Cap


2013 Minutes - Technical Committee

January 4
March 1
March 8
April 8
May 3
June 7
August 2
September 6
October 4

November 1

December 9


Minutes of the January 4, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Gha-is Bashir, PAT; Paul Agnello, VDOT;  Julie Walton, Prince George; Steven Hicks, Petersburg; Mark Bassett, Dinwiddie; Barbara Smith, Chesterfield; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Emily Stock, DRPT;  

OTHERS PRESENT:    Jerry Gonzales, Von Tisdale, Richmond, Ridefinders; Fritz Brandt, Fort Lee; Laura Walton, VDOT; Brian Copple, Colonial Heights; Mark Bittner, CPDC.  

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – December 7, 2012
Upon a motion by Mr. Hicks, seconded by Mr. Bassett and carried, the minutes of the December 7, 2012 meeting were approved with clarification by Mr. Hicks that the current scope of work for the Puddledock Road & Rt. 36 intersection project assumes 2 lanes for the Petersburg portion of the corridor and the decision of 2 lane vs. 4 lane design is up to VDOT.    

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF DRAFT TITLE VI PLAN
Mr. Vinsh made reference to the draft Title VI Plan attached to the agenda packet and discussion of this item during the December 7 meeting. 

Upon a motion by Mr. Hicks, seconded by Mr. Bassett and carried, a recommendation for approval of this document was forwarded to the MPO – Policy Committee.

 

REVIEW OF AVAILABLE INFORMATION ON CANDIDATE CMAQ PROJECTS FOR THE 2012 PRIORITIZATION ROUND

Project sponsors reviewed candidate project locations using Google aerial views.  Project scopes of work and preliminary cost estimates for the 23 candidate CMAQ projects were reviewed.

Mr. Vinsh indicated additional information would be needed for some candidate projects, including  eligibility determination.

After a period of discussion, it was the consensus that the CPDC staff would forward the preliminary results of the project ratings as soon as this information becomes available.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:45 a.m.



Minutes of the March 1, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Gha-is Bashir, PAT; Paul Agnello, VDOT;  Julie Walton, Prince George; Steven Hicks, Petersburg;  Barbara Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Mark Bassett, Dinwiddie;  

OTHERS PRESENT:    Jerry Gonzales, Richmond, Ridefinders; Fritz Brandt, Fort Lee; Laura Walton, Sherry Eagle, Dan Grinnell, VDOT; Brian Copple, Colonial Heights; Mark Bittner, CPDC.  

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – January 4, 2013
Upon a motion by Ms. Smith, seconded by Mr. Schanzenbacher and carried, the minutes of the January 4, 2013 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON CURRENT CMAQ PROJECTS and
Mr. Agnello distributed a handout showing 3 current projects with funding and some outstanding balances to complete as of March 1, 2013 as follows:   

  • UPC 98994 - Rt. 144 (Harrowgate Rd). & South Street
  • UPC 100500 - Rt. 36 & Rt. 630 (Jefferson Park Rd.)
  • UPC 90367 – Rt. 1 & Woods Edge Rd.

Mr. Agnello indicated the projects with deficits would need to be fully funded and are considered higher priority than projects from the 2012 prioritization round.

The handout also listed the 4 Colonial Heights projects with funding transferred by special exception to the Dupuy Avenue & Rt. 1 project (UPC 3945) as follows:

  • UPC 98883 – Rt. 144 Temple Avenue Corridor Signalization
  • UPC 99194 – Branders Bridge Rd. & Rt. 1
  • UPC 101116 – Rt. 1 & Rt. 144
  • UPC 100501 – Rt. 1 & Westover Avenue

Mr. Agnello explained UPC 98883 and UPC 99194 rated fairly well in the 2012 prioritization round and could probably be funding within the next 6 years.   

Mr. Hicks asked about the right-of-way cost on the Rt. 144 Harrowgate Road & South St. project.

Ms. Smith indicated a new right-of-way cost estimate is available and the project cost has been reduced.
Ms. Eagle indicated the project cost savings is approximately $150,000.

Mr. Agnello stated the VDOT system for entering CMAQ project allocations is only scheduled to be open through the third week of March.

Mr. Bashir Paige asked if consideration will be given to funding the additional cost for the Hopewell Circulator Route.

Mr. Vinsh reviewed the background for the original cost estimate of $454,000 and the revised estimate which is just over $1,000,000 to fully fund the demonstration project for 36 months, including the purchase of a $400,000 bus for this route.

