chavis called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – August 13, 2015
Upon a motion by Mr. Skalsky, seconded by Mr. Morris and carried, the minutes of the August 13, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT ON PASSENGER RAIL NEPA STUDY
Mr. Vinsh reviewed recent information received by the NEPA Study Working Group from project consultants showing remaining steps before the Federal Railroad Administration selects one of the 4 remaining candidate sites for a future station location. 

Mr. Vinsh indicated a public workshop has been scheduled for September 16 from 5 to 7 pm at Ettrick Elementary School.  The purpose of workshop will be to provide summary information to citizens on the status of the NEPA study and summary findings from the environmental assessment and the transit oriented development/economic analysis that has been prepared for each of the remaining 4 alternative sites.  The project consultants believe that each of the 4 sites can be used for construction of a passenger station; however, concurrence from the State Department of Historic Resources has not yet been received on the draft environmental assessment.

Mr. Vinsh further indicated that during the month of October Study Working Group members will be involved in rating the candidate sites in order to send a recommended site to the Federal Railroad Administration for selection.  The Study Working Group members are scheduled to receive summary comments from a citizen survey from the September public workshop and the recommendations from the project consultant prior to beginning the rating process. 

Ms. Belton commented that a new passenger station will benefit the entire area and there is a serious need to move the project forward.  Area localities need to decide if they support the project regardless of where it is located. 

 
UPDATE ON VTRANS2040 AND HB2 ACTIVITIES
Mr. Vinsh stated the Crater PDC staff is coordinating with the City of Petersburg and VDOT regarding the preparation of 3 HB2 grant applications under the Statewide High Priority Program regarding I-95/I-85 interchange improvements presented by VDOT earlier this calendar year.

Mr. Vinsh further stated there was a need for Policy Committee action to amend the 2035 Tri-Cities Transportation Plan to show the I-85 NB to I-95 SB as the #1 priority; the I-95 NB @ South Crater Road project as the #2 priority; and, the I-95 NB to I-85 SB Flyover Ramp as the #3 priority.  Priority projects #1 & #2 can be shown as financially constrained in the 2035 plan but the #3 priority project needs to be shown as a vision project because interstate revenue forecasts provided by the State for the 2035 plan update are insufficient. 

Upon a motion by Ms. Belton, seconded by Ms. Jaeckle and carried, a motion was approved to amend the 2035 Tri-Cities Transportation Plan to show projects #1 and #2 as financially constrained.

Mr. Vinsh also indicated the Crater PDC staff provided comments regarding the VTrans2040 needs assessments for Corridors of Statewide Significant and the Tri-Cities Region Needs Assessment.  However, it was uncertain if Crater PDC comments will be included in the final version of these documents or if the completed versions would be available before the HB2 application due date.  The need for transportation improvements must be identified in a VTrans2040 needs assessment in order for the State to consider an HB2 project application.

Mr. Riblett commented that Prince George County is coordinating with VDOT regarding the preparation of a HB2 application for improvements in the Rt. 460 & Rt. 630 (Rives/Bull Hill) vicinity under the district construction program.

 
RATING PROCEDURE FOR SELECTING REGIONAL TRANSPORTATION ALTERNATIVES PROJECTS
Mr. Vinsh indicated the Policy Committee had directed the Technical Committee to recommend a formal procedure for rating candidate projects for regional transportation alternative funds sub-allocated to the Tri-Cities MPO.  Information attached to the agenda packet includes a recommended procedure where applicants for regional TAP funds would provide the MPO an electronic copy of their State TAP applications for rating by Technical Committee voting members.  The factors proposed to be used for the rating include following:

  • Clarity and Completeness
  • Problem Solving
  • Safety
  • Readiness for Implementation
  • Ability to Administer
  • How well does the application provide information showing how all phases of the project (PE, RW & CN) will be funded?
  • Plus, use of the percentile rank of the State TAP score to assign 0 to 4 additional points to each candidate project.

The results of the ratings would be presented to the Policy Committee for review and project selection.

Upon a motion by Ms. Jaeckle, seconded by Mr. Skalsky and carried, the Policy Committee endorsed a procedure for selecting projects for regional Transportation Alternatives Program funding.

 

2015 TRI-CITIES PARTICIPATION PLAN UPDATE
Mr. Nicholas made reference an agenda attachment containing an update to the Tri-Cities MPO Participation Plan.  As a follow-up to a correction item from the 2013 MPO federal certification review, the existing participation plan needed to be updated to reflect current practices, especially social media methods for public outreach with regard to the metropolitan transportation planning process. 

After a brief period of discussion, the document update was accepted by consensus.

 

REVIEW OF AVAILABLE INFORMATION ON POTENTIAL RSTP BONUS OBLIGATION FUNDS
Mr. Riblett reported that the amount of bonus obligation funds previously anticipated has been reduced significantly and no RSTP bonus obligation funds were available to the Tri-Cities MPO at this time. 

 

REVIEW OF PROPOSED FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENT
As an “Other Business” item, Mr. Svejkovsky indicated there was a need to amend the current TIP to move the Petersburg Trolley project from the transit section to the highway section of the document and identify the trolley project with a UPC because the grant project was being administered at the State level by VDOT rather than DRPT.

Upon a motion by Ms. Jaeckle, seconded by Mr. Skalsky and carried, a motion was approved for the amendment.

There being no further business, the meeting was adjourned at approximately 5:10 pm.

