Cap


2009 Minutes - Technical Committee

January 7
February 6
March 6
April 3
May 1
May 22
June 5
August 7
September 4
October 2


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on January 7, 2009 at 10:15 a.m.

Members Present: Amy Inman, VDR&PT; Barbara Smith, Chesterfield; Mark Bassett, Dinwiddie; March Altman, Hopewell; Sharon Williams, Prince George; Mark Riblett, VDOT; George Schanzenbacher, City of Colonial Heights; Joyce Goode, PAT; Joe Vinsh, CPDC.

Members Absent: Mike Briddell, Petersburg;

Others Present: Tammy Davis, FHWA; Jason Gray, Fort Lee; Joe Swartz, VDR&PT; Dan Grinnell; Ron Svejkovsky, Jenny Salyers, Lamont Benjamin, Jim Ponticello, VDOT;

Chairman Altman called the meeting to order.

APPROVAL OF THE MINUTES – December 5, 2008

Upon a motion by Ms. Smith, seconded by Mr. Schzenbacher and carried, the minutes of the December 5, 2008 meeting were approved.

CITIZEN INFORMATION PERIOD

No comment


DISCUSSION OF PROPOSED PROCESS AND SCOPE OF SERVICES FOR THE 2009 TRANSIT DEVELOPMENT PLAN UPDATE
Mr. Vinsh indicated the FY09 $70,000 Section 5304 grant approved for use by the CPDC from VDR&PT for the TDP update expires in September 30, 2010. State TDP requirements are required to be included in an approved TDP by December 1, 2011.

Mr. Vinsh indicated ample time should be available to complete this project; however, funding could be a problem with the expanded project scope and no change in project funding.

Ms. Inman indicated Section 5303 funds received by the Crater Planning District Commission for metropolitan transportation planning could also be used to supplement the Section 5304 grant.

Mr. Vinsh reviewed a proposed process to retain consultant services for the 2009 TDP update. The process included advertising the project in the Richmond newspaper and placing the ad on the MPO webpage along with sending the ad to several consulting firms as Part 1.

Ms. Inman indicated it was important not to rely on the newspaper ad and stress the need to send the ad to a number of consulting firms.

Mr. Vinsh indicated the ad or Part 1 would include information on how to obtain information on Part II which explains project objectives and the process to be used for procuring project consultant services and the VDR&PT TDP required elements.

Ms. Inman emphasized a need to specify exactly what the OD survey was to entail and to avoid duplicate requirements.

It was the consensus of the committee that the proposed process be adopted and a project Task Force was established to refine the consultant selection process to include Mr. Briddell, Ms. Inman, Mr. Altman, Mr. Schanzenbacher and Mr. Vinsh.


REVIEW OF 2006 TRANSIT DEVELOPMENT PROGRAM PLAN UPDATE
Mr. Vinsh summarized the route assessment and evaluation of 2 proposed route changes completed by the project consultant for this project funded by VDR&PT for PAT.

Mr. Vinsh requested authorization from the MPO - Technical Committee to advertise the document for public comment.

After a brief period of discussion, Mr. Schzenbacher made a motion, seconded by Ms. Smith that the CPDC staff be authorized to advertise the document for public comment.


REVIEW OF PROPOSED AMENDMENT TO THE ROUTE 460 PPTA PROJECT (UPC84272)
Mr. Svejkovsky indicated a need to process an amendment for UPC 84272 (Route 460 improvements) to continue VDOT management work with the Public/Private Partnership Transportation Act (PPTA) project with the solicitation for detailed project proposals from the competing vendors.

Mr. Svejkovsky further indicated the request for detailed project proposal was sent by VDOT on December 31, 2008 with a target of date of August 14 for reviewing the proposals and developing a comprehensive project agreement by December 30, 2009.

Upon a motion by Ms. Smith, seconded by Mr. Schzenbacher and carried, a motion was adopted to recommend MPO - Policy Committee adoption of the amendment.


REVIEW OF PROPOSED AMENDMENT TO THE FY09 – FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) REGARDING THE JEFFERSON PARK ROAD SIDEWALK PROJECT (UPC 90371)

Mr. Svejkovsky indicated a need to begin PE work on this project.

Upon a motion by Ms. Smith, seconded by Mr. Schanzenbacher and carried, a motion was adopted to recommend MPO – Policy Committee adoption of the amendment.


REVIEW OF PROPOSED REDUCTIONS IN PRIMARY AND INTERSTATE FUNDING FOR PROJECTS LOCATED IN THE TRI-CITIES MPO STUDY AREA
Mr. Vinsh made reference to information from VDOT on proposed revisions to the current Six-Year Improvement Program that would reduce State funding for several Fort Lee related projects. An updated profile of Fort Lee expansion transportation projects was distributed showing updated cost estimates, proposed State funding reductions and unfunded balances for several of the 6 active Fort Lee expansion transportation projects.

Mr. Vinsh also mentioned the Commonwealth Transportation Board would be conducting a public hearing on January 12 and that Mayor Mickens had agreed to make a presentation on behalf of the MPO requesting the proposed State funding reductions be reinstated.

Mr. Svejkovsky stated VDOT has recommended Fort Lee expansion projects be considered in the proposed federal stimulus plan.

There being no further business, the meeting was adjourned at approximately 11:15 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on February 6, 2009 at 10:15 a.m.

Members Present: Amy Inman, VDR&PT; Barbara Smith, Chesterfield; Mark Bassett, Dinwiddie; Sharon Williams, Prince George; Mark Riblett, VDOT; George Schanzenbacher, City of Colonial Heights; Joyce Goode, PAT; Joe Vinsh, CPDC.

Members Absent: Mike Briddell, Petersburg; March Altman, Hopewell

Others Present: Tammye Davis, FHWA; Jason Gray, Andrew Duggan Fort Lee; Von Tisdale, Dan Grinnell; Ron Svejkovsky, Jenny Salyers, Sherry Eagle, Walter Johnson, VDOT

Vice-Chairman Schzenbacher called the meeting to order at approximately 10:20 a.m.

APPROVAL OF THE MINUTES – January 7, 2009

Upon a motion by Ms. Smith, seconded by Mr. Vinsh and carried, the minutes of the January 7, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

No comment


REPORT ON THE STATUS OF THE 2006 TRANSIT DEVELOPMENT PLAN (TDP)
Mr. Vinsh reported the Policy Committee had authorized CPDC staff to advertise the draft document for public review. Hardcopies of the document has been sent to the 11 public libraries in the Tri-Cities. The document has been made available for review in electronic format on the MPO’s webpage. A 30-day review period beginning January 30, 2009 has been advertised in 3 local newspapers.

Mr. Vinsh also stated any comment received would be reported during the March MPO meetings prior to consideration of action on this planning document.

REVIEW OF PROPOSED AMENDMENT TO THE FY09 – FY12 TIP FOR UPC 90018 (Cedar Level Road)

Ms. Eagle indicated a need to defer this item until next month as VDOT is working with the City of Hopewell to split this project as funding is an issue.

Mr. Vinsh asked how is the project being split?

Ms. Eagle stated the PE and RW portions will be funded under UPC 90018. The utilities portion of the project will be split and the construction portion of the revised project scope will be included under a new UPC number for the TIP amendment.


REVIEW OF PROPOSED AMENDMENTS TO THE FY 2008 AND FY 2004 SECTION 5303 PLANNING GRANTS RECEIVED BY THE CPDC
Mr. Vinsh stated the CPDC staff is requesting amendments to 2 existing Section 5303 planning grants. The proposed changes are as follows and reflect current planning priorities:
• Under FY 2008, transfer $11,897.53 from Activity 3.2 (High-Speed Rail) to Activity 3.1 (Congestion Management)
• Under FY 2008, transfer $8,149.73 from Activity 3.4 (Human Service Agency Transportation Coordination) to Activity 3.0 (Short Range Transit Planning)
• Under FY 2004, transfer $4,722 from Activity 2.2 (Environmental Justice)to Activity 3.0 (Short Range Transit Planning)

Upon a motion by Ms. Smith, seconded by Mr. Svejkovsky and carried, the MPO – Technical Committee recommended MPO – Policy Committee endorsement of the proposed amendments.