After a period of discussion on this item, the consensus of the Committee was to continue following the project priority order in allocating available CMAQ funds by project phase over the next six year period and to recommend the Hopewell Circulator Route be fully funding, including the purchase of a $400,000 bus. 

 

REVIEW OF RESULTS FROM THE 2012 CMAQ PRIORITIZATION ROUND
Mr. Vinsh made reference to the results of the 2012 candidate project ratings attached to the agenda packet.   

After a period of discussion, it was the consensus that the Committee that the benefit/cost should be used for project scoring rather than cost/benefit. It was also the consensus that a special meeting would be held on March 8 to review the results of this change before recommendations were made to the MPO – Policy Committee.

 

REVIEW OF BOUNDARY SEPARATING THE RICHMOND MPO AND TRI-CITIES MPO TRANSPORTATION STUDY AREAS AND DISCUSSION OF TRAFFIC ANALYSIS ZONE BOUNDARIES
Mr. Vinsh explained the need to establish a boundary separating the two transportation study areas in Chesterfield County and the need to document this boundary for future reference.

Mr. Bittner provided a visual of the proposed boundary.

After a period of discussion on how urbanized population is used as a basis for the allocation of funding in several transportation programs, Mr. Hicks made a motion that was seconded by Ms. Smith and carried, to recommend MPO – Policy Committee endorsement of the proposed boundary.

 

PRELIMINARY DISCUSSION OF A DRAFT FY14 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM
Mr. Vinsh and briefly reviewed the draft document attached to the agenda package and indicated FY14 funding amounts for PL and Section 5303 grant programs were not available at this time.
Mr. Vinsh also indicated Task 2.5 is being proposed by Petersburg Area Transit for preparation of a marketing plan for transit services in the Tri-Cities. 

Mr. Agnello stated provision is needed in the work program for a park and ride lot assessment in the Tri-Cities. 

Mr. Vinsh indicated this item could be incorporated into Task 2.0 or Task 3.0 and would be on the April agendas as an action item.

 

REVIEW OF INFORMATION ON TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
Mr. Vinsh stated VDOT – Local Assistance Division has advised that 2 candidate projects have been submitted within the Tri-Cities Area as follows:

  • City of Petersburg Historic South Side Depot - $200,000
  • City of Colonial Heights Appomattox River Trail - $227,000

Mr. Vinsh further stated additional information on these projects is scheduled to be coming from VDOT soon and a recommendation was needed on how to allocate an estimated $170,000 the MPO has available under the current cycle of the Transportation Alternatives Program. 

After a period of discussion, it was the consensus of the Committee to recommend that available MPO funds under this program be allocated to the Historic South Side Depot project and that the State be requested to fund the balance of the Historic South Side Depot project with State TAP funds and fund 100% of the Appomattox River Trail project with State TAP funds.   

 

DISCUSSION OF VDOT REQUEST FOR INPUT ON RECOMMENDED PROJECTS FOR THE FY14 – FY19 STATE SIX-YEAR IMPROVEMENT PROGRAM UPDATE
Mr. Vinsh stated VDOT has requested MPOs and PDCs in the Commonwealth to provide their input on transportation priority projects for the next six-year improvement program update by March 7.  Input is to be provided in a standard VDOT worksheet.

Mr. Vinsh further stated the Tri-Cities MPO does not have an adopted procedure for prioritizing candidate projects for the purpose of the six-year improvement program update and an approach is needed on how to respond to this important VDOT request.

Mr. Agnello suggested project requests need to be for projects with some existing allocation and need between $250,000 and $2,000,000 to be fully funded.  

Mr. Hicks indicated the project needed to be completed within 6 years.

Additional projects were suggested for the GRTC I-95 Express Route and the I-95/I-85 interchange improvements.

After a period discussion, it was the consensus that each local government would submit one project to the CPDC staff before March 7 and this information would be entered as the Tri-Cities MPO’s input along with the 2 regional projects as equal priority.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:50 a.m.

 


Minutes of the March 8, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 1:30 p.m. in the Colonial Heights Library.

CONTINUATION OF MARCH 1 MEETING DISCUSSION ON CMAQ PROJECTS WITH OUTSTANDING BALANCES
Mr. Agnello indicated the revised ratings definitely indicate UPC9883 (Rt. 144 Temple Avenue Corridor Signal Coordination) and UPC 99194 (Branders Bridge Rd. & Rt. 1 intersection) rated well and would probably be able to be funded within the next six years. 