 


Minutes of the November 12, 2015 Tri-Cities Area Metropolitan Planning Organization – Policy Committee meeting held 4:30 p.m. in the Petersburg Multi-Modal Station located 100 West Washington Street in Petersburg, Virginia.

MEMBERS PRESENT:  Dorothy Jaeckle, Chesterfield; Rob Cary, (Representing the Virginia Secretary of Transportation); Dironna Belton, PAT; Howard Myers, Petersburg; Jerry Skalsky, Prince George; Johnnie Butler (alternate), Hopewell; William Chavis, Dinwiddie; Denny Morris, Crater PDC

MEMBERS ABSENT: Jerry Skalsky, Prince George; Howard Myers, Petersburg; John Wood, Colonial Heights

OTHERS PRESENT:   Jasmine Amanin, Ron Svejkovsky VDOT; Joe Vinsh, Christopher Nicholas, Crater PDC

Chairman Chavis called the meeting to order at 4:30 p.m.

APPROVAL OF THE MINUTES – September 10, 2015.
Upon a motion by Ms. Jaeckle, seconded by Mr. Morris and carried, the minutes of the September 10, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD
No comment

STATUS REPORT ON PASSENGER RAIL NEPA STUDY
Mr. Vinsh briefly commented that the Crater PDC, as the project sponsor, has requested each of the local governments and voting agencies participating in the NEPA study to provide a resolution or letter by November 30 indicating a first, second and third preference for the station alternatives.


UPDATE ON VTRANS2040 AND HB2 ACTIVITIES
Mr. Vinsh commented that the 3 projects supported by the MPO related to improvements at the I-95 & I-85 interchange were submitted to the State for consideration under the Statewide Priority Program. 

Mr. Riblett commented that by the end of November a list of all projects submitted should be available for review.  Some projects are being screened out because of insufficient information.  The public meeting scheduled for November 30 will provide an opportunity for feedback from project applicants from the Richmond District on the HB2 grant application process.

 

REVIEW OF INFORATION ON CLOSEOUT OF THE REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) PROJECT FOR PETERSBURG STATION
Mr. Svejkovsky stated that VDOT is proposing to close out this project with the transfer of $114 in RSTP funds from the RSTP project at Rt. 36 at Temple & Lee (UPC 75238) to the Petersburg Multimodal Station project (UPC 76618).

Upon a motion by Ms. Belton, seconded by Ms. Jaeckle and carried, action was taken to approve the transfer.

 

RATING PROCEDURE FOR SELECTING REGIONAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP) PROJECTS
Mr. Vinsh stated 4 State TAP project applications have been submitted to the VDOT – Local Assistance Division for consideration.  Next February, VDOT will provide MPO – Technical Committee voting members with access to a website for viewing these 4 State applications for the purpose of rating for regional TAP funds to be allocated by the MPO. 

Mr. Vinsh emphasized the importance that each voting member participating in any MPO rating procedure (CMAQ, RSTP, TAP) to rate all projects and not just some projects.  Projects not rated receive a score of zero and this would have a significant influence on the outcome of the overall rating results.
 

REVIEW OF INFORMATION REGARDING THE VDOT – RICHMOND DISTRICT PUBLIC MEETING SCHEDULED FOR NOVEMBER 30, 2015 ON THE NEXT SIX YEAR IMPROVEMENT PROGRAM UPDATE (SYIP)
Mr. Riblett made reference to the meeting announcement information attached to the agenda packet and indicated the session would be held in the Eastern Henrico Recreation Center located 1440 North Laburnum Avenue.  Beginning at 4:30 in the afternoon, an “Open House” will be held for attendees to provide comments on projects submitted and on the HB2 application process.   This session will be followed with “Town Hall” opportunity for the public and transportation stakeholders to engage with Secretary Layne.

Mr. Cary added that Commonwealth Transportation Board members are not bound by HB2 project scores in their project selection responsibilities as the six year improvement program update is developed.

Ms. Jaeckle commented that Chesterfield has prioritized projects that can readily be moved forward.

Mr. Butler stated smaller communities may be at a disadvantage with the process, especially with new projects that have no previous allocations.  Smaller communities generally have fewer staff resources and may not have the in-house expertise to develop information needed to support a successful HB2 application.

Mr. Cary acknowledged that the 6 weeks provided was a short time to prepare the applications for the first HB2 application round.  However, VDOT staff is available to start project scoping for the next HB2 application round. 

Mr. Cary emphasized that there should be no need for a locality to retain consultant services to prepare a HB2 application. 

Mr. Riblett indicated that the Richmond District is already working with some localities for next year’s HB2 grant cycle.

Mr. Butler commented that HB2 is a new process that works better with older projects.

Mr. Morris indicated some frustration with the review process used for the VTRANS 2025 needs assessments, particularly the regional network needs assessment.  Verbal and written comments provided were not reflected in a revised draft needs assessment available prior to the time the HB2 grant applications were due.

Mr. Morris asked if the State has decided whether or not the HB2 application process will be conducted each year.

Mr. Cary indicated there is a recommendation from the Secretary’s office that the HB2 process be conducted every other year.

 

STATUS REPORT ON VIRGINIA NATIONAL DEFENSE INDUSTRIAL AUTHORITY FUNDS
Mr. Vinsh briefly commented that no decision has been received from the State regarding the request submitted last July by the Crater PDC to extend the current term limit for the $1.8m remaining VNDIA funds until December 2018.  The current term expires at the end of December 2015. 

 
There being no further business, the meeting was adjourned at approximately 5:10 pm.

 

CPDC