Cap


2012 Minutes - Technical Committee

January 6
February 3
March 2
May 4

June 1
August 3
September 7
October 5
November 2
December 7


Minutes of the January 6, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Steven Hennessee, VDR&PT; Sharon Williams, Prince George
Ron Svejkovsky, (alternate) VDOT; Mark Bassett, Dinwiddie; Mike Briddell, Petersburg; Gha-is Bashir, PAT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:

OTHERS PRESENT:  Andrew Duggan, Fort Lee; Antoinette Haynes, Richmond Ridefinders; Dan Grinnell, Kerry Batten, Paul Agnello, VDOT; Brian Copple, Colonial Heights

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – December 2, 2011
Upon a motion by Ms. Williams, seconded by Ms. Smith and carried, the minutes of the December 2, 2011 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF 2035 TRANSPORTATION PLAN DRAFT CANDIDATE PROJECTS, BACKGROUND INFORMATION AND PROPOSED RATING PROCEDURE 
Mr. Vinsh distributed copies of a sheet listing identified candidate projects for rating.  Mr. Vinsh also distributed information listing projects by jurisdiction with UPC numbers from the current Six Year Improvement Program.  Mr. Vinsh indicated some projects with UPC numbers are fully funded and some are not.  These projects are considered “Pre-Selected” or top priority for the allocation of any additional funds needed and would not be rated by the MPO.

After a period of discussion, it was agreed that any additional background narrative related to the candidate projects would be provided by project sponsors to the CPDC staff early the following week.  Base scoring would be completed by Technical Committee voting members within 2 weeks and sent to the CPDC staff by January 25.  The results of the base scoring, cost/benefit scoring and LOS scoring for each candidate project would be presented for review by the Technical Committee during the February 3, 2012 meeting.

Mr. Vinsh stated the MPO – Policy Committee meeting for February will be rescheduled for February 23 because of conflicts with the day of legislative meetings scheduled and the regular MPO - Policy Committee monthly meeting date. 

Mr. Vinsh indicated VDOT has provided 2035 financial forecast information for use developing the constrained project list. 

I-95/I-85 ROADWAY SAFETY AREA STUDY
As an “Other Business” item Mr. Agnello reported funding in the amount of $90,000 has been secured by VDOT to retain consulting services to conduct a safety study of the I-95 and I-85 corridors within the Tri-Cities. Mr. Agnello indicated the study would begin in the February/March timeframe and be completed by June 2012. 

There being no further business, the meeting was adjourned at approximately 12:15 p.m.

 


Minutes of the February 3, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights; Barbara Smith, Chesterfield; Steven Hennessee, VDR&PT; Julie Walton, Prince George;
Ron Svejkovsky, (alternate) VDOT; Mark Bassett, Dinwiddie; Mike Briddell, Petersburg; Gha-is Bashir, PAT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Steven Hennessee, DR&PT; Gha-is Bashir, PAT; Mike Briddell, Petersburg

OTHERS PRESENT:  Andrew Duggan, Fort Lee; Von Tisdale, Cherika Ruffin, Richmond Ridefinders; Dan Grinnell, Kerry Batten, Paul Agnello, VDOT; Brian Copple, Colonial Heights

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – January 6, 2012
Upon a motion by Mr. Schanzenbacher, seconded by Mr. Bassett and carried, the minutes of the January 6, 2012 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF 2035 CANDIDATE PROJECT RATING RESULTS
Mr. Vinsh made reference to a spreadsheet showing the results of the rating of the 65 candidate projects by functional classification as completed by local government members of the Technical Committee.  Mr. Vinsh also reviewed how the 3 rating factors (base scoring, cost/benefit, LOS) were used to determine total project scores.

Ms. Smith and Mr. Schanzenbacher expressed some concern that the numerical rating procedure used does not always accurately reflect regional priorities. 

Mr. Agnello stated the cost estimate used for the Rives Road/I-95 interchange was too high.  He suggested the I-95/I-85 Roadway Safety Analysis currently underway includes this location and would probably be able to offer a more refined estimate on needed improvement.

Mr. Vinsh stated the estimate used for the I-95/Rives Road interchange improvement was taken from the 2031 Plan and inflated to 2011 costs. 

After a period of discussion, it was agreed a review of the long range plan candidate project rating procedure would be considered as an agenda item for the March meeting.

Upon a motion by Ms. Smith, seconded by Mr. Bassett and carried, action was taken to recommend the results of the rating to the Policy Committee for public review and air quality analysis.


REVIEW OF UPDATED LISTING OF PRE-SELECTED PROJECTS FOR INCLUSION IN THE 2035 FINANCIALLY CONSTRAINED PROJECT LIST
Mr. Vinsh indicated a review of projects listed in the FY12 – FY17 Six-Year Improvement Program (SYIP) has been completed and identifies 5 projects that are not fully funded with a total need of $14,345,169 in additional funding. 


REVIEW OF INFORMATION ON 2035 FINANCIAL FORECAST
Mr. Svejkovsky reviewed information developed by VDOT on forecasted revenues for future interstate, secondary and statewide projects within the Tri-Cities.  The forecasts covered both the next 6 year time period and the FY18 - FY35 time period. 

After a period of discussion, it was agreed the revenue categories should be limited to interstate and statewide.   

Mr. Vinsh indicated these forecasts would be applied to the project ratings and presented during the March meetings for review and endorsement.

STATUS REPORT ON THE TRI-CITIES PASSENGER RAIL STATION ALTERNATIVES STUDY
Mr. Vinsh reported representatives from the Virginia Department of Rail and Public Transportation (DR&PT) recently relayed information received from Amtrak that this passenger rail provider will not be able to conduct the anticipated passenger station alternatives study for the Tri-Cities because of budget considerations.  This alternatives analysis was recommended in the environmental documents prepared for the Southeast High Speed Rail Corridor study. 

Mr. Vinsh further stated efforts are being made to find out how much funds Amtrak would need to have its consultants prepare this study according to the proposed project preliminary scope of work.


REVIEW OF SELECTED STATE TRANSPORTATION LEGISLATIVE INITIATIVES
Mr. Vinsh briefly commented on the status of several bills introduced at the General Assembly, including companion bills HB 1248 and SB 639 as advanced by the Governor’s office to address transportation revenues, land use and transportation relationships and selected regional transportation issues.