Several members expressed support for adding 3 Prince George intersections to the Temple Avenue Corridor Signal Coordination project. 

Mr. Altman expressed concern that the City and VDOT cost estimate and scope for UPC 100500 (Rt. 36 additional WB turn lane at Rt. 630 (Jefferson Park Road) appear inconsistent.

Mr. Agnello indicated efforts are being made to revisit the cost estimate for this project. 

There was consensus to move ahead with recommending additional allocations for the 3 projects shown in yellow in the handout Mr. Agnello distributed during the March 1 meeting.

 

2012 CMAQ Prioritization Round Using Benefit/Cost vs. Cost/Benefit 
Mr. Vinsh made reference to the revised project scoring using benefit/cost as a rating factor in a revised spreadsheet prepared by VDOT – Richmond District.

Mr. Vinsh requested consideration be given to assuring the Ridefinders candidate project would be funded for FY15 as this project is important to the region but did not rate well.

After a period of discussion, it was the consensus that the revised ratings be recommended to the MPO – Policy Committee, including special consideration for the Ridefinders project.

 

CONTINUATION OF DISCUSSION ON THE STATE SIX-YEAR IMPROVEMENT PROGRAM UPDATE
Mr. Vinsh distributed the draft spreadsheet showing projects submitted to date.

Ms. Smith indicated Chesterfield wants to use the East River Road widening project as its input.

Mr. Bashir Paige indicated support for a $200,000 request for supplemental funding for the GRTC I-95 Express Service.  This amount of State funding would provide sufficient funding to add 1 morning, 1 afternoon and a mid-day trip.  He indicated these additional trips should help restore previous ridership levels prior to the time service reductions were implemented because of funding shortfall.

Mr. Altman stated the City of Hopewell believes the VDOT cost estimate for the Cedar Level Road project is too high.  The high cost estimate is preventing the project from moving forward.  Hopewell has adjusted the termini for Phase I of this 0.50 mile project from Miles Avenue to Cobblestone Parkway.

Mr. Agnello indicated VDOT would be able to review the project cost information.

Mr. Hicks stated additional funding is needed for the Rives Road project as right-of-way is scheduled for April and construction for the Spring of 2014.

Ms. Smith suggested and there was consensus that each locality would prepare a brief narrative explaining the importance of its project and that this information be incorporated into the MPO’s letter to Commissioner Cole.

 

FURTHER REVIEW OF INFORMATION ON TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
Ms. Smith indicated the State’s current priority for TAP projects is trails and suggested the MPO funds be directed to the restoration of the South Side Depot project and State TAP funds be requested for the balance of this project and for 100% of the Colonial heights Appomattox River Trail project.

After a period of discussion, it was the consensus of the Committee to recommend that available MPO funds under this program be allocated to the Historic South Side Depot project and that the State be requested to fund the balance of the Historic South Side Depot project with State TAP funds and fund 100% of the Appomattox River Trail project with State TAP funds.   

 

NEXT MEETING DATE
The Committee decided to set April 8 as its next meeting date instead of the schedule April 5 date.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 2:15 p.m.

 


Minutes of the April 8, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Gha-is Bashir, PAT; Paul Agnello, VDOT;  Douglas Miles (alternate), Prince George; Barbara Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Steven Hicks, Petersburg  

OTHERS PRESENT:    Jerry Gonzales, Richmond Ridefinders; Fritz Brandt, Fort Lee; Mark Riblett, VDOT; Brian Peters, Kimley Horn; Christopher Nicholas, Crater PDC.  

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – March 1, 2013
Upon a motion by Ms. Smith, seconded by Mr. Bassett and carried, the minutes of the March 1, 2013 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF FY14 – FY19 CMAQ AND RSTP REVENUE FORECASTS AND PROPOSED PROJECT ALLOCATIONS
Mr. Vinsh distributed spreadsheets showing change in CMAQ and RSTP revenue forecasts for next six year period. It was explained that forecasted FY14 CMAQ revenues decreased by 41% and decreased between 22% and 29% for the next 5 years.  RSTP revenues are expected to remain fairly constant.  The CMAQ funding decrease is because the Northern Virginia area will be receiving additional funding related to MAP – 21 requirements for addressing the PM 2.5 air quality standard.

Mr. Vinsh provided an overview and indicated the spreadsheets show 20 CMAQ projects and 17 RSTP projects with allocations.   Schedule adjustments were needed for some CMAQ projects because of revenue reductions but priorities established with the candidate project rating process have been maintained.  Exception has been made for Fort Lee expansion related projects.  State authorization to use remaining VNDIA grant funds for additional projects related to Fort Lee expansion has been received with a term requirement that these funds be expended by December
30, 2015. These funds are targeted to the Lee Avenue and Route 36 project and the Puddledock Road and Route 36 project.

Mr. Agnello responded to questions and provided specific comments on selected projects, including cost estimates for the Hopewell Circulator Route and the Cedar Level Road project.  Effort was made to avoid delays and adverse funding impacts for the rated projects.

Mr. Vinsh thanked VDOT – Richmond District for assistance with the spreadsheets and indicated the CPDC staff would be more involved with individual project scheduling in the future. 

Mr. Agnello added that the funding picture could change with a post MAP – 21 continuing resolution or new legislation.

After a period of further discussion, Ms. Smith made a motion that the spreadsheets be recommended for adoption.  The motion was seconded by Mr. Bassett and carried. 

 

REVIEW OF FY14 – FY19 STATE SIX-YEAR IMPROVEMENT PROGRAM (SYIP) SUBMITTAL
Mr. Vinsh made reference to the request from VDOT for the MPO to provide input on regional priorities for the next SYIP update and to an agenda packet attachment showing one locally recommended priority highway project, a supplemental amount for the GRTC I-95 Express Service and 2 priorities under the Transportation Alternatives Program.  

After a period of discussion, the Committee consensus was to recommend the regional list show each project as equal priority.    

 
I-95/I-85/RT 460 ROADSIDE SAFETY ASSESSMENT
Mr. Agnello commented that the final project report has been completed.

Mr. Agnello indicated the previous action by the MPO – Policy Committee to initiate a RSTP project for further study of project recommendations could lead to additional funding for preliminary engineering under the “STARS” program.

 

REVIEW OF PROPOSED AMENDMENTS TO SECTION 5303 TASKS UNDER THE FY12 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM
Mr. Vinsh made reference to an attachment in the agenda packet regarding proposed amendments to several Section 5303 funded tasks under the FY12 Unified Transportation Planning Work Program. The recommended changes included transferring funds from tasks 2.0 and 3.1 and the establishment of a new Task 2.5 to initiate an update of the 2003 Tri-Cities Bikeways Plan and to initiate a pedestrian planning task.  The total amount of the FY12 Section 5303 grant funds remains the same at $87,843.

Mr. Nicholas distributed and reviewed a proposed outline for Task 2.5.

Ms. Stock commented that State design guidelines for transportation facilities should be incorporated into this effort.

After a period of discussion, Ms. Smith made a motion to recommend acceptance of the amendments.  Mr. Bassett seconded the motion and the motion was carried.

 

REVIEW OF PROPOSED AMENDMENTS TO DELETE FY13 SECTION 5313 TASKS FROM
THE FY13 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM
Mr. Vinsh stated the CPDC has not applied for FY13 Section 5303 planning funds because staff is working on completing FY12 funded tasks at this time.  

Mr. Vinsh further stated it is anticipated that an FY14 Section 5303 application will be prepared by the Crater Planning District Commission for de-obligated funds to support development of a PAT marketing plan and for FY13 funds for Crater PDC metropolitan planning tasks also identified in the FY14 Unified Transportation Work Program.  

Ms. Smith asked if localities could apply for Section 5303 funds for development of a local pedestrian plan.

Ms. Stock responded generally in the affirmative and that the MPO would need to determine funding priorities.   Ms. Stock indicated she would look into this question.

Upon motion by Ms. Smith, seconded by Mr. Bassett and carried, a motion was approved to recommend FY13 Section 5303 tasks be deleted from the FY13 Unified Transportation Planning Work Program.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:50 a.m.

 


Minutes of the May 3, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Gha-is Bashir, PAT; Paul Agnello, VDOT;  Douglas Miles (alternate), Prince George; Barbara Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Steven Hicks, Petersburg  

OTHERS PRESENT:   Brian Copple, Colonial Heights; Fritz Brandt, Fort Lee; Laura Walton, Liz McAdory VDOT; Chris Lynch; Christopher Nicholas, Mark Bittner, Crater PDC.  

Chairman Altman called the meeting to order at approximately 10:15 a.m.

APPROVAL OF THE MINUTES – April 8, 2013
Upon a motion by Ms. Smith, seconded by Mr. Schanzenbacher and carried, the minutes of the April 8, 2013 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REVIEW OF FY14 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM
Mr. Vinsh and Mr. Paige reviewed proposed transportation planning tasks identified in the FY 14 work program with emphasis on MAP – 21 requirements. 

Mr. Nicholas reviewed the status of local meetings regarding bike and pedestrian planning effort and indicated an advisory group would be formed in the near future.

Mr. Paige indicated Task 2.5 proposed under the Section 5303 grant program involves use of consultant services by Pulsar, Inc. currently under contract with J. Sargent Community College.  The purpose of this project will be to prepare a marketing plan for Petersburg Area Transit. 

Mr. Vinsh added information on the advertisement process used by J. Sargent Reynolds Community College along with the consultant selection process used for this existing contract by J. Sargent Reynolds Community College need to be reviewed by DRPT for consistency with applicable FTA procurement regulations. 

Ms. Smith asked for comparison of total amounts for the FY13 and FY14 budgets.  It was determined the proposed FY 14 budget amount of $622,643 was slightly less than the FY13 total budget amount of $498,866 because of the proposed FY14 $152,168 Section 5303 pass-through contract to the City of Petersburg.

After a brief period of further discussion, Ms. Smith made a motion that the FY14 unified transportation work program be recommended for endorsement.  Mr. Hicks seconded the motion and the motion was carried.    

 

PRESENTATION OF INFORMATION ON A VDOT PARK & RIDE STUDY
Ms. McAdory presented information summarizing a recently completed State sponsored study of park and ride lots in the Commonwealth.  The study included the mapping and an inventory of existing lots and made recommendations for new lots.  In contrast to other MPO areas in the State, the study found no existing lots in the Tri-Cities and made recommendations for the construction of lots at the following locations:

  • I-85 & Boydton Plank Road
  • I-95 & Courtland Road (near Parkdale Road)
  • I-295 & County Drive
  • I-95 & Winfield Road (near Crater Road)
  • Near S. Sycamore Street & East Wythe Street

Ms. McAdory also indicated a VDOT website with interactive map showing park and ride lot locations and nearby transportation facilities and other attributes is under development. 

Mr. Hicks asked if funding will be available to construct park & ride lots.

Ms. McAdory indicated funding for park and ride lots can be set aside from funding sources, such as RSTP or CMAQ.

Mr. Hicks asked why there no park and ride lots in the Tri-Cities.

Mr. Vinsh indicated, regarding the RSTP and CMAQ programs, no park & ride lot candidate projects have been selected for funding in the Tri-Cities. 

Ms. McAdory indicated additional recommendations for park and ride lot locations can be made.

Mr. Agnello thanked Ms. McAdory for the presentation and indicated a review of potential sites would begin later this calendar year.

 

PRESENTATION OF INFORMATION ON HIGHWAY FUNCTIONAL CLASSIFICATION
Mr. Agnello presented information on an update for the statewide highway functional classification.  Information presented included an explanation of mobility and accessibility concepts as the basis for roadway functional classification.  Examples of classification criteria were reviewed along with applications of the classifications.  Applications included federal-aid eligibility, design standards and annual street maintenance payments to cities in the Commonwealth.

Mr. Agnello explained a process for local review of the current classification that has tentative approval from FHWA.  The May-June time period has been set for review of this item for Tri-Cities localities.  Mr. Agnello indicated VDOT is offering to meet on an individual basis with localities, as needed, and MPO approval will be requested at the July meetings. 

Mr. Hicks and Mr. Copple emphasized the importance of this item in relation to street maintenance payments received by cities in the Commonwealth.

After a period of further discussion, it was the consensus that individual meetings scheduled would be held in the CPDC conference room. 

 

DISCUSSION OF APPROACHES FOR ESTABLISHING REGIONAL PRIORITIES FOR THE NEXT SIX-YEAR IMPROVEMENT PROGRAM UPDATE
Mr. Vinsh stated VDOT has invited the Tri-Cities MPO to present information on regional transportation priorities during a May 28 public meeting scheduled for 6:00 p.m. in Richmond at the VDOT building located 1221 East Broad Street.

Mr. Vinsh distributed copies of the current revised priority list prepared following the April 11, 2013 MPO – Policy Committee.  During this meeting the CPDC was directed to revise the project list in a priority order using project readiness as the basis rather than showing each project as equal priority.  Mr. Vinsh indicated the revised list also grouped the priorities as highway, transit or transportation alternatives program projects.   Mr. Vinsh indicated the MPO – Policy Committee will review the revised list during its May 9 meeting.

 

REVIEW OF PROPOSED AMENDMENTS TO THE TRI-CITIES PARTICIPATION PLAN    
Mr. Vinsh stated the CPDC staff is currently evaluating the effectiveness of existing public involvement measures contained in the adopted Participation Plan.  Mr. Vinsh indicated public involvement measures involving advertised public meetings have not attracted public participation in the Tri-Cities.

Mr. Vinsh suggested the MPO consider adding two additional public involvement measures to the existing Participation Plan.  First, as many projects in the financially constrained regional transportation plan originate as concepts during the development of local comprehensive plans, public input received by area local governments during the public review of draft plans should also be considered as public input for the regional transportation plan. Second, as the MPO regularly participates in the fall pre-allocations meetings conducted by VDOT at the District level, this participation should also be considered as a public involvement measure for inclusion in the Participation Plan

Ms. Smith commented that these suggestions appeared reasonable.

A brief discussion followed and Mr. Vinsh indicated this item would be included the evaluation of existing public involvement measures and proposed amendments to the existing Participation Plan would be a future agenda item for consideration.     

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:50 a.m.

 


Minutes of the June 7, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; Brian Copple, (alternate), Colonial Heights;   Steven Hicks, Petersburg; Paul Agnello, VDOT;  Julie Walton, Prince George; Barbara Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Gha-is Paige, PAT; Steven Hicks, Petersburg

OTHERS PRESENT:   Jerry Gonzales, Ridefinders; Laura Walton, Mark Riblett, Dan Grinnell, VDOT; Fritz Prince, Fort Lee; Christopher Nicholas, Mark Bittner, Crater PDC.  

Ms. Smith agreed to serve as Chair for the meeting and called the meeting to order at approximately 10:25 a.m.

APPROVAL OF THE MINUTES – May 3, 2013
Mr. Vinsh commented that the May 3 minutes should indicate Mr. Paige was absent and Mr. Hicks was present.  Upon a motion by Mr. Bassett, seconded by Ms. Stock and carried, the minutes of the May 3, 2013 meeting were approved with the change.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON LOCAL FUNCTIONAL CLASSIFICATION REVIEWS
Mr. Agnello made reference to the materials presented during the May meeting and commented that each 10 years a review of highway functional classifications are required by the FHWA to work cooperatively with the localities on this effort.  Thus far, requested jurisdictional level meetings have been held with Petersburg and Hopewell.   

Mr. Agnello indicated VDOT would like to receive MPO endorsement of the 2010 functional classification in the July timeframe.

 

REVIEW OF EVALUATION OF MPO PARTICIPATION PLAN EFFECTIVENESS AND RECOMMENDATIONS FOR AMENDMENT
Mr. Vinsh stated the MPO Participation Plan adopted in January 2007 calls for the periodic re-evaluation of the effectiveness of existing involvement strategies.  Mr. Vinsh further stated the CPDC staff recently completed an evaluation of the 10 existing strategies outlined in the Plan.  Mr. Vinsh indicated the evaluation concluded that while the Participation Plan offers the public information on transportation plans and programs and opportunity for the public to participate in the regional transportation planning process, active public participation has not been realized, especially during advertised public meetings.  

 

Mr. Vinsh indicated staff recommendations for additional strategies include the following:

1)  The MPO will consider public comments on transportation improvement needs received by member local governments in conjunction with advertised public meetings involving local comprehensive plan updates.

2)  The MPO will consider public comments on transportation improvement needs in the Tri-Cities Area received by the Commonwealth Transportation Board in conjunction with advertised public meetings involving Six-Year Improvement Program updates.

3)  The MPO staff resources will respond to citizens regarding available information on transportation plans and programs related to the Tri-Cities transportation study area.

Mr. Vinsh commented that many transportation project needs listed in the regional transportation plan and improvement program originate in local comprehensive plans.

Upon a motion by Ms. Stock, seconded by Mr. Bassett and carried, a motion was adopted to recommend Policy Committee endorsement of the evaluation findings and additional strategies to the current Participation Plan.

 

DISCUSSION OF METHODS FOR ESTABLISHING REGIONAL PRIORITIES FOR FUTURE STATE SIX-YEAR IMPROVEMENT PROGRAM UPDATES
Mr. Vinsh stated that during its May meeting, the MPO – Policy Committee directed the Technical Committee to recommend a method or approach for prioritizing regional transportation improvement projects for future SYIP annual updates. 

Mr. Vinsh also stated VDOT has a standard spread sheet for MPOs and PDCs to enter priority regional transportation improvement projects. 

Mr. Vinsh further stated alternative approaches include prioritizing by transportation mode; by local basis; by regional basis or by VDOT/CTB SYIP objectives.  Consideration could be given to multi-jurisdictional projects only or to a maximum dollar limit for a specific project. 

Ms. Smith stated she did not think the MPO should be constrained by project dollar amounts and that all needs should be identified.

Mr. Riblett indicated the Policy Committee wanted Technical Committee input regarding this item.

Mr. Vinsh asked the Committee if the focus should be on more regional projects or stay with more local projects as submitted for the FY14 – FY19 SYIP.  Mr. Vinsh indicated the I-95/I-85/Rt. 460 interchange would be an example of a regional highway project.

Ms. Smith indicated the MPO should be focused on regional projects because local governments have the opportunity to request funding for more projects with each SYIP update.
Mr. Agnello mentioned consideration could be given to requesting funding for park & ride facilities. 

Mr. Vinsh asked if the Committee felt suggested projects should be prioritized by mode or as one comprehensive list.  Mr. Vinsh also asked if the Committee wanted a formal rating process as used for candidate RSTP & CMAQ projects or an informal process as recently used for the Transportation Alternatives Program. 

Ms. Smith suggested the regional process for the SYIP prioritization should be informal but include provision for assembling technical information such as traffic volumes, functional classification and regional economic development. 

Mr. Vinsh stated profiles of candidate project could be prepared for Committee review and group as high, medium or low priority.

Ms. Smith commented large regional projects, such as the I-95/I-85/Rt. 460 project, could be phased and used as basis for the funding request.

Mr. Vinsh indicated the CPDC staff could draft a SYIP prioritization procedure using a sample project profile for Committee consideration during the July or August meeting.

 

REVIEW OF PROPOSED TRANSIT AMENDMENTS FOR FY14 OF THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Vinsh made reference to an agenda attachment showing amendments requested by VDR&PT for transit projects listed for FY14 in the FY12 – FY15 TIP. 

Upon a motion by Ms. Stock, seconded by Ms. Walton and carried, a recommendation was made for MPO – Policy Committee approval of the proposed amendment.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY 12 – FY15 TIP TRANSFERRING $284,000 FROM UPC 59118 (Rt. 36 turn lanes at Colonial Corners) to UPC 12955 (Rt. 10 & Hummel Ross Road Intersection Improvement)
Mr. Vinsh made reference to an agenda attachment show amendments requested by VDOT transferring remaining funds from the completed project UPC 59118 in the amount of $284,000 to project UPC 12955.

Upon a motion by Mr. Bassett, seconded by Ms. Walton and carried, a recommendation was made for MPO – Policy Committee approval of the proposed amendment.

 

REVIEW OF PROPOSED AMENDMENT TO ADD A NEW HIGHWAY SAFETY IMPROVEMENT (HSIP) PROJECT TO THE FY12 – FY15 TIP
Mr. Agnello stated HSIP funds have been made available by the State to for funding UPC 104661 (Rt. 1 & Happy Hill Road) that would add a traffic signal and turn lanes from Happy Hill Road to Millhorn Road).  This project is not currently listed in the FY12- FY15 TIP.

Upon a motion by Mr. Bassett, seconded by Ms. Stock and carried, a recommendation was made for MPO – Policy Committee approval of the proposed amendment.

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:50 a.m.

 


Minutes of the August 2, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Steven Hicks, Petersburg; Mark Riblett, VDOT;  Julie Walton, Prince George; Barbara Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  PAT (vacant);  

OTHERS PRESENT:   Von Tisdale, Ridefinders; Laura Walton, Dan Grinnell, Sherry Eagle, Melinda Baicy, Brandon Tobias, VDOT; Rick Thomas, Timmons Group; Terrell Hughes, Kimley-Horn; Christopher Nicholas, