Cap


2010 Minutes - Technical Committee

January 4
February 5
April 2
June 4
July 2
August 6
September 3
October 8
November 5


Minutes of the January 4, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Crater Planning District Commission Office located 1964 Wakefield Street, Petersburg, Virginia.

MEMBERS PRESENT:   March Altman, Hopewell; Mike Briddell, Petersburg; Barbara Smith, Chesterfield; Ron Svejkovsky (alternate) VDOT; Joe Swartz, VDR&PT; Sharon Williams, Prince George; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Joe Vinsh Crater PDC

MEMBERS ABSENT:  George Schzenbacher, Colonial Heights

OTHERS PRESENT:  Dan Grinnell, VDOT; Andrew Duggan, Fort Lee; Christine Fix, VDR&PT; Diana Parker, Sierra Club; Mark Bittner, CPDC

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – December 4, 2009

Upon a motion by Ms. Smith, seconded by Mr. Briddell and carried, the minutes of the December 4, 2009 meeting were approved.

CITIZEN INFORMATION PERIOD

Ms. Parker introduced herself as a member of the Falls of the James Chapter of the Sierra Club and indicated her organization interest in the CMAQ program and high speed rail projects.

 

REPORT ON 2009 TRANSIT DEVELOPMENT PROGRAM (TDP) UPDATE
Mr. Vinsh briefly reviewed information provided by KFH, Inc. during the December meeting regarding preliminary alternatives to be included in the draft final document, including modifications to existing routes, proposed new routes and organizational alternatives as follows:   

Existing Route Alternatives

  • Split Blandford from Hopewell/Fort Lee and combine or interline Blandford with the Southpark Mall route;
  • Eliminate service to low ridership neighborhoods with duplicative service from the South Crater Road route & add service to the new hospital;
  • Further examine ridership for the Virginia Avenue Route;
  • Consider provision for later hours of service for selected routes;
  • Consider Saturday service reduction for the Washington Street, Lee Avenue, and Virginia Avenue routes.

New Route Alternatives

  • Preliminary findings indicate a Petersburg/VA State/Boulevard/SP Mall/Ft. Lee/Hopewell  Route would be too long, even with 2 buses;
  • Other options would include splitting the route and transfer at SP Mall with VA State to Boulevard to SP Mall (1 vehicle) and SP Mall to Fort Lee to Hopewell (1 vehicle);
  • Petersburg to Boulevard to SP Mall to Fort Lee to Hopewell (2 vehicles);
  • Circulator service in Hopewell to connect to regional route at the Crossings;
  • Consider changing the Virginia Avenue Route a one-hour service and extending the route to Richard Bland College (financial support from the College would be needed); and
  • New demand response service for Prince George County, modeled after Chesterfield Access.

Organizational Alternatives
Short-Term

  • Create a Mobility Manager position to oversee regional routes and Hopewell Circulator that could be operated contractually by PAT or put out to bid.
  • Mobility Manager would oversee development of a Prince George demand response service.

Long-Term

  • Establish a Regional Transit Commission or Authority.

Mr. Vinsh indicated comments were needed before the draft final report could be available for review either in February or March.  

After a period of discussion, the consensus was that effort would be made to provide any additional comments on the alternatives to Mr. Vinsh by the end of January.

 

CONTINUATION OF DISCUSSION ON NEXT CMAQ RATING PROCESS
Mr. Vinsh indicated a total of 9 CMAQ candidate projects have been identified, including the following:

  • Ridefinders -  Transportation Demand Management Services $16,000
  • City of Hopewell – Purchase & Operation of Demand Response Van $50,000
  • County of Prince George – Idling Reduction Project at Wilco Truck Plaza $_______
  • County of Chesterfield – Construct RTL & LTL at Lakeview Rd. & Branders Bridge Rd. $______
  • County of Chesterfield – Construct SB LTL onto Harrowgate Road at South Street $______
  • City of Colonial Heights – Construct LTL on Temple Avenue to Charles Dimmock Parkway $_____
  • City of Colonial Heights – Construct 200 linear feet of storage and 200 linear feet of taper extension to the RTL of Temple Avenue onto Conduit Road  $450,000
  • City of Colonial Heights – Construct RTL extension on Branders Bridge $245,000
  • City of Colonial Heights – Signal Coordination Study at 6 intersections on Temple Avenue $495,000.

Mr. Vinsh commented on the need to complete background information, including accident information designed to be used for the rating of each candidate project. 
Mr. Svejkovsky indicated he would need to check on the status of a current coordination effort regarding city and State accident information.

Following a discussion on the emission rating factor and project analysis, the consensus was that it would be assumed that all projects would have some emission reduction value and that a emission analysis would be accomplished by VDOT along with turning necessary movement studies after the rating process.

 

DISCUSSION OF RICHMOND TO HAMPTON ROADS PASSENGER RAIL PROJECT TIER I DEIS
Mr. Vinsh introduced Ms. Fix from the Virginia Department of Rail and Public Transportation. 

Ms. Fix distributed a handout and presented information, including an explanation on project development, a summary of cost and environmental impact of alternatives evaluated and a general review of the process for evaluating potential new passenger rail station locations in the Tri-Cities. 

Ms. Fix indicated 3 project public hearings have been scheduled, including one on January 26 in Richmond, and February 12 is the last day for written comments on the draft environmental impact statement.