 

REVIEW OF INFORMATION REQUESTED BY VDOT REGARDING MPO AND PDC PROJECT PRIORITIES FOR THE FY13 – FY18 SIX YEAR IMPROVEMENT PROGRAM (SYIP) UPDATE
Mr. Vinsh reported that VDOT has requested MPO/PDC representatives to provide information on priorities for the FY13 – FY18 SYIP update during a statewide meeting scheduled for February 8, 2012. 

After a brief period of discussion, it was agreed the 5 projects identified in the current SYIP that are not fully funded should be identified as the priorities for the FY13 – FY18 SYIP with equal weight.

 

REVIEW OF EXISTING PRIORITIZED CMAQ AND RSTP PROJECT LIST AND FY13 – FY18 SYIP DEVELOPMENT
Committee members reviewed the status of CMAQ and RSTP projects within their jurisdictions.  It was determined that all active projects have sufficient funding to complete either entire project or the project phase scheduled over the next 6 year period.  

Mr. Svejkovsky stated the next year (FY18) of CMAQ and RSTP allocations would be determined using the prioritized project list of each program.  He added that this information would be prepared for review during the March meeting.


REVIEW OF PROPOSED AMENDMENT TO THE 2031 TRANSPORTATION PLAN TO INCLUDE A PROJECT AT LEE AVENUE & ROUTE 36
Mr. Vinsh indicated that at this time only about $2m of the $4.25m in State grant funds from the Virginia National Defense Industrial Authority (VNDIA) that have been awarded to the Crater PDC for Fort Lee expansion transportation related projects will be able to be spent.  This is because of the unanticipated State stimulus funding made available for the Route 36 & Route 144 project and because bids received for the Hickory Hill Road improvement projects were considerably lower than estimated costs.  Mr. Vinsh added Fort Lee has developed the concept for a new project to modify the signal at Lee Gate and extend a right turn lane for an estimated cost of $530,000.  The 2031 plan would need to be amended to add this project.  It is proposed that available surplus funding currently allocated to the Hickory Hill Road – Phase II project be used for the Route 36 & Lee Avenue project. 

After a period of discussion, Mr. Schanzenbacher made a motion seconded by Mr. Bassett and carried, that this amendment be recommended to the MPO – Policy Committee.

After a further period of discussion, it was agreed to recommend to the Policy Committee that the idea of securing authorization from the State to retain surplus funding from VNDIA for the purpose of establishing a Temple Avenue Improvement Fund for future improvement in this corridor.

 

ADJOURNMENT 
There being no further business, Mr. Schanzenbacher made a motion seconded by Mr. Bassett and carried, that the meeting be adjourned at approximately 12:05 p.m.

 


Minutes of the March 2, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights; Steven Hennessee, VDR&PT; Julie Walton, Prince George; Ron Svejkovsky, (alternate) VDOT; Mark Bassett, Dinwiddie; Mike Briddell, Petersburg; Gha-is Bashir, PAT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Barbara Smith, Chesterfield

OTHERS PRESENT:  Andrew Duggan, Fort Lee; Dan Grinnell, Jim Ponticello, VDOT;  Brian Copple, Colonial Heights; John Stuart, Lockner, Inc.;

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – January 6, 2012
Upon a motion by Mr. Schanzenbacher, seconded by Mr. Bassett and carried, the minutes of the January 6, 2012 meeting were approved with corrections to show that Hennessee, Bashir and Briddell were not present.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF 2035 CANDIDATE PROJECT RATING RESULTS
Mr. Vinsh distributed updated spreadsheets showing the 2035 revenue forecast by interstate and statewide categories, as discussed during the February meeting, and the 2035 project priorities by functional classification by three funding periods or bands.  

Mr. Svejkovsky explained the forecasted revenues discussed at the February meeting have been deflated in this spreadsheet to FY2012 dollars and grouped into funding periods or band years consisting of band 1 (FY12 – FY17) or the current Six-Year Improvement Program), band 2 (FY2018 – FY2028) and band 3 (FY2029 – FY2035).  These funds are anticipated to be available within the MPO area during the designated time periods or bands being used for the air quality conformity analysis. 

Mr. Vinsh commented that the Route 460 PPTA project is also being included in the project list and in the air quality analysis.

Mr. Svejkovsky further explained there are some buffer amounts under both forecasts.  There were insufficient funds to fiscally constrain the revised estimate for the total cost of the Rives Road interchange project. 

Mr. Vinsh added that recommendations from the on-going Roadway Safety Analysis of the I-95/I-85 interchange would probably lead to revisions in the current scope and cost estimates for this top priority interstate project.

After a period of discussion, it was the consensus of the Committee to recommend the updated project listing showing fiscal constraint for 2035 prioritized projects by time periods and with PE only phases for both the Rives Road and the Southpark interchange projects for the March 8 Policy Committee meeting.

 

REPORT ON STATE GRANT FUNDS FROM THE VIRGINIA NATIONAL DEFENSE INDUSTRIAL AUTHORITY (VNDIA)
Mr. Vinsh indicated the next quarterly report for these grant funds is due soon and a recommended approach to use remaining funds needs to be identified.  As discussed during the February meeting, the some VNDIA grant funds are not going to be used for intended projects because the Commonwealth Transportation Board decided used State ARRA funds to complete the Rt. 36 & Rt. 144 split intersection project at Sisisky Gate and because the bid awards at both Hickory Hill Road projects were considerably less than estimated cost.

Mr. Vinsh commented that it may be better to seek authorization from the VNDIA to use the remaining funds for a project that can be completed with remaining funds rather than recommending these funds be designated for future Temple Avenue improvements as discussed previously.  The Rt. 36 & Puddledock Road project currently on the RSTP priority list for future improvement was discussed as being proximate to Fort Lee and suitable for the remaining funds.  The cost of this project is estimated at $1,213,700.  The scope for this project would include realignment of the intersection and installation of crossing guard arms at the railroad track.  

After a period of discussion, it was the consensus of the Committee to recommend requesting authorization to use the remaining funds for an intersection project at Rt. 36 and Puddledock Road.  This project is currently on the RSTP priority list as a future improvement.  The cost of this project is estimated at $1,213,700.  The scope for this project would include realignment of the intersection and installation of crossing guard arms at the railroad track.   

 

REVIEW OF CURRENT PROCEDURE FOR RATING CANDIDATE PROJECTS FOR TRANSPORTATION PLAN UPDATES
Mr. Vinsh reviewed the 3 factors used to rate the 2035 candidate projects. 

It was the consensus of the Committee that the Chair would establish a Sub-Committee to address this item.

 

REVIEW OF PROPOSED FY13 – FY18 CMAQ AND RSTP ALLOCATIONS
Mr. Svejkovsky reviewed spreadsheets showing recommendations for allocations for the years FY13 – FY18 based on project status information discussed during the February meeting.  Mr. Svejkovsky explained that projects highlighted in yellow either need additional funds in future years or the cost estimate is expected to change, projects highlighted in green have surplus funds and projects in blue are newly initiated. 
Mr. Vinsh stated the project allocations shown in the spreadsheets prepared by VDOT reflect the priorities established by the MPO during the candidate project ratings conducted for each program. 

After a period of discussion, it was the consensus of the Committee to recommend Policy Committee endorsement of the allocations shown in the spreadsheets


ADJOURNMENT 
There being no further business, Mr. Schanzenbacher made a motion seconded by Mr. Bassett and carried, that the meeting be adjourned at approximately 12:05 p.m.

 


Minutes of the May 4, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Emily Stock, VDR&PT; Douglas Miles, (alternate) Prince George; Ron Svejkovsky, (alternate) VDOT; Mark Bassett, Dinwiddie; Mike Briddell, Petersburg; Gha-is Bashir, PAT; Jesse Smith (alternate) Chesterfield; Tammye Davis, FHWA; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  March Altman, Hopewell;   

OTHERS PRESENT:  Steven Hicks, Petersburg; John Stuart, Lockner, Inc.;

Vice -Chairman Schanzenbacher called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – March 2, 2012
Upon a motion by Mr. Bassett, seconded by Mr. Svejkovsky and carried, the minutes of the March 2, 2012 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF PROPOSED TRI-CITIES AREA PASSENGER RAIL STATION LOCATION ALTERNATIVES ANALYSIS
Ms. Stock provided the Committee with a summary overview of the proposed 2 – phased project to study the feasibility of both a potential new passenger station site located at Collier Yard in Petersburg along with the potential upgrade/expansion of the current station location in Ettrick. 

Ms. Stock indicated VDR&PT would pay the cost for both phases

Mr. Hicks asked when would the study begin?

Ms. Stock indicated the first phase should begin within the next month and the project would be completed by the end of the year.

Mr. Hicks asked the name of the consultant?

Ms. Stock indicated the project consultant would be Muffet & Nichols.

After a period of discussion, it was decided a copy of the project scope of work would be provided the MPO Secretary and then forwarded to Committee members.

 

REVIEW OF SUMMARY INFORMATION ON HB 1248/SB 639
Mr. Vinsh made reference to information attached to the agenda package from the Virginia Association of Counties regarding land use components of this legislation as adopted during the recent General Assembly session.  These legislative measures include requirements that local and regional transportation plans and programs be consistent with the State’s Transportation Plan (VTRANS) and the State’s Six-Year Improvement Program.  The State Transportation Plan is updated every 4 years and the Six-Year Improvement Program is updated annually.  Localities are required to consult with VDOT for an assurance of consistency of the transportation element of their comprehensive plans with the State transportation plan and program before the local comprehensive plan adoption process is initiated.  The CTB will notify any locality of an inconsistency and request the change. If the change is not forthcoming, the CTB may reallocate funds that were allocated to the nonconforming project, as permitted by state or federal law.

Further, if a locality or MPO does advance a project to the next phase of implementation as requested by VDOT or requests the termination of a project, the localities affected may be required to reimburse VDOT for all funds expended on the project as permitted by state or federal law.

In addition to other provisions of this State legislation, each locality is required to notify by January 1, 2013 when its next comprehensive plan update is scheduled.

A brief period of discussion followed this information item.

 

REVIEW OF DRAFT FY13 TRI-CITIES AREA UNIFIED TRANSPORTATION WORK PROGRAM
Mr. Vinsh made reference to the draft document attached to the agenda packet and review key activities and indicated revenue estimates were preliminary at this time.

Mr. Vinsh also indicated updated urbanized population estimates would be prepared for the Richmond Regional and Tri-Cities portions of the Richmond, VA urbanized area following the 2010 Census. 

Mr. Vinsh also indicated the boundary line in Chesterfield separating the Richmond Regional and Tri-Cities transportation study areas was unsettled at this time.

After a brief period of discussion, Mr. Bassett made a motion, seconded by Mr. Miles and carried, a motion was adopted that the FY13 draft work program be recommended for approval by the MPO – Policy Committee.

Mr. Hicks asked that the record show the City of Petersburg does not support approval of the FY13 work program because it does not include a task related to the traffic impacts of the Route 460 PPTA project on existing Route 460 in Petersburg.  Mr. Hicks added that further comment would be forthcoming from Petersburg regarding this item.


ADJOURNMENT 
There being no further business, the meeting be adjourned at approximately 11:15 a.m.

 


Minutes of the June 1, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights; Emily Stock, VDR&PT; Julie Walton, Prince George; Mark Bassett, Dinwiddie; Steven Hicks, Petersburg; Barbara Smith Chesterfield; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Emily Stock, DRPT; Mark Bassett, Dinwiddie; Gha-is Bashir, PAT   

OTHERS PRESENT:  Doris McCloud, VDEQ; Paul Agnello, Rob Crandol, Scott Gagnon VDOT; Brian Copple, Colonial Heights

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – May 4, 2012
Upon a motion by Ms. Smith, seconded by Mr. Schanzenbacher and carried, the minutes of the May 4, 2012 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON THE I-95/I-85 ROADSIDE SAFETY ASSESSMENT (RSA) 
Mr. Agnello distributed a handout describing the history of the interchange construction at this location; its current traffic load as the busiest roadway in the Tri-Cities; scope of work to include identification of safety issues; and, study area limits (Temple Avenue to Rives Road). 

Mr. Agnello explained that the Roadway Safety Audit conducted on May 17, 2012 identified key locations assessed included Roslyn Road (Exit 53); Washington Street (Exit 53); Washington Street/Wythe Street (Exit 52); I-95/I-85 Interchange (Exit 51); US 301/South Crater Road (Exit 50) and Rives Road (Exit 47).   Information on the crash rate of the Tri-Cities segment of I-95 was compared with rates for other portions of the I-95 corridor.

Preliminary geometric findings indicate spacing concerns at the I-95/I-85 interchange include I-95 Northbound:  US 301 to I-85 Southbound ~ 360 feet and I-95 Southbound:  I-85 Northbound to South Crater Road ~ 250 feet.

Mr. Agnello concluded by saying final results of this assessment are expected in July or August 2012.


DISCUSSION OF CURRENT CMAQ CANDIDATE PROJECT REVIEW PROCEDURE AND SCHEDULE FOR NEXT PROJECT SELECTION PROCESS

After a brief period of discussion, the Chair designated local government members Committee members to serve on a CMAQ Subcommittee and June 25 was selected as the date for a 10 a.m. 


PRESENTATION ON THE PROPOSED OZONE ADVANCE PROGRAM FOR THE RICHMOND, VIRGINIA AREA
Ms. McCloud distributed a handout and presented information on a voluntary EPA program to reduce emissions of ozone precursors to help improve future air quality and help attain future ozone standards.  The aim of the ozone advance voluntary program is to enlist the support of the public, governmental agencies, small business owners and industries to undertake measures that reduce activities that contribute to ozone production.

Ms. McCloud explained that participation in the Ozone Advance Program would likely be received favorably by EPA and would possibly provide more time before a potential ozone nonattainment re-designation in the Richmond, Virginia area. 

Committee members asked several questions related to the timing of the program and how the program could be encouraged at the local government level.

Ms. McCloud indicated the ozone advance program needed to be in place by May 2013 in order to be considered by EPA and that VDEQ would be developing specific information on proposed program implementation.  Ms. McCloud further indicated this information would be available for public information later this calendar year. 


AUTHORIZATION FOR CPDC STAFF TO ADVERTISE THE TRANSPORTATION CONFORMITY ANALYSIS OF THE YEAR 2035 DRAFT TRANSPORTATION PLAN PROJECT LIST AND THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM FOR PUBLIC REVIEW
Mr. Vinsh requested authorization to advertise the Conformity Analysis document prepared by VDOT – Environmental Division for public review.   

Upon a motion by Ms. Smith, seconded by Ms. Walton and carried, a motion was adopted to authorize the CPDC staff to advertise the Conformity Analysis for public review.


ELECTION OF OFFICERS
After a brief period of discussion it was the consensus of the Committee that the current Chair and Vice-Chair would serve another term.


ADJOURNMENT 
There being no further business, the meeting be adjourned at approximately 11:20 a.m.

 


Minutes of the August 3, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Julie Walton, Prince George; Gha-is Bashir, PAT; Mark Bassett, Dinwiddie; Mark Riblett, VDOT;   Steven Hicks, Petersburg; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Emily Stock, DRPT; Barbara Smith, Chesterfield    

OTHERS PRESENT:    Paul Agnello, Rob Crandol, Melinda Baicy, Laura Walton, Sherry Eagle, Dan Grinnell, VDOT; Brian Copple, Chuck Henley, Colonial Heights; Andrew Duggan, Fort Lee.

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – June 1, 2012
Upon a motion by Mr. Hicks, seconded by Mr. Schanzenbacher and carried, the minutes of the June 1, 2012 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF PROPOSED CHANGES TO CMAQ PRIORITIZATION PROCEDURE
Mr. Vinsh stated the CMAQ Subcommittee had met 2 times to discuss potential refinements to the current prioritization procedure used to evaluate candidate CMAQ projects.  Mr. Vinsh made reference to the July16, 2012 draft revised procedure attached to the agenda packet and summarized changes recommended by the CMAQ Subcommittee to the existing procedure. 

Technical Committee members discussed the recommended changes and added additional changes by procedure number and rating factor number, as follows:

1.  Projects with some expenditure will be considered highest priority and will not be re-rated 
during the next prioritization round.  Individual project phases will not be considered for
prioritization.

10. Local, private or non-CMAQ funding will not be considered as a factor in rating candidate
projects.

CMAQ Project Profile

4.  The proposed scope of work for each candidate project needs to be well-described.  VDOT will
either prepare or confirm the preliminary cost estimate for each candidate project.

 

CMAQ Candidate Project Rating Factors
1.  B. CPDC staff was directed to gather information on evaluation measures better suited for rating
candidate transit projects.

2.  The non-CMAQ funding rating factor was deleted.

After a period of further discussion, it was the consensus of the membership that this item would be considered during the next MPO – Technical Committee meeting.

 

REVIEW OF STATUS OF CURRENT CMAQ PROJECT ALLOCATIONS
The status of current funded projects was reviewed as follows:

Rt. 1 & Woods Edge Road (UPC 90367)

  1.  Options are being reviewed, project may be dropped

Rt. 144 & Harrowgate Road (UPC 98994)

  1. Additional funding needed, PE committed

Lakeview & Branders Bridge (UPC 99004)

  1. PE started September 2011.

Rt. 10 & Hummel Ross Road (UPC 12955)

  1. Construction on hold as private industry is developing design for adjacent project    

Hopewell Circulator Route (UPC T9443)

  1. This 3 year demonstration is approximately 1.5 years into implementation.  Ridership has been favorable.  The vehicle acquisition component of the project appears to be underfunded.  A regular bus will be needed for this route after the demonstration period is over and the City of Hopewell assumes local sponsorship of the operating deficit for this route. 

 
Rt. 36 at Jefferson Park Road (UPC 100500)

  1. This project is separate from the State ARRA project at Rt. 36 & Rt. 144.  PE is scheduled to begin November 2012.

 
South Crater Road Area Signalization (UPC 101039)

  1. No activity 

Puddledock & Industrial Boulevard (UPC 101289)

  1. No activity

Rt. 460 & Enterprise Drive (UPC 100499)

  1.  

 

Rt. 460 & Bull Hill Road (UPC 100499)

  1. Project on hold because of Rt. 460 PPTA.  VDOT will “refresh” old CMAQ funds with newer CMAQ funds.

Rt. 156 & Laurel Springs Road (UPC 97635)

  1.  Construction scheduled for January 2014

Ozone Alert (UPC T204)

  1. Continuing project

Rt. 1 & Dupuy (UPC 3945)

  1. Project schedule for advertisement September 2012, additional funds needed $1,214,151

Rt. 1 (Boulevard) Add Center Turn Lane Westover Ave. to Windsor Ave. (UPC 52434)

  1. Project scheduled for advertisement September 2012, additional funds needed $269,698

Rt. 1 (Boulevard) Add Center Turn Lane Windsor Ave. to Pickwick Ave. (UPC 90374)

  1. Project scheduled for advertisement September 2012

Mr. Vinsh stated that during the March 2011 MPO – Policy Committee meeting direction was provided that special exception was to be made for the Rt. 1 & Dupuy Avenue project to provide sufficient CMAQ funding to allow full funding for the construction of this project scheduled for the spring of 2012 in conjunction with planned advertisement for UPC 52434 and UPC 90374. 

Mr. Vinsh further stated VDOT and the City of Colonial Heights have been evaluating options to meet the $1,916,076 funding shortfall and enable UPC 3945 to be advertised at the same time as adjoining projects UPC 52434 and UPC 90374. 

Mr. Henley stated the City of Colonial Heights recommends using $1,061,574 from the CMAQ balance entry and transferring $854,502 in FY13, FY14 & FY15 allocations from 4 other CMAQ projects in Colonial Heights, including UPC 98883 Rt. 144 Temple Ave. Signal Coordination; UPC 99194 Rt. 1 & Branders Bridge; UPC 100501 Rt. 1 & Westover Ave.; and, UPC 101116 Rt. 1 & Temple Avenue. 

Ms. Eagle stated these 4 projects have not been started and some allocations would remain on each project. 

Mr. Vinsh asked how would the current CMAQ prioritization order of the 4 projects proposed to have allocations transferred be impacted. 

After a period of further discussion, Mr. Schanzenbacher made a motion that was seconded by Mr. Bassett and carried that the above described option for fully funding UPC 3945 and advertising the 3 projects as scheduled was approved leaving it to be resolved how the current prioritization of the 4 other CMAQ projects in Colonial Heights would be impacted by the transfers.
ADJOURNMENT 

It was the consensus of the membership that the remaining agenda items would be deferred until the next meeting. The meeting was adjourned at approximately 12:20 p.m.

 


Minutes of the September 7, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Julie Walton, Prince George; Gha-is Bashir, PAT; Mark Bassett, Dinwiddie; Emily Stock, DRPT; Mark Riblett, VDOT;  Barbara Smith, Chesterfield; Steven Hicks, Petersburg; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Julie Walton, Prince George      

OTHERS PRESENT:    Paul Agnello, Laura Walton, Dan Grinnell, VDOT; Mike Todd, DRPT; Brian Copple, Brian Copple, Colonial Heights; Mark Bittner, CPDC  

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – August 3, 2012
Upon a motion by Mr. Hicks, seconded by Mr. Bassett and carried, the minutes of the August 3, 2012 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

 

REPORT ON I-95/I-85/Rt. 460 ROADSIDE SAFETY STUDY
Mr. Agnello presented a report on the findings of a recently completed study of this interstate facility.  Mr. Agnello explained this interchange was constructed in 1958 as part of the Richmond/Petersburg Turnpike and is one of the oldest interstate facilities in the Commonwealth.  The assessment documented safety and design deficiencies, alternative solutions and improvement recommendations.  Improvements were grouped into short term concepts and long term concepts.

Short term concept improvement needs included the I-95 southbound ramp onto West Washington Street and the need for the application of crash cushions for Wagner Road.  The cost of these recommended improvements were approximately $740,000.

Long term concept improvement needs included improvement for the I-85 northbound movement to I-95 southbound; I-95 northbound on-ramp at South Crater Road and I-95 northbound movement to I-85 southbound.  The recommended improvements included combinations of closing existing ramps, and constructing new ramps, roundabouts and a flyover.  The total cost to complete the long term concept improvements in 2019 dollars is approximately $71m.

Mr. Agnello indicated the next steps for this project would be to prepare a final report to include a MPO recommendation.

Mr. Vinsh indicated it would be desirable for the City of Petersburg to review the study and forward its views regarding the recommendations.
Mr. Hicks expressed a desire for VDOT to present the study to Petersburg representatives. 

Mr. Agnello indicated VDOT would be willing to do this.

A period of discussion followed regarding project phasing and eligibility of selected elements under the Congestion Mitigation and Air Quality Program and the Highway Safety Improvement Program.

 

PRESENTATION OF INFORMATION ON TRI-CITIES AREA PASSENGER RAIL STATION ALTERNATIVES STUDY
Mr. Todd from the Virginia Department of Rail and Public Transportation presented the findings of a preliminary alternatives study of two candidate locations for a future passenger rail station in the Tri-Cities.  The study evaluated the existing station in Ettrick and a greenfield site near Collier Yard in Petersburg.  Comparative data including property size, interstate access, preliminary cost, multimodal access were included in this evaluation.  The study concluded neither site has any fatal flaws.  The findings indicate both sites could be developed as a future passenger rail station and both sites should be advanced for analysis under the National Environmental Policy Act (NEPA). 

Page 7 of the report indicates available passenger rail ridership for the Tri-Cities Area.  The current 4 round trip daily service connecting the Tri-Cities with the Northeast Corridor and locations southward served 22,000 passengers in 2011.  Assuming the addition of the Southeast High Speed Rail Service (SEHSR) and the Norfolk connecting conventional service to include a total of 10 daily round trips, the projected Tri-Cities ridership in the year 2022 is 76,000 and 98,000 in the year 2025.  The study does not provide a separate ridership forecast for the Norfolk conventional service planned to start in December 2012.   

Mr. Todd indicated the existing Ettrick station is classified as a small station.  The need for a medium station in the Tri-Cities would exist at the time high speed service is offered.

Mr. Hicks inquired about next steps in this process.

Mr. Todd indicated the study recommends additional study with NEPA work and stakeholder input are needed in order to move this process forward.

 

REVIEW OF PROPOSED CHANGES TO CMAQ PRIORITIZATION PROCEDURE
Mr. Vinsh reviewed major proposed changes recommended following 2 previous committee meetings including the following:

  • Projects with no funds expended will be re-rated during the fall of 2012 along with new candidate projects;
  • A project phase is not considered a candidate project, unless the total project will be completed;
  • CTB Commission for the VDOT-Richmond District will annually review, revise as appropriate, and endorse recommended allocations;
  • Local or private funds or in-kind match will not receive consideration for prioritization;
  • Project sponsor initiated project cost increases resulting from scope change after a project is under contract are subject to State legislative provision for reasonableness, including potential reimbursement for 100% of the cost increase by the project sponsor;
  • VDOT will provide NOx and hydrocarbon reduction estimates for each CMAQ project during the project implementation period;
  • Upon project completion, any remaining funds are returned to the balance entry account for reallocation to the next priority project; and,
  • Uncompleted projects with some prior year expenditure are considered highest priority to received balance entry funds remaining from completed projects and future allocations.

Upon a motion by Ms. Smith, seconded by Mr. Hicks and carried and motion was adopted to recommend the above referenced changes to the MPO – Policy Committee.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TIP FOR UPC T11802
Mr. Agnello indicated VDOT is requesting an amendment to the current TIP to include a project to convert vehicles to alternative fuels.

Several questions were raised regarding the State fleet budget, location of the vehicles to be converted and project eligibility.

Upon a motion by Mr. Schanzenbacher, seconded by Ms. Smith and carried, a motion was adopted to defer action on this item until the next meeting.

 

DISCUSSION OF MPO PREFERENCE FOR IDENTIFYING BRIDGE RELATED PROJECTS AS GROUPED OR UNGROUPED IN THE TIP
Mr. Riblett cited the Hayden Street bridge removal project as an example on the need for a decision from the MPO on its preference for either listing bridge projects as grouped or ungrouped in the TIP.  Regionally significant projects are required by federal regulations to be ungrouped and the current practice is to ungroup all CMAQ and RSTP projects.  Federal regulations allow bridge projects to be grouped that are not regionally significant.  The Hayden Street bridge project is not regionally significant.

Upon a motion by Mr. Hicks, seconded by Ms. Smith and carried, a motion was adopted to recommend the Hayden Street bridge removal project be grouped.

 
ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:55 a.m.

 


Minutes of the October 5, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Gha-is Bashir, PAT; Mark Bassett, Dinwiddie; Mark Riblett, VDOT;  Barbara Smith, Chesterfield; Steven Hicks, Petersburg; Douglas Miles, (alternate) Prince George; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Emily Stock, VDR&PT      

OTHERS PRESENT:    Laura Walton, Rob Crandol, VDOT; Brian Copple, Colonial Heights; Mark Bittner, CPDC  

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – September 7, 2012
Upon a motion by Ms. Smith, seconded by Mr. Bassett and carried, the minutes of the September 7, 2012 meeting were approved with the corrections showing Julie Walton and Barbara Smith were not present.

CITIZEN INFORMATION PERIOD

No comments

REVIEW OF PROPOSED CHANGES TO CURRENT CMAQ PRIOITIZATION PROCEDURE AND SCHEDULE FOR NEXT CMAQ PRIORITIZATION ROUND
Mr. Vinsh indicated the MPO – Policy Committee met on September 13 and reviewed recommendations made by the Technical Committee on September 7 for changes in the current procedure.  The Policy Committee requested additional study be given by the Technical Committee to continue the some form of the current practice to give consideration in the rating process for private/local/in-kind contribution for candidate projects.

Mr. Schanzenbacher made a recommendation that the prioritization procedure be modified to remove any points awarded to a project during rating process for private/local/in-kind contribution if these non-CMAQ funds are not available at the time the project is ready to go to contract.  The project would decline in the priority order but would remain on the prioritized list.   The motion was seconded by Ms. Smith and carried with one dissenting vote.

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TIP FOR UPC T11802
Mr. Agnello made reference to additional background materials attached to the agenda packet regarding this proposal by VDOT.   The project would be to use State CMAQ funds to fund the additional cost of purchasing alternative fuel vehicles to the VDOT fleet.  The CMAQ funds would be used to pay the difference between vehicles operated with traditional fuels and alternative fuels for selected statewide vehicle purchases. 

Several Committee members expressed opinions that the State CMAQ funds could be used for more important projects.  After a period of discussion a motion was made by Ms. Smith, seconded by Mr. Schanzenbacher and carried, that a recommendation be forwarded supporting the proposed TIP amendment for (UPC T11802) State Fleet Fuel Conversion Program. 


REVIEW OF PROPOSED AMENDMENTS TO THE FY13 UNIFIED TRANSPORTATION WORK PROGRAM (UTPWP)
Mr. Vinsh indicated proposed amendments to the FY13 UTPWP included the addition of $31,251 in PL funds under Task #2.0.  These additional FY13 funds were made available to the MPO after the draft FY13 project was endorsed. 

Mr. Vinsh further indicated the CPDC staff is seeking authorization to fill a position that would be assigned to support MPO tasks.  In addition, a FY13 Section 5303 grant application would be prepared and forwarded to VDR&PT for processing in the near future.  Updated Section 5303 tasks shown in the FY13 work program are proposed to be modified to replace previous tasks related to freight movement and development of the Commonwealth Center for Advanced Logistics (CCAL) with an update of 2003 Tri-Cities Bikeways Plan and an inventory of local pedestrian planning activities.

Mr. Hicks suggested that these funds should be used for Continuing Operations Assessment for PAT activities. 

After a period of discussion, it was determined the Section 5303 funds shown in the FY13 UTPWP were intended for metropolitan transportation planning activities and PAT should contact DR&PT to see if Section 5304 funds were available for a future Continuing Operations Assessment for PAT.

Upon a motion by Mr. Schanzenbacher, seconded by Ms. Smith and carried, it was recommended the FY13 UTPWP be amended as indicated in the agenda materials.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:55 a.m.

 


Minutes of the November 2, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Gha-is Bashir, PAT; Mark Bassett, Dinwiddie; Mark Riblett, VDOT;  Barbara Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Julie Walton, Prince George; Steven Hicks, Petersburg; Emily Stock, DR&PT      

OTHERS PRESENT:    Paul Agnello, Sherry Eagle, Melinda Baicy, Julie Brown, Laura Walton, Dan Grinnell, Jennifer Debruhl, Rob Crandol, VDOT; Morteza Farajian, Office of Transportation Public Private Partnerships; Brian Copple, Colonial Heights   

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – October 5, 2012
Upon a motion by Ms. Smith, seconded by Mr. Bassett and carried, the minutes of the October 5, 2012 meeting were approved  

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF PROPOSED AMENDMENTS TO THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE ROUTE 460 PPTA PROJECT
Mr. Farajian presented summary information on the project, including location, need, trip time, costs, economic impacts and project benefits. 

Regarding the current status of this project, Mr. Farajian indicated technical proposals from all three offerors were received in September 2012 and all three passed all the evaluation criteria.  US 460 Mobility Partners was selected because their proposal required the least amount of public subsidy.  Mr. Farajian also provided summary information on provision for project financing, scheduling and additional public meetings.

Mr. Schanzenbacher stated the main question the Tri-Cities Area has about this project is the location issue of the western terminus in Prince George. 

Mr. Farajian indicated there was potential for enhancement or reconsideration of the approved western terminus location after project financial close scheduled to occur before the end of December 2012. 

Mr. Vinsh asked what was the process or steps involved in the enhancement. 

Mr. Farajian indicated the PPTA process allows for potential project enhancements but no specifics would be available until sometime after January 1, 2013.

Mr. Agnello stated this project is one of the largest projects currently in the Commonwealth and 5 amendments to the FY12 – FY15 TIP were needed.  Mr. Agnello reviewed the description and amount for each of the proposed amendments.  Mr. Agnello also stated approximately 7.20 miles of the total approved project length are located within the Tri-Cities MPO study area.  This mileage represents approximately 13.5% of the total project estimated cost.

After a brief period of further discussion, Mr. Schanzenbacher made a motion, seconded by Mr. Bassett and carried, that the proposed 5 amendments to the FY12 – FY15 TIP be endorsed by the MPO-Policy Committee.

 

REVIEW OF INFORMATION ON THE TRANSPORTATION ALTERNATIVES PROGRAM
Ms. Debruhl presented information and described how new federal legislation adopted in June 2012 under MAP-21 consolidated the Transportation Enhancement, Safe Routes to Schools and Recreational Trails programs into the Transportation Alternatives Program, reduced overall funding and provided opportunity for MPOs located in urbanized areas greater than 200,000 in population to have a role in project selection.

Ms. Debruhl indicated MAP-21 is a 2 year program and FY13 Enhancement grants had already been endorsed by the CTB before the federal legislation was adopted.   The MPO has the option of developing its own selection process for the Transportation Alternative Program; however, limited time is available.  The Tri-Cities MPO FY 14 allocation under the Transportation Alternatives Program is approximately $169,000.

The State recommendation for FY14 is that the MPO endorse the concept of a joint VDOT/MPO process whereby VDOT solicits FY14 applications beginning December 1, 2012 for eligible projects with some previous grant awards, evaluates candidate projects and presents this information to the MPO.  The MPO will then review the results of the VDOT candidate project ratings and select projects located within the Tri-Cities Area up to the $169,000 total FY14 amount available to the Tri-Cities MPO under the Transportation Alternatives Program. 

There are 4 projects located in the Tri-Cities with some previous awards.  Project sponsors would be eligible to apply for FY14 funds to complete additional project phases under the VDOT recommendations for FY14 funds.  These projects are as follows:

  • City of Petersburg; Appomattox River Trail and Rail Station Renovation; Total Cost $2,060,000; Amount Completed $1,022,000
  • Chesterfield County; VSU/Ettrick Riverfront Trail; Total Cost $468,750; Amount Completed $375,000
  • City of Colonial Heights; Government Center Streetscape; Total Cost $741,250; Amount Completed $492,801
  • City of Colonial Heights; Appomattox River Greenway Trail; Total Cost $1,038,750; Amount Completed $831,000

Ms. Debruhl indicated projects with previous grant awards will also be eligible to apply for State FY14 Transportation Alternatives Program funds.

After a period of discussion, Ms. Smith made a motion, seconded by Mr. Schanzenbacher and carried, to recommend MPO endorsement of the VDOT recommendation for administration of the FY14 Transportation Alternatives Program as described above.  

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR FY13, FY14 & FY15 PROJECTS FOR PETERSBURG AREA TRANSIT (PAT)
Mr. Vinsh made reference to attached materials in the agenda packet showing FY13, FY14 & FY15 capital and operating projects for Petersburg Area Transit (PAT) using a new format. 

After a brief period of discussion, Ms. Smith made a motion, seconded by Mr. Bassett and carried, that the proposed amendments be endorsed by the MPO – Policy Committee.

 

REVIEW INFORMATION ON STATUS OF ROADWAY FUNCTIONAL CLASSIFICATION STUDY
Mr. Agnello reported VDOT is responding to federal requirements for review of highway functional classification.  The Tri-Cities study will likely begin near the end of November 2012.  Further information will be provided to the Technical Committee at a later date.

 
REVIEW STATUS OF ACTIVE CMAQ PROJECTS
Mr. Agnello provided summary information on 24 active CMAQ projects with a handout showing 10 prioritized projects with balances to complete totaling $2,118,425.  Another 14 prioritized projects are scheduled to be fully funded in the Tri-Cities over the 6 year period. 

Mr. Vinsh commented on the capital component of the Hopewell Demonstration Route and indicated the need for a $390,000 larger vehicle for this route has been established but it was not certain if the City of Hopewell would decide to fund the local share of the cost of this transit service after the 3 year demonstration period is completed.

Mr. Vinsh asked Mr. Bashir if the $454,000 CMAQ demonstration project included sufficient operating funds to complete 3 years of operation. 

Mr. Bashir stated additional operating funds would be needed and agreed to provide this estimate for additional CMAQ funds needed during the December meeting.

 

REVIEW AVAILABLE INFORMATION ON CANDIDATE CMAQ PROJECTS FOR THE 2012 PRIORITIZATION ROUND
Mr. Bashir presented preliminary information on 2 candidate CMAQ projects.  One project involved the construction of a parking deck at Petersburg Multi-modal Station located at Washington & Union streets in Petersburg.  The second project involved the purchase of 6 PAT replacement buses totaling $2,400,000 scheduled over a 6 year period.

Mr. Vinsh indicated other sponsors of candidate projects for the 2012 prioritization round need to present information and respond to questions on their projects during the December meeting.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:55 a.m.

 


Minutes of the December 7, 2012 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Gha-is Bashir, PAT; Paul Agnello, VDOT;  Julie Walton, Prince George; Steven Hicks, Petersburg; Barbara Smith, Chesterfield; Mike Todd (alternate)  DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Mark Bassett, Dinwiddie;  

OTHERS PRESENT:    Sherry Eagle, Melinda Baicy, Laura Walton, Rob Crandol, VDOT; Brian Copple, Colonial Heights; Mark Bittner, Crater PDC  

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – November 2, 2012
Upon a motion by Ms. Smith, seconded by Mr. Schanzenbacher and carried, the minutes of the November 7, 2012 meeting were approved  

CITIZEN INFORMATION PERIOD

No comments

REVIEW OF INFORMATION ON EXISTING CMAQ AND RSTP PROJECTS
Mr. Agnello distributed summary information and reviewed the status of 4 RSTP projects and 2 CMAQ projects with outstanding balances to complete, as of 11/12:

RSTP

  • UPC 101287 Dupuy Avenue improvements
  • UPC 101030 Puddledock Road w/Route 36 intersection
  • UPC 90018 Cedar Level Road Phase II
  • UPC T11927 Puddledock Road widening 2 to 4 lanes

   
CMAQ

  • UPC 98994 Route 144 & South Street
  • UPC 100500 Route 36 Additional WB left turn lane at Route 630

Mr. Agnello also indicated the Hickory Hill Road projects are in the process of being closed and the potential opportunities to use remaining VNDIA 50% matching funds for other Fort Lee expansion projects are available.

Mr. Vinsh stated there have been discussions to use remaining VNDIA matching funds for the Lee Avenue & Rt. 36 and the Puddledock Road & Rt. 36 intersection projects. 

Mr. Vinsh further stated efforts were being made to secure authorization from the Secretary of Veterans Affairs and Homeland Security to commit remaining funds for additional projects. 
Mr. Hicks asked if VDOT supports the reconstruction of Puddledock as a 2 or 4 lane roadway.

Ms. Braicy indicated no decision on this question has been reached by VDOT as Petersburg prefers 2 lanes, Prince George prefers 4 lanes. 

Mr. Agnello commented VDOT is taking a further look at this corridor.

Ms. Walton stated additional commercial development is under construction and additional development is planned along the Prince George portion of Puddledock Road.

Mr. Bashir commented that the estimated cost for the Hopewell Circulator Route will be more than the $454,000 amount currently budgeted.  The route mileage is 3,813 per month and PAT’s operating cost per mile is $7.13. 

Mr. Bashir also stated no vehicle has been purchased under the CMAQ Hopewell Circulator demonstration grant and PAT is operating the route with a spare bus. 

Mr. Vinsh stated the 2010 TDP recommended the purchase of small vehicle costing $60,000 for the demonstration route; however, demand for the service quickly exceeded the capacity of a small vehicle.  The 36 month demonstration route is in month #16 and no decision has been made on what size vehicle should be purchased or if a vehicle should be purchase until the Hopewell decides if they will fund the local share for this route after the demonstration period is over. 

Mr. Altman indicated Hopewell would address this question probably during the time budget preparations are underway for the fiscal year that a local share would be needed from the City of Hopewell.

Mr. Vinsh comment that the candidate CMAQ project provided by PAT for a parking garage was not eligible item as FTA will only fund parking facilities related to PAT patrons using the local fixed-route public transit service.

Mr. Hicks indicated Petersburg would be modifying the proposed scope of services for this candidate project.

 
REVIEW OF AVAILABLE INFORMATION ON CANDIDATE CMAQ PROJECTS FOR THE 2012 PRIORITIZATION ROUND
After a brief period of discussion, it was the consensus of the membership that the CPDC staff send a list of candidate projects to the members following the meeting and that the focus of the January meeting be discussion of the projects to be rated.

 

REVIEW INFORMATION ON ROADWAY FUNCTIONAL CLASSIFICATION STUDY
Mr. Agnello briefly commented that information relating to this item is under development by the project consultant.


REVIEW OF PROPOSED SMOOTHING OF THE TRI-CITIES PORTION OF THE 2010 RICHMOND, VIRGINIA URBANIZED AREA BOUNDARY
Mr. Bittner and Mr. Agnello distributed a map showing the official Census urbanized area boundary line, the Tri-Cities MPO study area boundary and a VDOT proposed adjustment to the Census urbanized area boundary line in Tri-Cities. 

Mr. Bittner stated the adjusted boundary line does not impact funding for transportation programs.  The purpose of adjusting the boundary line is to show a more generalized urbanized area.  This information does not impact the boundary in Chesterfield separating the Richmond and Tri-Cities study areas.

Mr. Agnello commented that process is required by federal regulations following each decennial census.  

After a brief period of discussion, the consensus of the membership was to support the VDOT recommendation for smoothing the Tri-Cities portion of the 2010 Richmond, Virginia urbanized boundary line.

 

REPORT ON STATUS OF I-95 TOLLING PROPOSAL UNDER DEVELOPMENT BY VDOT AND FHWA
Mr. Vinsh stated VDOT has submitted a proposal to FHWA under a pilot program to authorize the tolling of an existing interstate facility.  The roadway to be tolled is the entire 179 miles of I-95 Washington, DC and the North Carolina border.  VDOT proposal includes the construction of single tolling facility within the corridor.  The tolling facility is proposed to be located in Sussex County, Va.

Mr. Vinsh further stated local opposition to this proposal has developed and several entities have retained legal services to oppose the Virginia application.  The County of Sussex has filed a complaint under the U.S. Civil Rights Act of 1964 with FHWA regarding the Virginia application as placing an undue burden on low income, minority persons currently residing in the vicinity of the proposed tolling facility.

Mr. Vinsh indicated VDOT has held several public meetings along the corridor and received public opposition to the proposal. 

 

REVIEW OF AVAILABLE INFORMATION ON FUTURE METROPOLITAN PLANNING FUND ALLOCATIONS FOR THE TRI-CITIES AREA
Mr. Vinsh indicated VDOT and DRPT are required by the federal government to revise procedures for allocating transportation planning funds following each decennial census.  The State agencies have recently engaged MPO representatives in a consultation effort.  A final basis for distribution of the funds has not been determined but it appears a change is going to be made for each MPO to receive a base allocation.  Base allocations are currently made by urbanized area and the base is split between the Richmond MPO and Tri-Cities MPO for the Richmond, VA urbanized area.  It further appears the State agencies intend to continue using urbanized area population is the primary factor in allocating transportation planning funds and will not consider differences in applicable federal planning requirements among the MPOs.

DISCUSSION OF THE TRI-CITIES MPO TITLE VI PLAN
Mr. Vinsh stated each MPO is required to have a plan showing compliance with Title VI of the 1964 Civil Rights Act, as amended by June 30, 2012.    Pursuant to this requirement, the CPDC staff submitted information to DRPT and its project consultant on June 21, 2012 indicating the Tri-Cities MPO had been using the Crater Planning District Commission’s Affirmative Action Program as its Title VI plan and had several questions regarding the update of this document, including the application of the Limited English Proficiency (LEP) requirement in Chesterfield County as this jurisdiction is split between two MPO study areas.  The project was not completed on schedule.

Mr. Vinsh further indicated additional information has been provided by the project consultant and the CPDC staff has recently completed a draft Title VI Plan, including provision for LEP.  

Mr. Vinsh distributed copies of the draft document and indicated this information would be presented for MPO review and action during the January meetings.

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:45 a.m.

 

 

CPDC