REVIEW OF PROPOSED AMENDMENT TO THE FY09 – FY12 TRANSPORATION IMPROVEMENT PROGRAM (TIP) REGARDING UPC 87618
Mr. Vinsh asked if federal funds being proposed for this bridge project at the end of Hayden Street on the VSU campus could be used for the split intersection project at Fort Lee.

Mr. Svejkovsky indicated these funds were restricted to bridge projects and that this item needed to be deferred until the Central Office develops TIP amendment information.

After a brief period of further discussion, this item was deferred until the March meeting.


REVIEW OF STATUS OF ACTIVE CMAQ AND RSTP PROJECTS
Mr. Vinsh indicated there was a need to review active projects to prepare for future allocations to existing and new projects.

The following CMAQ project level summary information was mentioned during the meeting.

Rt. 10 & Hummel Ross Road (UPC12955)
This project has encountered new environmental issues and additional funds would be needed to complete a revised project scope. The City of Hopewell will need to decide on the current feasibility of this project.

Ozone Alert Program (UPCT204)
Richmond Ridefinders expect to continue this annual program of advising participating major employers of bad ozone days and encouraging ridesharing.

Oaklawn Boulevard & Jefferson Park Road (UPC19003)
This VDOT administered intersection project is currently funded with CMAQ and is also being included on the State stimulus package list and will likely be constructed along with the Rt. 36 corridor projects. (It was indicated that a special meeting will be called to discuss the federal stimulus package after specifics of the program are known).

Rt. 36 Corridor Signal Computer System (UPC57963)
VDOT indicated this project is going to ad in July 2009 because it has the capability of improve traffic flow now. Traffic control boxes can be moved at the time of the Oaklawn widening project, if necessary.

Rt. 1 Boulevard – Sherwood to Temple Signal Coordination (UPC77600)
The estimates for this project are still good and the City of Colonial Heights is administering this on-schedule project.

Downtown Petersburg Traffic Signal Optimization (UPC77537)
PE has not started for this project and project scoping has not started. It is not likely the October 2009 ad date will not be met so the ad date has been extended to September 2010.

2,100’ Sidewalk Redwood Lane to Jefferson Park Rd. (UPC80457)
This project has been awarded.

800’ Sidewalk on Jefferson Park Fr: Oaklawn to Owens Way UPC(UPC90371)
Current funding is adequate and PE authorization is currently pending action by the VDOT CFO.

Construct Left Turn Lane NB on Rt. 630 onto Rt. 460 for WB Traffic (UPC82849)
This project is on hold pending the outcome of the Rt. 460 PPTA process.

Rt. 1 Boulevard – Windsor to Pickwick (UPC9374)
This project is moving forward. The ad date for this project is being combined with adjacent projects UPC3945 and UPC5234.

Add Right Turn Lane NB onto Rt. 1 & Modify Signal (T6561)
VDOT indicated the current cost estimate for this CMAQ project is being developed.

The following CMAQ project level summary information was mentioned during the meeting.

I-95 & Temple Avenue (UPC72469)
This project has been completed.

MPO Supplemental Funding (UPC72904)
This project is continuing to fund a portion of MPO planning activities.

Rt.1 & Rt.226 (UPC73268)
CPDC staff indicated the cost estimate for this project has increased to $4,433,000. VDOT indicated the project will need to taken back to scoping because of the decision to reconstruct a nearby intersection in a T configuration. Plans for both intersection projects need to be coordinated.

PAT Multi-Modal Center (UPC76618)
Construction of this transit facility is scheduled to be complete in June 2009.

Hickory Hill Road (UPC84728)
This project is currently fully funded and has been advertised by VDOT on schedule. No request for public hearing was requested. Therefore, the next step is approval of project design which takes about 30 days before the right-of-way phase can begin.

Oaklawn Boulevard & Jefferson Park Road (UPC19003)
The status of this project was reviewed under the CMAQ projects. This project has both CMAQ and RSTP funding.

Rt.36 & Rt.144 Split Intersection (UPC87464)
The status of this BRAC transportation project has been reviewed previously.

Rt. 36 Eastbound Lane (UPC89720)
The status of this BRAC transportation project has been reviewed previously.

COMMENT ON REDUCTION IN AVAILABLE FY10 RSTP FUNDS FOR PROJECT ALLOCATION AND ADJUSTMENT MADE 01/30/09 FOR UPC73268 (Rt.1 & Rt.226 Intersection Reconstruction)
Mr. Vinsh indicated an administrative adjustment by CPDC staff had been recently made at the request of VDOT for this project in order to avoid a negative project fund balance in the revised Six Year Improvement Program. The adjustment involved allocating all previous MPO unallocated RSTP funds, plus some FY11 RSTP funds, to cover the decline in FY10 federal RSTP revenue forecast and some cost increase for UPC73268.

Mr. Vinsh indicated that the expectation was the updated cost estimates would be provided for Tri-Cities CMAQ and RSTP projects prior to the March meeting. The updated information would be reviewed and allocation considered for existing or next priority projects. Mr. Vinsh also distributed a handout from VDOT on updated CMAQ and RSTP revenue forecasts for FY09 thru FY14.


REVIEW OF TRANSPORTATION INFORMATION RELATING TO THE PENDING FEDERAL ECONOMIC STIMULUS PACKAGE
Mr. Vinsh distributed summary information prepared by the House Appropriations staff of the Virginia General Assembly dated January 30, 2009. The handout included a comparison of House and Senate version funding levels for various areas. The handout included limited specific information.

Ms. Davis commented that FHWA is encouraging MPOs to prepare project lists for stimulus funding consideration and indicated there will be an urgency to spend the funds once the bill is approved.

Ms. Davis indicated VDOT has not shared its stimulus package project list with FHWA. Some states are not sharing their lists. FHWA wants MPOs and local governments to produce their own lists covering a variety of project types not constrained by cost. There should be a good mix of safety and capacity oriented either shovel-ready projects or projects that can be advanced quickly.

Ms. Davis further indicated more specifics will be forthcoming on program requirements and definitions on such items as the difference between obligate and award. Federal environmental and planning requirements must be met by all stimulus funded projects. The State will need to account for all funds expended and jobs created under this program.

Mr. Vinsh indicated last November just prior to the State reductions in SYIP, VDOT requested the MPO to develop a list of priority projects. The MPO submitted a list of 5 projects to VDOT.

Ms. Davis indicated this list should be longer.

Mr. Vinsh asked how many shovel-ready projects do we have?

Ms. Salyers indicated shovel ready means 30% plans for design/build projects.

Mr. Svejkovsky commented the difference between advertising and obligation is not clear.

Ms. Salyers indicated her understanding is that for the Fort Lee projects, as soon as the RFPs are completed, the projects are considered awarded and the funds are obligated 100% for the design build.

Ms. Davis added that the FHWA website contains current information on the economic recovery bill.

There being no further business, the meeting was adjourned at approximately 11:15 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on March 6, 2009 at 10:15 a.m.