After a period of discussion, the consensus of the committee was that the presentation should be received by the MPO – Policy Committee during the January 14 meeting and comments submitted to Mr. Vinsh before the end of January.

Upon a motion by Ms. Smith, seconded by Mr. Briddell and carried, the meeting was adjourned at approximately 11:50 a.m.



Minutes of the Tri-Cities Area Metropolitan Planning Organization Transportation Technical Committee meeting held at 1000 Yacht Basin Drive, Colonial Heights on February 5, 2010 at 10:15 a.m.

 


Minutes of the April 2, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Crater Planning District Commission Office located 1964 Wakefield Street, Petersburg, Virginia.

MEMBERS PRESENT:   March Altman, Hopewell; Barbara Smith, Chesterfield; George Schzenbacher, Colonial Heights Ron Svejkovsky (alternate), VDOT; Joe Swartz, VDR&PT; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Joe Vinsh, Crater PDC.

MEMBERS ABSENT:  Mike Briddell, Petersburg; Sharon Williams, Prince George;

OTHERS PRESENT:  Dan Grinnell, VDOT; Ray Penn, Fort Lee; Mark Bittner, CPDC

Mr. Altman called the meeting to order at 10:15 a.m.

APPROVAL OF THE MINUTES – March 5, 2010

Upon a motion by Ms. Smith, seconded by Ms. Goode and carried, the minutes of the March 5, 2010 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REPORT ON LOCAL DECISIONS REGARDING EXISTING SERVICE, NEW SERVICE AND ORGANIZATIONAL ALTERNIVES FOR THE 2009 TRANSIT DEVELOPMENT PROGRAM (TDP) UPDATE
Mr. Vinsh indicated the during its March meeting the Policy Committee directed the PDC staff to collect information on local decisions regarding the alternatives before the April 29th meeting.  The following information has been provided by Technical Committee members at this time:

  • Hopewell – Hopewell will pursue capital and operating funds from CMAQ demonstration grant to finance the proposed Hopewell Circulator Route.  This service would be operated by the City of Hopewell during the 3 year demonstration period.  If sufficient demand is demonstrated, the City of Hopewell will consider a contract with PAT for a fixed-route service.  
  • Colonial Heights – Colonial Heights has no funding available to support either the existing service or the proposed new service alternative at this time.  Colonial Heights does support the inclusion of the proposed new service alternative as a vision project.
  • Prince George – Prince George has no funding available to support transit service.
  • Dinwiddie – response pending
  • Chesterfield – response pending
  • Fort Lee – response pending
  • Petersburg – Petersburg has provided written responses to the project alternatives, including a willingness to implement transit services outside Petersburg corporate limits.  Financial support for the local shares of the cost for these services has been requested.  The City of Petersburg will need to make a decision on whether or not to continue providing the local shares for routes operated outside Petersburg corporate limits with the adoption the budget for the operating year beginning July 1, 2010.

After a period of further discussion, it was agreed the CPDC staff would be provided with information from the remaining jurisdictions before April 29.

 

REVIEW OF 2010 CANDIDATE CMAQ PROJECT RATINGS
Mr. Svejkovsky commented on recent financial directive from VDOT Central Office on the need to show multiple years of CMAQ and RSTP allocations.  In addition, fully projects not moving forward are going to be receiving increased attention to either move forward with implementation or cancel the project.

Ms. Smith indicated a need to hold the Woods Edge & Rt. 1 CMAQ project because the project scope is being restudied to consider potential utility relocation cost.

After a period of discussion, it was the consensus that the CPDC staff should prepare a table showing future CMAQ allocations based on CMAQ project priorities established with the 2010 ratings.

 

DISCUSSION OF 2010 CMAQ AND RSTP ALLOCATIONS AND RATING SCHEDULES
Mr. Vinsh distributed summary information showing tentative FY 2010 allocations made last spring and unallocated balances from previous years allocations.  It was the consensus that tentative allocations be recommended for Policy Committee adoption and unallocated balances be used to fund the next priority projects.

After a period of discussion regarding existing CMAQ criteria, it was the consensus that general criteria be considered at the time the ratings are made of candidate projects

After a period of further discussion, it was the consensus that a subcommittee comprised of Mr. Altman, Ms. Smith, Mr. Grinnell, Mr. Svejkovsky and Mr. Vinsh be formed to meet later in April to review current CMAQ and RSTP evaluation criteria.  It was also the consensus that 2010 candidate RSTP projects include a justification statement for each criterion and be provided to the CPDC staff 2 weeks prior to the June meeting.

There being no further business, the meeting was adjourned at approximately 11:40 a.m.

 


Minutes of the June 4, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Appomattox Regional Library located 209 East Cawson Street, Hopewell, Virginia.

MEMBERS PRESENT:   March Altman, Hopewell; Barbara Smith, Chesterfield; Mike Briddell, Petersburg; George Schzenbacher, Colonial Heights; Sharon Williams, Prince George; Mark Riblett, VDOT; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Joe Vinsh, Crater PDC.

MEMBERS ABSENT:  Joe Swartz, VDR&PT

OTHERS PRESENT:  Sherry Eagle, Dan Grinnell, VDOT; Andrew Duggan, Ray Penn, Fort Lee; Mark Bittner, CPDC

Mr. Altman called the meeting to order at 10:20 a.m.

APPROVAL OF THE MINUTES – April 2, 2010

Upon a motion by Mr. Schanzenbacher, seconded by Ms. Williams and carried, the minutes of the April 2, 2010 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF DRAFT REVISED CMAQ AND RSTP CANDIDATE PROJECT RATING PROCEDURES

Mr. Vinsh stated the subcommittee established at the April meeting to review existing rating procedures has met 3 times.  The aim of the subcommittee was to require sufficient candidate project background information to enable the rater to better understand the scope of candidate projects and relationship to applicable evaluation criteria. 

Mr. Vinsh summarized the revised background information needed for candidate projects under both programs, including a scope of work and a schedule agreed to by each sponsoring agency and implementing agency. 

Ms. Smith explained the proposed scoring procedure for future candidate CMAQ projects. 

Mr. Vinsh commented on recent information received that VDOT is considering programming CMAQ funds from the Central Office beginning in FY12.

Mr. Riblett commented on State time limit requirements for a project or project phase under the CMAQ and RSTP programs. 

Mr. Riblett stated it was important to convey information to VDOT that demonstrates the MPO is moving projects forward and is using funds made available. 

After a period of further discussion, it was the consensus of the Technical Committee that the revised procedures would be adopted with 2 changes to the revised draft procedures.  The changes included point values to CMAQ rating criteria and inclusion of narrative under each RSTP rating criteria explaining how each candidate project related. 

 

STATUS REPORT ON THE 2009 TRANSIT DEVELOPMENT PROGRAM UPDATE
Mr. Vinsh indicated KFH, Inc. expects to have the draft final report available for Technical Committee review in July.  The project consultant is corresponding with PAT regarding the existing service alternative related to changing the Blandford portion of the current Blandford/Fort Lee/Hopewell route and pairing it with the Southpark Mall route. 

Mr. Duggan commented Fort Lee is conducting an internal transit study.  Provision for internal transit service on base currently consists of an internal shuttle system, taxis services and the Blandford/Fort Lee/Hopewell route provided by PAT.  Progress on this study is continuing and the feasibility of using “non-appropriated” funds to support transit service is being explored. 

Mr. Briddell commented more soldiers have been observed at the PAT transfer point.

Mr. Duggan stated the number of AIT students on base is expanding and there is some need for additional transportation service.  Fort Lee is examining ways to address this need. 

 

REVIEW OF TENTATIVE CANDIDATE RSTP PROJECTS
Mr. Vinsh asked committee members to comment on tentative candidate RSTP projects.  The following 12 candidate projects were identified:

    1. Hopewell – Cedar Level Road widening 2 to 4 lanes between Mesa Drive and Ashland;
    2. Fort Lee – may have candidate projects to submit;
    3. Petersburg – South Crater Road and Sycamore Street intersection improvements;
    4. Colonial Heights
      1. Dupuy Avenue
      2. Conduit Road
      3. Lakeview Avenue
      4. Potential bridge project(s)
    5. Chesterfield – Woodpecker and Matoaca
    6. Prince George
      1. Laurel Springs Road & Prince George Drive Intersection Improvements
      2. Puddledock Road – Petersburg corporate limits to Temple Avenue reconstruction
      3. West Quaker Road – Wells Station Road to Rt. 156 reconstruction
      4.  Courthouse Road – right turn lane at Laurel Springs Road
    7. Dinwiddie – Olgers Road from River Road to Route 460

After a period of discussion on a schedule for the next RSTP project rating, it was the consensus of the Technical Committee that background information for candidate RSTP project would be submitted to the Crater PDC staff within 2 weeks and that at the July 2nd meeting sponsoring agencies would make presentations on their candidate projects.  Candidate projects would be rated the next week.  The CPDC staff would make the tentative allocations based on the priority order of rated projects.  Results of the ratings and tentative allocations would be reviewed by the Technical Committee and Policy Committee for endorsement during the August meetings.

Mr. Riblett indicated he thought this process would show reasonable progress in showing need and in showing how the MPO proposes to spent available RSTP funds. 

 

STATUS REPORT ON THE SOUTHEAST HIGH SPEED RAIL (SEHSR) STUDY AND THE RICHMOND TO HAMPTON ROADS PASSENGER RAIL STUDY
Mr. Vinsh stated SEHSR Tier II EIS public hearings are scheduled for Chesterfield, Colonial Heights and Petersburg on July21 beginning at 5:00 p.m. at the Union Train Station in Petersburg and for Dinwiddie on July22 beginning at 5:00 p.m. at the Sunnyside Elementary School in McKenney.

Mr. Vinsh also stated the Tier I EIS for the Richmond to Hampton Road Passenger Rail Study has been approved by the Federal Rail Administration and work of the Tier II document for this project is being pursued by VDR&PT.  In addition, restoration of conventional passenger rail service between Richmond (Staples Mill Road Station) and Norfolk (via the Ettrick Station & the Norfolk/Southern tracks that parallel Route 460) is scheduled by the Commonwealth Transportation Board to be in service within the next 3 years.

 

UPDATE ON AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) FUNDS
Mr. Riblett and Ms. Eagle indicated bids have come in below estimates for the 2 MPO ARRA projects.  The Colonial Heights project has $163,000 remaining and the VDOT project has $490,000 remaining. 

Preliminary options for obligating remaining funds was discussed and VDOT agreed to send written information summarizing options available and procedures that need to be followed.

There being no further business, the meeting was adjourned at approximately 11:55 a.m.

 


Minutes of the July 2, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Appomattox Regional Library located 209 East Cawson Street, Hopewell, Virginia.

MEMBERS PRESENT:   Joe Swartz, VDR&PT; Barbara Smith, Chesterfield; Mike Briddell, Petersburg; George Schzenbacher, Colonial Heights; Ron Svejkovsky, VDOT; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Joe Vinsh, Crater PDC.

MEMBERS ABSENT:  March Altman, Hopewell, Sharon Williams, Prince George

OTHERS PRESENT:  Jim Ponticello. VDOT; Andrew Duggan, Ray Penn, Fort Lee; John Riley, Kimley Horn, Inc., Mark Bittner, CPDC

Mr. Schanzenbacher called the meeting to order at 10:20 a.m.

APPROVAL OF THE MINUTES – June 4, 2010

Upon a motion by Mr. Bassett, seconded by Ms. Smith and carried, the minutes of the June 4, 2010 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REVIEW OF CANDIDATE RSTP PROJECTS  
Mr. Vinsh distributed copies of the 17 candidate project profiles and visuals to the Committee members charged with the rating task.  Mr. Vinsh indicated clarification was needed on the timing aspect of each candidate project.  The allocation of RSTP funds to specific prioritized projects needs to reflect the fiscal year the funds are actually needed by the implementing agency. 

After a period of discussion, it was agreed the project profile format would be modified to include a schedule for implementing each project and the relation of the project to other projects or project phases.   It was the consensus of the Technical Committee that the revised RSTP rating procedure be used for the 2010 RSTP rating process.

Committee members reviewed the profile information and visuals and responded to questions/comments regarding each of the candidate RSTP projects. 

Mr. Vinsh commented during its June 29 meeting the MPO – Policy Committee endorsed fully funding the Rt. 1 & Rt. 226 intersection project in Dinwiddie with RSTP funds.  

 
STATUS REPORT ON THE 2009 TRANSIT DEVELOPMENT PROGRAM UPDATE
Mr. Vinsh indicated KFH, Inc. has completed the draft final report and placed this document on the project website located www.kfhgroup.com/Tri-Cities Area 2010 TDP-June 2010.pdf
After a period of discussion, it was agreed comments on the draft TDP document would be forwarded to CPDC staff by July 30.

Mr. Duggan commented Fort Lee has recently expanded its internal transit service.  The ridership has increased since more students have been stationed at the facility.  

Mr. Duggan commented Fort Lee is evaluating the feasibility of using a passenger rail service to transport students for field training.    

Mr. Duggan commented on status of preliminary discussions between the base and Ridefinders regarding provision for selected demand response services.

 

REVIEW OF DRAFT DATABASE FOR THE TRI-CITIES AREA CONGESTION MANAGEMENT PROCESS
Mr. Bittner reviewed the spreadsheet attached to the agenda packet showing updated traffic information for roadway segments on the Tri-Cities CMP network.  Mr. Bittner indicated the updated traffic data was obtained from VDOT and included 2009 and forecasted traffic out to the year 2040.  The data included per day and a volume to capacity calculation. 

Committee members were requested to provide any comments on the data to CPDC staff by July 30.


SOUTHEAST HIGH SPEED RAIL PASSENGER STUDY
Mr. Vinsh distributed information on the public hearings scheduled for the project TIER II Environmental Impact Statement.    Mr. Vinsh also commented the Crater PDC would likely be pursuing funding to continue work initialed by the SEHSR project sponsors on a new station location in the Tri-Cities.


REVIEW OF INFORMATION ON A NEW MOBILE MODEL FOR FUTURE CONFORMITY DETERMINATIONS
Mr. Ponticello made reference to presentation materials on the EPA’s MOVES model scheduled for application during the next Richmond conformity analysis.  Enhanced features of the model were explained, including provision for truck emissions.  Mr. Ponticello also reviewed the status of current ozone classification for the Richmond Area and pending reclassification under the 8 hour standard.


REVIEW OF REQUEST FROM VDOT FOR CANDIDATE PROJECTS FOR BONUS OBLIGATION AUTHORITY

Mr. Svejkovsky indicated some funding obligation authority is available and ideas are requested by next Thursday for potential projects that can be added to the TIP by amendment or administrative adjustment.

There being no further business, the meeting was adjourned at approximately 11:55 a.m.

 


Minutes of the August 6, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Appomattox Regional Library located 209 East Cawson Street, Hopewell, Virginia.

MEMBERS PRESENT:   March Altman, Hopewell, Sharon Williams, Prince George; Barbara Smith, Chesterfield; Mike Briddell, Petersburg; George Schzenbacher, Colonial Heights; Mark Riblett, VDOT; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Joe Swartz, VDR&PT; Mike Briddell, City of Petersburg; Ron Svejkovsky, VDOT

OTHERS PRESENT:  Andrew Duggan, Ray Penn, Fort Lee; Mark Bittner, CPDC; Ron Svejkovsky, VDOT

 

Mr. Altman called the meeting to order at 10:10 a.m.

APPROVAL OF THE MINUTES – July 2, 2010

Upon a motion by Ms. Smith, seconded by Ms. Goode and carried, the minutes of the July 2, 2010 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON RATING OF 16 CANDIDATE RSTP PROJECTS  
Mr. Vinsh stated 3 of the 7 potential RSTP candidate project raters had requested more time to complete their ratings. In addition, traffic information for candidate projects 7, 8, 9 and 10 was missing from the profile and the criteria narrative comments provided for project 14 was incorrect.

After a brief period of discussion, it was the consensus of the Committee that the candidate project rating package would be updated and resent to the 7 raters.

Ms. Williams indicated Prince George has offered to commit $1,421,000 in available secondary funds for candidate project #1.  The amount of RSTP funds being requested for candidate project #1 is now $508,246.  

Mr. Vinsh indicated this change would also be made to the updated candidate project profile.

Mr. Vinsh commented only candidate projects submitted by the City of Colonial Heights addressed the question of project scheduling in the profiles. 

Mr. Schanzenbacher and Mr. Altman commented that it was important to do the ratings first and allocations later.
 
Mr. Svejkovsky commented there are State time limits that apply to RSTP funds.  One question is his office is asking for clarification on is when do allocation time limits begin. 

Mr. Altman stated RSTP projects need to be phase similar to a capital improvement program. 


DISCUSSION OF YEAR 2035 TRANSPORTATION PLAN PREPARATIONS
The Committee generally discussed considerations related to the scheduling of the 2035 socio-economic forecast, the new Richmond/Tri-Cities travel model, provision of CPDC staff resources to support future travel modeling and the coordination of the Tri-Cities and Richmond MPOs.

SOUTHEAST HIGH SPEED RAIL PASSENGER STUDY
Mr. Vinsh commented that the Tier II EIS document public review meetings conducted by VDR&PT in Petersburg and McKenney were well attended.   During the meeting in Petersburg, representatives from the Hampton Roads business community expressed the need for a comfortable passenger rail station in the Tri-Cities for passengers originating in Hampton Roads that may need to layover for a southbound train.  Several speakers from Chesterfield indicated their properties would be adversely impacted by the proposed high-speed passenger service.

Mr. Vinsh also stated VDR&PT representatives have indicated a willingness to work with the Tri-Cities Area on a site location study for a new passenger rail station.  Information provided by the North Carolina DOT indicates the cost of a new passenger rail station for a small urban area, not including land cost, would likely be within the $3m to $5m range.


ALLOCATION OF REMAINING ARRA FUNDS
Mr. Svejkovsky stated that after adding new resurfacing projects within 25% of the bid price limit to both the Colonial Heights administered ARRA project and the VDOT administered ARRA project, approximately $100,000 in Tri-Cities MPO ARRA funds remain.  The additional Colonial Heights administered project involves resurfacing Southpark Circle and the additional VDOT administered resurfacing project involves the Route 460 & Rt. 106 intersection.

Mr. Svejkovsky also stated the Policy Committee has delegated the Technical Committee responsibility for allocating any remaining ARRA funds.

After a review of the limited options available for allocating the remaining funds, Ms. Smith made a motion, seconded by Ms. Williams and carried, that all remaining MPO ARRA funds be allocated to the Route 10 project in Chesterfield.

 

ELECTION OF OFFICERS
Upon a motion by Ms. Smith, seconded by Ms. Williams and carried, Mr. Altman and Mr. Schanzenbacher were unanimously re-elected Chair and Vice-Chair.

There being no further business, the meeting was adjourned at approximately 11:55 a.m.

 


Minutes of the September 3, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive, Colonial Heights, Virginia.

MEMBERS PRESENT:   March Altman, Hopewell, Sharon Williams, Prince George; Barbara Smith, Chesterfield; Mike Briddell, Petersburg; George Schzenbacher, Colonial Heights; Mark Riblett, VDOT; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Ron Svejkovsky, (alternate) VDOT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Barbara Smith, Chesterfield; Joe Swartz, VDR&PT;

OTHERS PRESENT:  Dama Rice, Petersburg; Harold Caples, Colonial Heights; Andrew Duggan, Ray Penn, Fort Lee; Mark Bittner, CPDC; Lamont Benjamin, Dan Grinnell, VDOT

Mr. Altman called the meeting to order at 10:10 a.m.

APPROVAL OF THE MINUTES – August 6, 2010

Upon a motion by Mr. Schzenbacher, seconded by Ms. Williams and carried, the minutes of the August 6, 2010 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON RATING OF 2010 CANDIDATE RSTP PROJECTS  
Mr. Vinsh distributed the summary rating results received from 5 of the 7 potential RSTP candidate project raters.  The most recent rating using the updated project profile information.     

Ms. Williams and Ms. Goode asked for additional time to complete the rating process. 

Mr. Vinsh stated the available rating results appear to indicate candidate projects with higher traffic volumes are receiving higher priority.

Mr. Schzenbacher indicated it appears the criteria are working and the results appear reasonable.

It was the consensus of the Committee that the candidate project ratings would be updated following input from Ms. Williams and Ms. Goode.   

Mr. Svejkovsky stated VDOT will be working with PDC staff to reconcile CMAQ and RSTP completed projects.  He further indicated there appears to be unallocated balance entries under each program from past projects.  

Mr. Vinsh stated the Rt. 1 and Rt. 226 project is at the top of MPO RSTP priority list at this time.  Mr. Vinsh further stated this project was identified prior to the MPO’s adoption of a RSTP candidate project rating procedure.  The amount of project allocations at the time funds were transferred from the Rt.1 & Rt. 226 project to the Fort Lee projects was $3.4m.  At that time, the MPO made commitments to keep making sufficient allocations for preliminary engineering work to continue and to restore funds transferred with future allocations.   The project scope has recently been revised to include intersection modifications at Route 1 & Rt. 226 estimated to cost $2.6m. 

Mr. Bassett indicated Dinwiddie County suggests the nearby intersection located Rt. 226 and Ferndale also be considered for construction and RSTP funding in conjunction with the Rt. 1 & Rt. 226 project.  Traffic flows are interrelated at both intersections. The scope of Rt. 226 & Ferndale project involves the construction of a roundabout.  The estimated cost for this project is $3.0m and approximately $.9m is available in Dinwiddie County secondary funds for the roundabout project. 

After a brief period of discussion, it was decided VDOT would contact FHWA for a determination on whether or not RSTP funds can be used for both projects.

 

STATUS REPORT ON 2035 SOCIO-ECONOMIC FORECAST
Mr. Vinsh stated a need has been identified by VDOT – Central Office to update the 2031 socio-economic forecast for selected tazs before the 2035 socio-economic forecast due date of March 2011.  Mr. Vinsh indicated this need to adjust 2031 data for certain Tri-Cities tazs was not anticipated and the Richmond MPO has recently completed the 2035 forecast.  The tazs requiring forecast adjustment at this time involved Fort Lee expansion and the Rolls Royce development. 

Mr. Duggan indicated the information for the Fort Lee tazs should be completed within 2 weeks.

 

STATUS REPORT ON THE 2010 TRANSIT DEVELOPMENT PLAN UPDATE
Mr. Vinsh stated the project consultant is scheduled to present summary information on the recommended service plan along with capital needs and a financial plan during the September 9 MPO – Policy Committee meeting.  Mr. Vinsh requested action to recommend to the MPO – Policy Committee that the CPDC staff be authorized to advertise the draft final project document for public review.

Upon a motion by Mr. Briddell, seconded by Mr. Schanzenbacher and carried, a motion was approved to recommend to the MPO - Policy Committee that the Crater PDC staff be authorized to advertise the draft final document for public review.

 

DISCUSSION OF ENHANCED COORDINATION INITIATIVE BETWEEN THE CRATER PDC STAFF AND THE RICHMOND PDC STAFF
Mr. Vinsh made several comments on need for more coordination efforts between the 2 MPOs on joint transportation planning activities within the Richmond, VA Transportation Management Area (TMA).  

 

REVIEW OF PROPOSED AMENDMENT TO ADJUST TOTAL AMOUNT OF FY11 SECTION 5303 GRANT AWARD TO THE CPDC
Mr. Vinsh explained the need to amend the current amount budgeted for Task 3.0 in the FY11 Unified Transportation Work Program to include an increase of $26.00 in Section 5303 funding.

Upon a motion by Mr. Briddell, seconded by Mr. Schanzenbacher and carried, a motion to recommend amendment to the FY11 UTPWP to include an additional $26.00 in Section 5303 funds under task number 3.0 was adopted.

 

There being no further business, the meeting was adjourned at approximately 11:45 a.m.


Minutes of the October 8, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive, Colonial Heights, Virginia.

MEMBERS PRESENT:   Sharon Williams, Prince George;  Mike Briddell, Petersburg; George Schzenbacher, Colonial Heights; Mark Riblett, VDOT; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Ron Svejkovsky, (alternate) VDOT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  March Altman, Hopewell; Barbara Smith, Chesterfield; VDR&PT (vacant);

OTHERS PRESENT:  Andrew Duggan, Ray Penn, Fort Lee; Mark Bittner, CPDC; Kathy Graham, Lamont Benjamin, Kerry Batten, Dan Grinnell, VDOT

Vice-Chair Schanzenbacher called the meeting to order at approximately 10:10 a.m.

APPROVAL OF THE MINUTES – September 3, 2010

Upon a motion by Mr. Bassett, seconded by Mr. Svejkovsky and carried, the minutes of the September 3, 2010 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON RECONCILIATION OF CMAQ AND RSTP PROJECTS  
Mr. Svejkovsky made reference to attachments in the agenda package and reviewed information on the status of the on-going reconciliation process of VDOT and MPO records for completed CMAQ and RSTP projects. 

Mr. Svejkovsky indicated the reconciliation effort has identified approximately $1,639,470 as the unallocated RSTP balance entry from previous years.  This amount is available for allocation.  

Mr. Schanzenbacher asked if this process would be completed by next month?

Mr. Svejkovsky commented that $1.6m is the final number of unallocated funds from the reconciliation process for RSTP.   This effort still needs to be completed for the completed CMAQ projects.  Contact with local agencies administering these projects need to be completed.

Mr. Vinsh indicated efforts are being made to process amendments for 2 of the 3 Virginia National Defense Industrial Authority (VNDIA) grants received by the Crater Planning District Commission for the Fort Lee expansion projects are impacted by the State ARRA project.  Requests for changes in project scope, cost and project completion time limits are being processed with this State agency.  Action by the Governor is required in order to process proposed amendments for these discretionary grants.  RSTP funds have been used as the source of matching funds for VNDIA grants.   Therefore, the need for changes in RSTP project allocations will be dependent on actions regarding the VNDIA grants amendments being proposed. 

Mr. Vinsh also indicated the MPO – Policy Committee decided during its September 9, 2010 meeting to expand the scope of the Rt. 1 and Rt. 226 (UPC 73268) project to include the construction of the proposed round-about at Route 226 & Ferndale (UPC 80993) and to fund these projects using a combination of RSTP and $989,252 in available secondary funds.  The estimated cost of Rt. 1 & Rt. 226 intersection improvement project (UPC 73268) is $2,645,387.  The estimated cost of the Rt. 226 and Ferndale round-about project (UPC 80993) is $3,014,040.  RSTP funds would be used to fund all of UPC 73268.  RSTP along with $989,252 in secondary funds would be used to fund the UPC 80993.  The combined project cost is $5,659,427.  As the Rt. 1 & Rt. 226 project had received RSTP allocations prior to the establishment of the RSTP rating process and because previously allocated funds had been diverted because of Fort Lee, the MPO is committed to restoring funding for this project and to consider these projects top RSTP priorities ahead of the 20 rated RSTP projects.  


REVIEW OF RECOMMENDATIONS FOR FUTURE CMAQ AND RSTP PROJECT ALLOCATIONS
Mr. Vinsh commented on the need to either move fully funded projects forward or to shift previously allocated funds to other priority projects that are ready to move ahead.  VDOT has suggested the MPO needs to consider allocating funds by project phase(s) “just in time” as VDOT and local project managers need to use available RSTP and CMAQ funds sooner. 

Mr. Svejkovsky indicated his office will be increasing efforts to coordinate information on funding needs between project managers and the MPO.

Mr. Vinsh made reference to legislation adopted by the previous session of the General Assembly regarding project selection and administration requirements for RSTP and CMAQ funds.

 

DISCUSSION OF STATE REQUIREMENTS FOR THE DEVELOPMENT OF TRANSPORTATION PERFORMANCE MEASURES FOR THE MPO STUDY AREA
Ms. Graham provided background discussion on the need for the MPO to develop transportation and land use performance measures pursuant to requirements adopted during the last session of the General Assembly.  A period of discussion followed regarding existing State performance measures for transportation and land use and the time frame for MPOs in urban areas over 200,000 in population to develop and adopt regional measures.

 

REPORT ON PROPOSED ADJUSTMENTS TO 2031 SOCIO-ECONOMIC FORECAST
Mr. Vinsh distributed a handout and stated a need has been identified by VDOT – Central Office to update the 2031 socio-economic forecast for selected tazs before the 2035 socio-economic forecast due date of March 2011.  Mr. Vinsh indicated zones selected for adjustment were those experiencing significant change since the time the 2031 socio-economic forecast was prepared in 2007.   Several tazs were considered for this update effort.  Those selected by the CPDC staff were the ones comprising Fort Lees and zone 321 in Chesterfield.   

Mr. Vinsh stated Fort Lee has provided updated forecasts for the year 2012 (Post-BRAC 2005) for each of the require items.  As the large mixed-use development previously forecasted for TAZ 321 in Chesterfield County has been discontinued, adjustments have been made for this taz.  No taz adjustments were made for the Rolls Royce development as this project is under construction.    

Mr. Vinsh thanked Mr. Duggan for his assistance in providing information for the Fort Lee tazs.

After a brief period of discussion, Ms. Williams made a motion seconded by Mr. Bassett and carried, adjustments were made to the 2031 socio-economic forecast for Fort Lee tazs and TAZ 321 in Chesterfield.

 

DISCUSSION OF CONSIDERATION FOR THE DEVELOPMENT OF A REGIONAL TRANSPORTATION PROJECT PRIORITY LIST
Mr. Vinsh stated VDOT has suggested the Tri-Cities MPO consider development of a regional transportation priority list.  A period of discussion followed on what type project constituted a regional transportation project.  After a period of further discussion, preliminary suggestions for the list included the I-95 & I-85 & Rt. 460 interchange, the North/South Connector between Dinwiddie and Chesterfield, the Rt. 460 Corridor, the I-95 Corridor, the I-85 Corridor and port and rail projects. 

Mr. Vinsh indicated this item would be place on the October MPO – Policy Committee agenda for consideration.

There being no further business, upon a motion by Mr. Bassett, seconded by Ms. Williams and carried, the meeting was adjourned at approximately 11:55 a.m.


Minutes of the November 5, 2010 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive, Colonial Heights, Virginia.

MEMBERS PRESENT:   Sharon Williams, Prince George;  March Altman, Hopewell; Mike Briddell, Petersburg; George Schzenbacher, Colonial Heights; Mark Riblett, VDOT; Mark Bassett, Dinwiddie; Joyce Goode, PAT; Ron Svejkovsky, (alternate) VDOT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Barbara Smith, Chesterfield; Mike Briddell, Petersburg; VDR&PT (vacant);

OTHERS PRESENT:  Andrew Duggan, Ray Penn, Fort Lee; Mark Bittner, CPDC; Tammy Davis, FHWA; Lamont Benjamin, Dan Grinnell, VDOT

Vice-Chair Schanzenbacher called the meeting to order at approximately 10:10 a.m.

APPROVAL OF THE MINUTES – October 8, 2010

Upon a motion by Mr. Svejkovsky, seconded by Mr. Bassett and carried, the minutes of the October 8, 2010 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON RECONCILIATION OF CMAQ AND RSTP PROJECTS  
Mr. Svejkovsky made reference to attachments in the agenda package and reviewed information on the status of the on-going reconciliation process of VDOT and MPO records for completed CMAQ and RSTP projects. 

Mr. Svejkovsky indicated the reconciliation effort has identified approximately $1,639,470 as the unallocated RSTP balance entry from previous years.  This amount is available for allocation.  

Mr. Schanzenbacher asked if this process would be completed by next month?

Mr. Svejkovsky commented that $1.6m is the final number of unallocated funds from the reconciliation process for RSTP.   This effort still needs to be completed for the completed CMAQ projects.  Contact with local agencies administering these projects need to be completed.

Mr. Vinsh indicated efforts are being made to process amendments for 2 of the 3 Virginia National Defense Industrial Authority (VNDIA) grants received by the Crater Planning District Commission for the Fort Lee expansion projects are impacted by the State ARRA project.  Requests for changes in project scope, cost and project completion time limits are being processed with this State agency.  Action by the Governor is required in order to process proposed amendments for these discretionary grants.  RSTP funds have been used as the source of matching funds for VNDIA grants.   Therefore, the need for changes in RSTP project allocations will be dependent on actions regarding the VNDIA grants amendments being proposed. 

Mr. Vinsh also indicated the MPO – Policy Committee decided during its September 9, 2010 meeting to expand the scope of the Rt. 1 and Rt. 226 (UPC 73268) project to include the construction of the proposed round-about at Route 226 & Ferndale (UPC 80993) and to fund these projects using a combination of RSTP and $989,252 in available secondary funds.  The estimated cost of Rt. 1 & Rt. 226 intersection improvement project (UPC 73268) is $2,645,387.  The estimated cost of the Rt. 226 and Ferndale round-about project (UPC 80993) is $3,014,040.  RSTP funds would be used to fund all of UPC 73268.  RSTP along with $989,252 in secondary funds would be used to fund the UPC 80993.  The combined project cost is $5,659,427.  As the Rt. 1 & Rt. 226 project had received RSTP allocations prior to the establishment of the RSTP rating process and because previously allocated funds had been diverted because of Fort Lee, the MPO is committed to restoring funding for this project and to consider these projects top RSTP priorities ahead of the 20 rated RSTP projects.
  

REVIEW OF RECOMMENDATIONS FOR FUTURE CMAQ AND RSTP PROJECT ALLOCATIONS
Mr. Vinsh commented on the need to either move fully funded projects forward or to shift previously allocated funds to other priority projects that are ready to move ahead.  VDOT has suggested the MPO needs to consider allocating funds by project phase(s) “just in time” as VDOT and local project managers need to use available RSTP and CMAQ funds sooner. 

Mr. Svejkovsky indicated his office will be increasing efforts to coordinate information on funding needs between project managers and the MPO.

Mr. Vinsh made reference to legislation adopted by the previous session of the General Assembly regarding project selection and administration requirements for RSTP and CMAQ funds.

 

DISCUSSION OF STATE REQUIREMENTS FOR THE DEVELOPMENT OF TRANSPORTATION PERFORMANCE MEASURES FOR THE MPO STUDY AREA
Ms. Graham provided background discussion on the need for the MPO to develop transportation and land use performance measures pursuant to requirements adopted during the last session of the General Assembly.  A period of discussion followed regarding existing State performance measures for transportation and land use and the time frame for MPOs in urban areas over 200,000 in population to develop and adopt regional measures.

 

REPORT ON PROPOSED ADJUSTMENTS TO 2031 SOCIO-ECONOMIC FORECAST
Mr. Vinsh distributed a handout and stated a need has been identified by VDOT – Central Office to update the 2031 socio-economic forecast for selected tazs before the 2035 socio-economic forecast due date of March 2011.  Mr. Vinsh indicated zones selected for adjustment were those experiencing significant change since the time the 2031 socio-economic forecast was prepared in 2007.   Several tazs were considered for this update effort.  Those selected by the CPDC staff were the ones comprising Fort Lees and zone 321 in Chesterfield.   

Mr. Vinsh stated Fort Lee has provided updated forecasts for the year 2012 (Post-BRAC 2005) for each of the require items.  As the large mixed-use development previously forecasted for TAZ 321 in Chesterfield County has been discontinued, adjustments have been made for this taz.  No taz adjustments were made for the Rolls Royce development as this project is under construction.    

Mr. Vinsh thanked Mr. Duggan for his assistance in providing information for the Fort Lee tazs.

After a brief period of discussion, Ms. Williams made a motion seconded by Mr. Bassett and carried, adjustments were made to the 2031 socio-economic forecast for Fort Lee tazs and TAZ 321 in Chesterfield.

 

DISCUSSION OF CONSIDERATION FOR THE DEVELOPMENT OF A REGIONAL TRANSPORTATION PROJECT PRIORITY LIST
Mr. Vinsh stated VDOT has suggested the Tri-Cities MPO consider development of a regional transportation priority list.  A period of discussion followed on what type project constituted a regional transportation project.  After a period of further discussion, preliminary suggestions for the list included the I-95 & I-85 & Rt. 460 interchange, the North/South Connector between Dinwiddie and Chesterfield, the Rt. 460 Corridor, the I-95 Corridor, the I-85 Corridor and port and rail projects. 

Mr. Vinsh indicated this item would be place on the October MPO – Policy Committee agenda for consideration.

There being no further business, upon a motion by Mr. Bassett, seconded by Ms. Williams and carried, the meeting was adjourned at approximately 11:55 a.m.

 

 

CPDC