Members Present: Joe Swartz, VDR&PT; Barbara Smith, Chesterfield; Mark Bassett, Dinwiddie; March Altman, Hopewell; Sharon Williams, Prince George; Mark Riblett, VDOT; George Schanzenbacher, City of Colonial Heights; Joyce Goode, PAT; Joe Vinsh, CPDC

Others Present: Tammye Davis, FHWA; Andrew Duggan, Fort Lee; Von Tisdale, Ridefinders; Chuck Henley, Colonial Heights; Dan Grinnell; Ron Svejkovsky, Jenny Salyers, Sherry Eagle, Mary LaPena, Lamont Benjamin, Walter Johnson, VDOT.

Chairman Altman called the meeting to order at approximately 10:20 a.m.

APPROVAL OF THE MINUTES – February 6, 2009

Upon a motion by Ms. Smith, seconded by Mr. Schanzenbacher and carried, the minutes of the February 6, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

No comment


REVIEW OF PROPOSED AMENDMENT TO THE FY09–FY12 TIP REGARDING CEDAR LEVEL ROAD (UPC90018)
Mr. Svejkovsky stated the City of Hopewell and the Local Assistance Division of VDOT have working to separate the Cedar Level project into 2 parts. The amendment will allow PE funds to be spent on the 1st part of the project from Sherwood to Miles.

Mr. Briddell asked what would the project do?

Mr. Altman stated additional right of way would be used to add 2 traffic lanes, add turning lanes and improve safety conditions.

Upon a motion by Mr. Briddell, seconded by Ms. Smith and carried, a motion was approved to recommend Policy Committee endorsement of this amendment.


REVIEW OF PROPOSED AMENDMENT TO THE FY09-FY12 TIP REGARDING VSU BRIDGE PROJECT AT HAYDEN STREET
Mr. Vinsh indicated this project involves the demolition of a deficient bridge on the VSU campus and preparation of the site for a parking lot.

Mr. Svejkovsky commented the total cost for this grouped bridge project would be $800,000.

Upon a motion by Mr. Briddell, seconded by Ms. Smith and carried, a motion was approved to recommend Policy Committee action on this item.


2006 TRANSIT DEVELOPMENT PLAN (TDP)
Mr. Vinsh reported the draft document had been advertised for public review and no comments had been received.

Mr. Vinsh indicated a recommendation on this item is requested.

Upon a motion by Mr. Briddell, seconded by Ms. Smith and carried, a motion to recommend Policy Committee acceptance of the document was approved.


REVIEW OF INFORMATION RELATED TO THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA)
Mr. Vinsh reviewed an attachment to the agenda packet from FHWA regarding ARRA guidance.

Mr. Vinsh indicated 2 important items still unknown at this time is how the State will allocate its ARRA funds to specific projects and how the $24.1m in ARRA funds designated for the Richmond, VA Urbanized Area will be divided between the Richmond MPO and the Tri-Cities MPO. Mr. Vinsh further indicated this was a VDOT decision but no official word has been received.

Mr. Vinsh also indicated $13.8 is available to the Richmond VA Urbanized Area for transit capital improvements.

Mr. Briddell stated the current “Split Letter” for federal transit funds calls for 90% for GRTC and 10% for PAT.

Mr. Briddell also stated PAT would be interested in pursuing ARRA funding for equipment.

Mr. Vinsh indicated FTA is requiring 50% of ARRA funds be obligated within 180 days and the remainder obligated within 365 days.

As requested by the MPO Policy Committee, Ms. Salyers reviewed design/build and design/bid/build options developed by VDOT for the existing and an expanded scope for Hickory Hill Road.

Mr. Vinsh stated FHWA ARRA guidance requires the MPO to obligate its ARRA funds within 365 days of March 3, 2009 and expend funds within 3 years of this date.

Mr. Vinsh further stated the MPO list of 13 candidate ARRA projects had been entered on Governor Kaine’s ARRA website.

Mr. Riblett commented that there will likely be a need to respond quickly to TIP amendments in the near future because of numerous State and federal funding changes that are expect to be needed in the near future.

Mr. Riblett stated the Technical Committee may want to consider recommending to the Policy Committee that it be authorized to act on TIP amendments related to ARRA.

Upon a motion by Ms. Smith, seconded by Mr. Briddell and carried, a motion was approved to recommend to the Policy Committee that the Technical Committee be authorized to act on ARRA related TIP amendments.

Mr. Vinsh stated the MPO received a letter from the House Transportation and Infrastructure Committee regarding a requirement for the MPO to report by April 4, 2009 on ARRA funds obligated.

Mr. Vinsh further stated the MPO would be relying on VDOT for help with required federal ARRA reporting.


REVIEW OF UPDATED COST INFORMATION FOR CMAQ AND RSTP PROJECTS
Ms. Lapena and Mr. Svejkovsky distributed handouts and reviewed updated project cost information for active projects.

After a period of discussion it was the consensus of the committee that a new list of candidate CMAQ and RSTP projects would be submitted to the MPO Secretary and the projects would be ranked using the established criteria and then compared with the scores from the previously ranked but unfunded projects.

REVIEW OF VDOT ASSESSMENT FOR THE CONCEPT OF CONSTRUCTION OF A NORTHBOUND MERGE LANE FROM THE INDUSTRIAL PARK IN PRINCE GEORGE COUNTY ONTO I-295
Mr. Riblett provided background information on a previous request by Prince George County for direct access from the industrial park to I-295.

Mr. Riblett also reviewed summary findings of a VDOT assessment of this concept, as attached to the agenda packet, indicating access from the park onto I-295 northbound was not possible because of FHWA regulations and safety requirements. Mr. Riblett added that there was some possibility for a study of modifying the existing interchange and constructing a collector/distributor (CD) road that would parallel I-295 to the industrial park and allow traffic to merge onto the CD road before merging onto I-295.

Ms. Smith asked if the traffic model could be used to evaluate this need.

Mr. Riblett stated FHWA looks at interstate new access differently than modifying an existing interchange. New interchanges would need to have provision for movement in all directions.

Ms. Williams stated the proposal was a matter of safety and efficiency for the County’s existing industrial partners. The Rolls Royce development has added 1,500 acres in development potential to this industrial area. All truck traffic currently goes through a residential neighborhood. The County sees the addition of a northbound merge lane as
a logical improvement and would like this project placed in the MPO’s long range transportation plan.

Mr. Svejkovsky indicated the planned southern entrance to the park from Rt. 460 also needs to be a consideration in determining the need for this project.

Mr. Benjamin stated this project is in design and would likely start construction during the summer of 2009.

After a period of further discussion, Ms. Smith made a motion, seconded by Mr. Bassett and carried, that Prince George should pursue funding for a study of the project.

Mr. Riblett indicated VDOT would offer to meet with the County and the project consultant to review previous work completed and a scope of work for the CD road concept study.

There being no further business, the meeting was adjourned at approximately 11:50 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on April 3, 2009 at 10:15 a.m.

Members Present: Barbara Smith, Chesterfield; Mark Bassett, Dinwiddie; March Altman, Hopewell; Mike Briddell, Petersburg; Mark Riblett, VDOT; George Schanzenbacher, City of Colonial Heights; Joyce Goode, PAT; Joe Vinsh, CPDC

Members Absent: Joe Swartz, VDR&PT; Sharon Williams, Prince George

Others Present: Andrew Duggan, Fort Lee; Chuck Henley, Colonial Heights; Dan Grinnell; Ron Svejkovsky, Sherry Eagle, Walter Johnson, VDOT.

Chairman Altman called the meeting to order at approximately 10:20 a.m.

APPROVAL OF THE MINUTES – March 6, 2009

Upon a motion by Ms. Smith, seconded by Mr. Bassett, the minutes of the March, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

No comment


REVIEW OF INFORMATION ON THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA)

Mr. Vinsh indicated the State has sub-allocated federal ARRA (stimulus) funds for the Richmond Urbanized Area. The Tri-Cities MPO portion is $3,252,112 and the MPO has until March 2, 2010 to obligate these funds and 3 years to expend these funds on eligible project(s).

Mr. Vinsh indicated the MPO will need have a documented ARRA project selection process separate from the RSTP selection process. A list of 15 potential projects has been entered onto the Governor’s ARRA website by the MPO.

The criteria for ARRA projects include priority for projects that can be completed by February 2012, are in economically distressed areas, is RSTP eligible and can fund projects or project phases while not commingled with non-ARRA funds.

Mr. Svejkovsky summarized information provided by a VDOT teleconference earlier in the week on the administration of ARRA funds in Virginia.

Mr. Svejkovsky stated ARRA project reporting will include the number of jobs created and amount of payroll by project or by project phase. Specific language will be used in ARRA contracts requiring contractors to report this additional information. VDOT has agreed to provide monthly reporting for MPO ARRA projects as part of its project management role.

Mr. Vinsh stated the main piece of information needed was the State ARRA project allocations. Indications are that Fort Lee expansion projects on Route 36 are a high State ARRA priority for project obligation within the 120 day window for 50% of State transportation ARRA funds.

Mr. Vinsh indicated VDOT had recently released allocation information on paving and bridge projects selected by the State for 50% or 120 day window. One paving project on Rt. 460 in Dinwiddie County is on the paving list but no bridge projects are listed for Tri-Cities.

Mr. Henley asked if ARRA funds would be handled as system formula allocations or separate from the system programs?

Mr. Svejkovsky stated ARRA funds would be a separate process from the system or regular formula program funds.

Mr. Henley asked if the locals can affect any of the State ARRA funds.

Mr. Svejkovsky stated the remaining 50% of State ARRA funds will be allocated before February 2010 and may include allocation for projects in systems, such as urban, but this information is not available at this time. The priority is meeting the 120 day window for the first 50% of State ARRA funds. At this time the focus is bridge, paving and BRAC military projects. The second wave of State ARRA projects will come later and may have different State priorities.

Mr. Henley indicated there are local projects ready to go to bid.

Mr. Vinsh commented available information on the ARRA reporting is that 2 monthly reports will be required of each project. A report on the 10th of the month will indicate information on project status and the report on the 20th will indicate jobs created and payroll generated for the previous 30 day period.

After a period of discussion there was consensus that the MPO’s list of stimulus projects submitted to the Governor website be used as the MPO’s candidate ARRA project list and as criteria the 4 items previously discussed: completion by February 2012, priority or consideration given to projects located in economically distressed areas, project must be RSTP eligible, and there must be no commingling of ARRA funds with non-ARRA funds by project phase.

It was also agreed that MPO 2009 ratings for CMAQ, RSTP and ARRA candidate projects would be made after State 120 day or first wave ARRA project obligations had been announced.

Mr. Schzanbacher asked when would the second wave of State ARRA projects be announced?

Mr. Svejkovsky indicated this information is not known at this time but it would be within 365 days after March 2, 2009.

Mr. Svejkovsky added that because of the no commingling requirement unexpended RSTP funds, less funds currently obligated for PE for Fort Lee expansion projects may be moved to other MPO priority projects after information on State ARRA allocations become available.

Mr. Vinsh emphasized the importance of documenting a process for ARRA project selection and indicated he would draft an ARRA rating sheet for the candidate projects from the list of 15 candidate projects the MPO submitted on the Governor’s website for the May meeting.


REVIEW OF PROCESS FOR CANDIDATE CMAQ AND RSTP PROJECTS FOR 2009 RATINGS
Mr. Vinsh indicted VDOT had recently provided updated FY10 CMAQ and RSTP financial forecast. The CMAQ reduction was $132,000 and a $58,000 reduction for RSTP.

Mr. Vinsh indicated a total of 4 candidate projects for either RSTP or CMAQ funding and Chesterfield had been submitted by Technical Committee members. Also, one additional project was submitted for RSTP consideration.

Technical Committee members were briefed on the following CMAQ/RSTP candidate projects: Route 600 (Ferndale Drive) at Route 226 (Cox Road), Rt. 144 (Temple Avenue) at Conduit Street, Branders Bridge Road and Boulevard (Routes 1 & 301) and Route 144 (Temple Avenue) at Charles Dimmock Parkway.

Technical Committee members were also briefed on a candidate RSTP project for Lakeview Road (Route 600) at Branders Bridge Road (Route 625). VDOT and local staffs are continuing to develop background information on traffic and safety needs related to each candidate project.


REVIEW OF DRAFT FY2010 UNIFIED TRANSPORTATION WORK PROGRAM
Mr. Vinsh reviewed focus areas proposed for the next fiscal year. Mr. Vinsh reviewed the schedule for the 2009 TDP update and the status of the procurement process for securing consultant services for this project.

Mr. Vinsh commented that the CPDC has purchased second quarter ES202 employment information from VEC for 2005, 2006, 2007 and 2008. This employer information from VEC and information on building and demolition permits from area local governments will be geo-coded by traffic analysis zone during the next fiscal year as part of the 2035 LRP update.

Upon a motion by Mr. Schzanbacher, seconded by Ms. Smith and carried a recommendation that the Policy Committee accept the FY2010 Unified Transportation Work Program was adopted.

There being no further business, the meeting was adjourned at approximately 11:30 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on May 1, 2009 at 10:15 a.m.

MEMBERS PRESENT: March Altman, Hopewell; George Schzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Ron Svejkovsky (alternate VDOT); Mike Briddell, Petersburg; Joyce Goode, PAT; Mark Bassett, Dinwiddie; Sharon Williams, Prince George; Joe Vinsh Crater PDC.

MEMBER ABSENT: Joe Swartz, VDR&PT

OTHERS PRESENT: Walter Johnson, Dan Grinnell, VDOT; Jason Gray, Fort Lee,

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – April 3, 2009

Upon a motion by Ms. Smith, seconded by Mr. Briddell and carried, the minutes of the April 3, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF INFORMATION ON THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
Mr. Vinsh indicated the Commonwealth Transportation Board recently made a decision to merge 4 projects on the Route 36 corridor into one project and implement the project using the design/build procurement method for total cost of $11.4m. The 4 projects included the Rt. 36 & Rt. 144 split intersection, the Prince George and Hopewell portions of the additional eastbound Oaklawn traffic lane and the intersection project at Oaklawn and Jefferson Park.

Mr. Vinsh stated all information regarding use of the stimulus funds is not known at this time. The current PE expenses of the 4 projects needs to be determined before an adjustment can be made on the amount of non-stimulus funds that will be available to move to other priority projects. TIP amendments need to be processed before June 1st. It is likely the PE cost incurred for the 4 projects will be paid with RSTP funds and the remaining non-stimulus funds would likely be transferred to the Hickory Hill Road. State ARRA funds would be used for right-of-way and construction costs.

Mr. Vinsh stated the funding in place now for Hickory Hill includes the addition of a second dedicated left turn lane for eastbound traffic on Rt. 460 turning onto Hickory Hill. The project also includes signalization modification and a transition lane from Rt. 460 to Jamestown Drive.

Mr. Vinsh indicated it is possible that some of the transferred non-stimulus funds from the Route 36 corridor projects can be used for the second phase of Hickory Hill Road improvements. The second phase of the Hickory Hill Road improvement is currently defined as strengthening the existing 2 lanes and making some shoulder improvement between Jamestown Drive and the new Mahone Gate.

Mr. Svejkovsky commented that a pre-procurement meeting for this project is being scheduled for the middle of May with potential vendors.

Mr. Vinsh commented that funding for Fort Lee expansion related improvements to the Route 36 corridor are now fairly well defined. More attention needs to go to securing funding source(s) for the second phase of the Hickory Hill Road improvements. A decision will need to be made on the amount of funds available for transfer from the Route 36 projects and whether this project proceeds as design/bid/build or is changed to a design/build project.

Mr. Altman asked about the funding sources involved on the Hickory Hill project.

Mr. Vinsh commented the funding currently includes RSTP and Virginia Military Strategic Response Funds. Clarification from the State is needed on whether or not State flexible stimulus funds have been substituted for State funds previously awarded the Crater Planning District Commission for the Hickory Hill Road project and the Rt. 36/Rt. 144 project. These ARRA funds are apparently different from the ARRA funds VDOT is working with and the CPDC staff has not been able to get clarification from the State on this important item.


REVIEW OF PROPOSED AMENDMENT TO THE FY 2010 UNIFIED TRANSPORTATION WORK PROGRAM
Mr. Vinsh indicated endorsement of the draft work program was proposed by the CPDC staff with a revision to include the addition of $28,151 in the PL funding amount under Task 2.0 (Long Range Planning). The original amount budgeted under Task 2.0 was $18,346. With the addition to new amount budgeted for Task 2.0 is $46,497. The VDOT has recently provided information on the increased funding amount.

Mr. Vinsh explained the MPO – Policy Committee endorsed this item last night and this was an information item.


REVIEW OF CANDIDATE ARRA (Stimulus) PROJECT RATING WORKSHEETS
Mr. Vinsh reviewed the list of 15 candidate projects for MPO ARRA funds. Projects not eligible because of ARRA transparency, timing or funding requirements will be dropped from the list. Also, some projects would need to be dropped because of funding availability from sources other than MPO ARRA (Stimulus).

After a period of discussion, it was the consensus that the candidate repaving project in Chesterfield would limited to a total cost of $3.2m and be located on federal-aid facilities within the Tri-Cities portion of the County.

Mr. Vinsh also indicated the Technical Committee would need to rate candidate ARRA projects in the near future. Rating factors being used are the same as RSTP with the addition of a factor for how well the project serves distress areas defined in ARRA regulations.

Mr. Vinsh stated the MPO – Policy Committee will be meeting on May 28th and information on the rating results and a proposed distribution of available RSTP, CMAQ and ARRA funds needs to be made prior to this meeting.

After a period of further discussion, it was decided an additional criteria for jobs created or retained would be added for the ARRA project ratings and the Technical Committee would meet on May 22nd at 10:15 a.m. in the Colonial Heights Library.

REVIEW OF 2009 CANDIDATE REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) AND CONGESTION MITIGATION AIR QUALITY (CMAQ) PROGRAM PROJECTS
Mr. Vinsh reviewed the list of 5 candidate projects for RSTP and 3 candidate projects for CMAQ.

Mr. Vinsh indicated the Technical Committee would be rating these projects using the established procedures. Some projects are eligible for funding under both programs and will be rated under both programs.

Mr. Vinsh also stated the Technical Committee had previously indicated a desire to consider projects rated in 2007 but not funded as still eligible for future funding allocation. Consideration for future RSTP and CMAQ allocations needs to go to the highest rated project first whether unfunded from 2007 rating list or from the 2009 rating list.


STATUS REPORT ON 2009 TRANSIT DEVELOPMENT PLAN (TDP) UPDATE
Mr. Vinsh indicated a Request for Proposals has been advertised in the national magazine Passenger Transport and in the Richmond Times Dispatch newspaper. The Technical Committee has formed a Task Force for this project. Eighteen firms have provided expressions of interest. Proposals are due May 15. The Task Force will rate each proposal received and interviews with the top rated firms will be scheduled in June. It is anticipated a contract will be signed with a top rated firm and work will begin in July. Work is expected to be completed in December 2009.

REVIEW OF PROPOSED AMENDMENT TO FY 09 – FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR A PAVING PROJECT IN DINWIDDIE COUNTY ON ROUTE 460 (UPC 90612)
Mr. Vinsh stated VDOT has proposed using State ARRA (Stimulus) funds for a paving project on a segment of Route 460 in the western portion of the MPO study area in Dinwiddie County. The total cost of the project is $2,951,000 to pave 46.16 lane miles. The project also involves segments in an adjoining county.

Mr. Vinsh reported the Policy Committee took action during its April 30 meeting and endorsed this request.


CONSIDERATION OF A REQUEST FOR A SUGGESTED PROJECT FOR INCLUSION IN THE NEXT FEDERAL REAUTHORIZATION BILL’
Mr. Vinsh stated earlier in April the MPO received a request from Congressman Forbes Office by way of the House Transportation and Infrastructure Committee for suggestions for a project from the MPO study area for consideration for inclusion in the next federal authorization bill by April 29.

Mr. Vinsh reported that the Policy Committee took action during its April 30 meeting to endorse the Temple Avenue and Puddledock Road intersection improvement project for consideration by Congressman Forbes for recommendation in the next federal reauthorization bill.

The Temple & Puddledock project is the next priority project from the Fort Lee expansion list. The project is listed as a constrained project in the 2031 Transportation Plan. The estimated project cost is $1.6m and 100% federal funding was requested.

There being no further business, the meeting was adjourned at approximately 11:20 p.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on May 22, 2009 at 10:15 a.m.

MEMBERS PRESENT:   March Altman, Hopewell; George Schzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Ron Svejkovsky (alternate VDOT); Joyce Goode, PAT; Mark Bassett, Dinwiddie; Joe Vinsh Crater PDC.

MEMBER ABSENT:  Joe Swartz, VDR&PT; Sharon Williams, Prince George; Mike Briddell, Petersburg
 
OTHERS PRESENT:  Sherry Eagle, Dan Grinnell, VDOT

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – May 1, 2009
 
Mr. Schanzenbacher indicated the minutes needed to be corrected to show Chuck Henley attended the meeting for Colonial Heights.  Upon a motion by Mr. Schanzenbacher, seconded by Ms. Smith and carried, the minutes of the May 1, 2009 meeting were approved, as corrected.
 
CITIZEN INFORMATION PERIOD

No comments
 
 
REVIEW OF INFORMATION ON THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
Mr. Vinsh  indicated VDOT – Richmond District had determined earlier this month that none of the 15 MPO candidate ARRA (Stimulus) projects would be eligible because it was not reasonable to expect any of these projects would be ready for construction obligation before March 2010.   This federal requirement applies to the 3.2m available in MPO ARRA funds.  

Mr. Vinsh indicated there was a need for the MPO to cancel its current list of candidate ARRA projects and start a process to develop a new list of candidate resurfacing projects for rating and project selection. 

Ms. Eagle commented there were no plans ready for the candidate construction projects.   The candidate paving projects need to be eligible for RSTP and on the federal-aid system. 

Ms. Eagle also indicated $110,000 per lane mile has been suggested by the Richmond District as a guideline for estimating resurfacing costs.

After a period of discussion on resurfacing cost, it was the conclusion resurfacing costs vary considerably.

Mr. Vinsh asked if the project termini could be adjusted to accommodate the amount of funds available for ARRA projects after a project had been selected?

Ms. Smith asked if the 3.2m could be divided among the geographic areas within the study area for resurfacing projects.

Mr. Vinsh indicated CPDC staff would assemble additional information on a new rating process and ask FHWA about the feasibility of distributing the 3.2m among the jurisdictions for paving projects.

After a period of further discussion, it was determined a number of questions need to be answered before a resurfacing candidate project list is ready for rating.  It was also mentioned that much less time is required to have a resurfacing project ready for construction obligation than a regular construction project.  Therefore, the MPO has time to develop a list of candidate resurfacing projects and a process for selecting project(s) to receive the 3.2m available.


REVIEW OF CANDIDATE RSTP AND CMAQ PROJECT RATING RESULTS
Mr. Vinsh stated only 2 of the 10 Technical voting members actually completed the 2009 RSTP and CMAQ candidate project rating process prior to the time the agenda materials were sent for the May 22nd meeting.   Traditionally, the 4 agency voting members do not vote on ratings.  However, because only ratings by only 2 members were submitted, he recommended the 2009 voting not be used and that next spring unfunded projects from the 2007 ratings and candidate projects identified for the 2009 ratings be combined and a new rating be conducted during the Spring of 2010.

Ms. Smith indicated some candidate projects did not have complete background information.  Other members indicated they did not know enough about all candidate projects to complete the ratings.

After a period of discussion, it was agreed additional project background information would be developed and a one paragraph narrative would be prepared describing each candidate project.  The narrative explaining why the project is needed would be prepared by the jurisdiction in which the candidate project would be located.  It was agreed that the CPDC staff would prepare a visual showing the location of each candidate project.  Also, information would be added to indicate the agency that would be responsible for administering the project.


STATUS REPORT ON 2009 TDP UPDATE
Mr. Vinsh stated that of the 18 firms that sent expressions of interest, 5 had responded with proposals.  

Mr. Vinsh further stated the project schedule calls for proposals to be rated and the top 1 or 2 firms interviewed in June.  A contract is anticipated to be executed with the most qualified and responsive firm in July.  The project work is anticipated to be completed in December 2009.

{After a brief period of discussion after the Technical Committee meeting, the Transit Task Force members decided to complete the ratings of the 5 firms using the established criteria before the June 5th meeting.}


REVIEW OF DRAFT FY 10 CMAQ AND RSTP ALLOCATIONS
Mr. Vinsh reviewed proposed draft FY10 allocations and made reference to the CMAQ and RSTP worksheets.  Allocations are proposed for projects with prior allocation.  It was also proposed that some previous RSTP & CMAQ allocations along with the FY 2008 Omnibus amount of $735,000 be retained for Rt. 36 BRAC related projects to fund a portion of PE cost and other funds available for transfer be transferred to the second phase of Hickory Hill Road (Jamestown Drive to Mahone Gate).

Mr. Vinsh indicated VDOT – Central Office would be determining how much previous CMAQ and RSTP allocations needed to be retained for BRAC related projects.  Also, some additional information was needed to clarify compatibility of proposed RSTP and State “flexible ARRA” funding for Hickory Hill Road Phase 2.
 
After a period of further discussion, a motion was made by Ms. Smith, seconded by Mr. Schanzenbacher and carried, that the Technical Committee recommends action to approve the proposed FY 10 allocations.

Upon a motion by Ms. Smith, seconded by Mr. Schanzenbacher, the meeting was adjourned at approximately 11:20 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on June 5, 2009 at 10:15 a.m.

MEMBERS PRESENT:   March Altman, Hopewell; George Schzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Mark Riblett, VDOT; Joyce Goode, PAT; Mark Bassett, Dinwiddie; Sharon Williams, Prince George; Mike Briddell, Petersburg; Joe Vinsh Crater PDC.

MEMBER ABSENT:  Joe Swartz, VDR&PT;  
 
OTHERS PRESENT:  Sherry Eagle, Walter Johnson, VDOT; Andrew Duggan, Jason Gray, Fort Lee; Von Tisdale, Ridefinders, Inc.; Chuck Henley, Colonial Heights.

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – May 22, 2009
 
Upon a motion by Ms. Smith, seconded Mr. Bassett and carried, the minutes of the May 22, 2009 meeting were approved.
 
CITIZEN INFORMATION PERIOD

No comments
 
 
REVIEW OF INFORMATION ON THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
Mr. Vinsh stated FHWA responded to the question raised during the May 22nd meeting on the feasibility of dividing available ARRA (Stimulus) funds by the number of jurisdictions for eligible projects.  FHWA has indicated the available $3.2m cannot be divided by the number of jurisdictions because this would be inconsistent with federal guidelines for RSTP funding. 

Mr. Vinsh further stated available guidance is that candidate projects need to be identified and rated and projects selected for implementation.    Federal guidance does allow each jurisdiction to receive funding for a project should the candidate rating process so indicate.  

Mr. Vinsh indicated the revised draft candidate ARRA (Stimulus) project list of resurfacing projects contained 46 projects and a total cost estimate of $15.6m. 

Mr. Vinsh suggested rating factors needed to include the following: eligible for federal aid, consideration for distressed vs. non-distressed area; safety and condition of pavement. 

Mr. Henley stated each jurisdiction has resurfacing needs and suggested the Committee not make the rating factors complicated.

Mr. Vinsh further suggested the committee members reduce the number of candidate projects to 1 or 2 projects.

After a period of discussion, it was the consensus that the 6 local governments would revise their candidate project lists and limit the number of projects to 1 or 2 per jurisdiction.  The revised list would be sent to Crater PDC staff by June 19th  and distributed prior to the next meeting.  The criteria to be used to rate candidate resurfacing projects would be discussed during the July 3rd meeting.

Mr. Vinsh also commented that it is assumed at this time that VDOT will provide project management services for stimulus projects. 

Ms. Eagle commented limited information was available at this time on the requirements for administering stimulus projects.  She further commented that more information is expected to be available on this item before the July meeting. 

 
REVIEW OF CANDIDATE RSTP AND CMAQ PROJECT RATING RESULTS
Mr. Vinsh reviewed projects receiving FY10 allocations.  Mr. Vinsh also stated because of an oversight State matching RSTP funds were not included in the recommendations for RSTP FY 10 allocations.  Also, Mr. Vinsh mentioned some RSTP funds were left on several former BRAC projects on Rt. 36.  VDOT – Central Office will determine how much of these funds are needed for expenditures that occurred before these projects were consolidated into one project and funded with State ARRA (Stimulus) funds.  Some additional, RSTP allocations will likely need to be made during the next few months.


STATUS REPORT ON 2009 TDP UPDATE
Mr. Vinsh reported the TDP Task Force had completed rating the 5 responses received to the project RFP.  The ranking of the firms beginning with the highest was KFH, Renaissance Planning Group, Wilber Smith, URS and David Brown Associates.  

After a period of discussion, it was agreed interviews with the 3 top rated firms would be scheduled and conducted during the month of June.

Election of Officers
After a brief period of discussion, it was the consensus of the Technical Committee that Mr. Altman and Mr. Schanzenbacher continue as Chair and Vice-Chair.

There being no further business the meting was 11:10 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on August 7, 2009 at 10:15 a.m.

MEMBERS PRESENT:   March Altman, Hopewell; George Schzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Ron Svejkovsky, (alternate) VDOT; Joyce Goode, PAT; Joe Swatrz, VDR-PT; Mark Bassett, Dinwiddie; Sharon Williams, Prince George; Mike Briddell, Petersburg; Joe Vinsh Crater PDC.

OTHERS PRESENT:  Sherry Eagle, Walter Johnson, VDOT; Jason Gray, Fort Lee; Von Tisdale, Ridefinders, Inc.; Chuck Henley, Colonial Heights; Dama Rice, Petersburg; William Mackey, Tim White, Kimley-Horn and Associates, Inc.; Elizabeth Fetting, Fred Fravel, KFH Group, Inc.

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – May 22, 2009 and June 5, 2009
 
Upon a motion by Ms. Smith, seconded Mr. Bassett and carried, the minutes of the May 22, 2009 and June 5, 2009 meetings were approved.
 
CITIZEN INFORMATION PERIOD

No comments
 
 
STATUS REPORT ON TRANSIT DEVELOPMENT PLAN (TDP) UPDATE
Mr. Vinsh introduced Ms. Fetting and Mr. Fravel from KFH Group, Inc. and explained this consulting firm was selected by the Transit Task Force to conduct the TDP Update. 

Ms. Fetting and Mr. Fravel reviewed specific tasks outlined in the project scope of work as attached to the agenda package and asked committee members to comment on their expectations regarding the project.

Ms. Inman stated it was important for the TDP update to define where this area is going in terms of transit service. The study needs to show constrained and unconstrained service options. It is important for the consultant to understand local needs and the vision for transit service.  

Mr. Schanzenbacher stated at the present time Colonial Heights has a small amount of transit service and there has not been very much discussion. There has been some interest expressed by the administration in Colonial Heights to increase the service area. At this time, there is an open perspective on what is possible but there has not been any call for service expansion by citizens.

Mr. Gray stated Fort Lee is growing and soldiers need to get from the base to the mall on weekends. The students receiving advanced individual training (AIT) need transportation services as well as post civilians who do not have access to cars.

Mr. Briddell stated PAT needs for the TDP to be an operational tool as well as meeting the requirements. The TDP must address the needs of the existing customer base. Petersburg is aware of regional opportunities and will provide the consultant data needed for the study.

Ms. Smith stated the Ettrick route serves a portion of Chesterfield County and the question has been how many County residents use this service. Citizens in this vicinity have not expressed interest for or against transit service. Ms. Smith suggested talking to the student community at VSU.

Ms. Tisdale indicated Ridefinders is part of GRTC and is presently working on a Transportation Demand Management Plan and would be interested in seeing a regional vision for this area.

Mr. Bassett made reference to the transit service currently provided by Blackstone Area Transit in the Route 460 and Route 1 corridors and explained County supervisors feel few Dinwiddie County residents use the current service. Mr. Bassett stated the service mainly serves several major employers along these corridors.

Ms. Williams indicated there has not been much request from Prince George County citizens for transit service but this may change with Fort Lee growth.

Mr. Altman stated there has been some citizen comment during Council meetings in Hopewell asking for transit service.� The Council has endorsed the concept of a Hopewell transit route.� The route needs to consider the base, the Route 36 corridor, the hotels and downtown Hopewell.� Hopewell has had fixed-route transit service in the past.

Mr. Briddell added that PAT and VSU have partnered and students use transit service with their ID cards.

Mr. Gray added the Fort Lee service does not have to be dedicated to military personnel only.

Mr. Fravel stated combining several markets makes a route more feasible.

Mr. Schanzenbacher asked how are future ridership forecasts developed?

Ms. Fetting explained population density and other demographic factors are considered along with trip rates for comparable areas.

A period of discussion followed regarding the project schedule and the need to have a draft document in December 2010.

 

REVIEW OF INFORMATION ON ARRA (Stimulus) RESURFACING PROJECT SELECTION

Mr. Vinsh made reference to the agenda packet item relating to ARRA funds and reviewed the project selection process developed pursuant to the direction provided during the June meeting.

Mr. Svejkovsky stated the recent guidance provided by the Programming Division indicates that the commingling of ARRA funds with non-ARRA funds is permitted.�� However, the reporting of ARRA funds must be separate.

Ms. Eagle stated it was important to get MPO approval of ARRA project in August in order to provide sufficient time for additional steps to be completed before February 2010.�� Ms. Eagle further stated the cities want to administer their own ARRA projects.� VDOT will be conducting a 1.5 hr. class on ARRA reporting September 22, 23, & 24.��� ARRA monthly reporting deadlines are the 5th, 10th, 13th and 30th and VDOT needs to know which localities want to administer ARRA projects.

Mr. Altman indicated the Technical Committee has made some adjustments in the priority order of ARRA projects but that all projects had been evaluated to establish a project priority order and each locality would receive at least one project of equal priority.

Upon a motion by Mr. Briddell, seconded by Mr. Bassett and carried, the revised list of ARRA projects was recommended for MPO � Policy Committee endorsement.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY09 � FY12 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)

Mr. Svejkovsky stated an amendment was needed to the current TIP to allow FY 09 obligation for preliminary engineering in the amount of $80,000 for the Saint Andrews Street (UPC 90021) bridge replacement project.

Upon a motion by Mr. Briddell, seconded by Ms. Smith and carried, a recommendation to amend the current TIP for the Saint Andrews Street bridge project was approved.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY10 UNIFIED TRANSPORTATION �PLANNING WORK PROGRAM (UTPWP) REGARDING ADJUSTMENT TO THE SECTION 5303 FUNDING SOURCE

Mr. Vinsh explained that the VDR&PT recently advised that an additional Section 5303 metropolitan planning funds in the amount of $4,662 was available to the MPO and the FY 10 UTPWP needed to be amended to accept these funds.

Upon a motion by Ms. Smith, seconded by Mr. Briddell and carried, action was taken to recommend an amendment to accept the $4,662 in additional Section 5303 planning funds under Task 3.0 of the FY10 UTPWP.

 

Other Business � Letter for Virginia Secretary of Transportation Regarding Membership of the MPO Policy Committee

Mr. Vinsh reported a letter dated July 23, 2009 had been received by the MPO from the Virginia Secretary of Transportation requesting consideration be given to expanding the membership of the MPO � Policy Committee to included State delegates and senators representing the Tri-Cities Area.

 

Other Business � HJR 756

Mr. Vinsh reported HJR 756 adopted by the last session of the General Assembly calls for the formation of a Virginia Association of MPOs.� The measure also directs the Secretary of Transportation to assist with this effort and to prepare a report for the next General Assembly session of the progress of this effort.� The functions of the VAMPO are to be determined.

There being no further business the meeting was 11:30 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on September 4, 2009 at 10:15 a.m.

MEMBERS PRESENT:   March Altman, Hopewell; George Schzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Ron Svejkovsky, (alternate) VDOT; Joyce Goode, PAT; Joe Swatrz, VDR-PT; Sharon Williams, Prince George; Mike Briddell, Petersburg; Joe Vinsh Crater PDC.

MEMBERS ABSENT:   Mark Bassett, Dinwiddie

OTHERS PRESENT:  Sherry Eagle, Lamont Benjamin, VDOT; Jason Gray, Fort Lee; Von Tisdale, Ridefinders, Inc.; Dama Rice, Petersburg; Harold Caples, Colonial Heights.

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – August 7, 2009
 
Upon a motion by Mr. Schazenbacher, seconded Mr. Swartz and carried, the minutes of the August 7, 2009 meetings were approved.
 
CITIZEN INFORMATION PERIOD

No comments
 

REVIEW OF INFORMATION ON ARRA (STIMULUS) RESURFACING PROJECT SELECTION

Mr. Vinsh distributed updated a project list based on the discussion following the August 7 meeting and revised cost estimates provided by VDOT. Mr. Vinsh indicated the revised estimate for the second priority project in Prince George was pending but that it appears the current cost estimate for the 12 selected projects would be about 700,000 more than available ARRA funding.

Mr. Riblett indicated one approach is to advertise the stimulus projects as one project and after the bid process see what the actual cost would be and then decide to either reduce the project scope or use other funds, such as RSTP, to make up the shortfall, if any.

Mr. Riblett stated obligations would be made before next March and an April advertisement date was possible.

Mr. Briddell asked if this project would be a stand-alone project or would it be connected with other project(s).

Mr. Riblett stated it could be a stand-alone project administered by VDOT.

Mr. Caple stated the City of Colonial Heights wants to administer its 2 ARRA funded projects.

Mr. Benjamin indicated a need to fast-track these projects.

Mr. Riblett commented on the documentation requirements and the State vetting process.

Mr. Caple stated Colonial Heights can provide the documentation.

Ms. Smith suggested the MPO hold its options open on the RSTP commitment and to also consider scaling down the projects or using other funds if the bids exceed the amount of ARRA funds available.

After a period of further discussion, Mr. Schanzenbacher made a motion, seconded by Mr. Briddell and carried, that the Technical Committee recommends all 12 ARRA priority projects be selected with 10 to be administered by VDOT and 2 administered by the City of Colonial Heights and the options of using RSTP or other funds or some combination to address potential ARRA funding deficit or surplus would be addressed after the ad process is completed.

STATUS REPORT ON THE RICHMOND/TRI-CITIES INTERMODAL STUDY

Mr. Vinsh stated the study consultants have completed a survey of major freight generators in the project study area and have reached the point where presentations to the MPOs are needed. The consultants have reviewed available freight data and can present their understanding of commodity flows by rail, highway, port and airport in this area.

Mr. Vinsh further stated the project advisory committee has suggested the formation of a Freight Committee for the Richmond/Tri-Cities Area. The committee membership would be comprised of a combination of private and public sector representatives. The purpose of this committee would be to improve coordination and understanding of freight movement needs.

Mr. Vinsh suggested the consultant presentation be made during the October 8 MPO - Policy Committee meeting and interested local government representatives also be invited.

REVIEW OF INFORMATON ON HOUSE JOINT RESOLUTION 756

Mr. Vinsh stated the last session of the General Assembly approved HJR 756. This legislation requests the Virginia Secretary of Transportation to assist in the formation of a Virginia Association of Metropolitan Planning Organizations (VAMPO) and to report on the progress of this effort during the next General Assembly session.

Mr. Vinsh further stated efforts are underway, in conjunction with the Virginia Association of Planning District Commissions (VAPDC), form this association of 14 MPOs with specifics on organization, mission and to be determined.

Mr. Vinsh also reported that the Crater Planning District Commission received correspondence in July from the Virginia Secretary of Transportation requesting the MPO give consideration to expanding membership on the Policy Committee to include State delegates and senators.

OTHER BUSINESS

Mr. Vinsh indicated a need for street address information for building and demolition permit information for housing units for the calendar years 2005, 2006, 2007 and 2008 from the counties of Prince George and Dinwiddie and the cities of Petersburg and Hopewell. This information is needed for the 2035 Transportation Plan update.

There being no further business the meeting was adjournedat approximately 11:20 a.m.


Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on October 2, 2009 at 10:15 a.m.

MEMBERS PRESENT:   March Altman, Hopewell; George Schzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Ron Svejkovsky, (alternate) VDOT; Joyce Goode, PAT; Joe Swartz, VDR&PT; Sharon Williams, Prince George; Mike Briddell, Petersburg; Mark Bassett, Dinwiddie; Joe Vinsh Crater PDC.

MEMBER ABSENT:  Joe Swartz, VDR&PT

OTHERS PRESENT:  Jenny Salyers, VDOT; Jason Gray, Fort Lee; Tammy Davis, FHWA; Chuck Henley, Colonial Heights

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – September 4, 2009

Upon a motion by Ms. Smith, seconded Ms. Williams and carried, the minutes of the September 4, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF INFORMATION ON ARRA (STIMULUS) RESURFACING PROJECT STATUS

Mr.  Svejkovsky stated his office has recently been advised by VDOT – Programming that a TIP amendment needed for the 2 ARRA resurfacing projects to create a $5,000 preliminary engineering element using RSTP funds for both the project being administered by VDOT and the project being administered by the City of Colonial Heights. 

Ms. Smith asked why ARRA funds were not being used for the preliminary engineering cost?

Mr. Svejkovsky stated that because of reporting considerations RSTP and ARRA funds need to be kept separate. 

Mr. Henley asked if $5,000 was enough to cover project inspection cost?

Mr. Svejkovsky stated this is the amount he was instructed to request but would check again.

After a period of further discussion, a motion was made by Mr. Briddell, seconded by Ms. Smith and carried, that the Technical Committee recommended the FY09 – FY12 TIP be amended for the establishment of 2 new RSTP projects at $5,000 each for preliminary engineering costs associated with the 2 ARRA resurfacing projects.

STATUS REPORT ON THE 2009 TRANSIT DEVELOPMENT PROGRAM (TDP) UPDATE
Ms. Fetting of KFH Group distributed and reviewed the draft copy for Chapter 1 on an overview of transit in the Tri-Cities, including current PAT service provision, history and descriptive information on current PAT operations.  Draft copy information on Chapter 2 information distributed included transit goals, objectives and performance measures.    

Ms. Fetting also indicated the on-board and the on/off count surveys would be conducted next week. 

Mr. Gray commented that there is no current Fort Lee Shuttle on-base. 

Ms. Fetting stated the public transit survey would be conducted on-line following a press release by CPDC.  Paper copies of the survey would be placed a Southpark Mall, VSU, city halls, libraries and other selected locations.

Ms. Fetting added that the portion of the TDP on demographics should be completed by November.

 

STATUS REPORT ON FORT LEE (BRAC) TRANSPORTATION PROJECTS
Mr. Vinsh made reference to the tentative profile update attached to the agenda package and stated the actual amounts of non-State ARRA funds available for transfer from the Route 36 corridor improvement projects will not known until December 2009.  The $3,756,000 amount shown is tentative. 

Ms. Salyers added that UPC 57963 involving signal work in the Route 36 corridor is expected to be awarded by this December and the work completed by April 2010. 

Mr. Svejkovsky indicated the ARRA funds would be obligated before the March 2010 deadline.

 

REVIEW OF PROPOSAL REGARDING FORMATION OF THE VIRGINIA ASSOCIATION OF METROPOLITAN PLANNING ORGANIZATIONS (VAMPO)
Mr. Vinsh indicated this item was a follow-up on HJR 756 discussion from the previous meeting.  He further indicated the “White Paper” file and the organizational structure file attached to the agenda packet had been prepared by MPO staff representatives in Virginia regarding formation of a statewide MPO association.  Mr. Vinsh indicated the purpose for the organization would be to improve coordination between the 14 MPOs in the Commonwealth and the State transportation agencies, peer exchange of best practice information, and to recommend changes to the General Assembly to make the State Code more consistent with federal regulations regarding transportation planning in Virginia.

Mr. Altman commented that there appears to be few details regarding the specific mission and how this organization would operate. 

Mr. Vinsh indicated the proposed broad mission of the association is defined in the “White Paper” and the proposed organizational structure of the association would still need to be developed.

Ms. Smith commented that the details on how the organization would function are not defined and questioned the need for a permanent association. 

After a period of further discussion, Ms. Smith made a motion, seconded by Mr. Bassett and carried, to recommend no action on this item.   Mr. Svejkovsky abstained from voting on this item.

 

DISCUSSION OF SCHEDULING A FALL 2009 RATING PROCESS FOR CANDIDATE REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) AND CONGESTION MITIGATION & AIR QUALITY (CMAQ) PROJECTS

Mr. Vinsh made reference to the differences in the scoring results of the 2007 and 2009 ratings.  He further explained the need to list projects previously rated but not funded into the next candidate project pool and be rated again.    He emphasized the need for more participation in future ratings by Technical Committee members.

Ms. Smith commented on the need for a brief narrative to be prepared for each candidate project in addition to the background information previously compiled by VDOT.

Mr. Schzanbacher commented on a need to combine the 2007 and 2009 ratings into one table.

Mr. Vinsh indicated this would be done.

After a period of further discussion, the consensus of the Technical Committee members was that better participation was needed for future ratings, the Rt. 1 & Rt. 226 RSTP project should be fully funded by the MPO, and the Fall 2009 ratings should only be for candidate CMAQ projects because the Hickory Hill Phase II RSTP project and the Rt. 1 & Rt. 226 RSTP project should consume available RSTP funds for the next several years.  

There being no further business, the meeting was adjourned at approximately 11:30 a.m.

CPDC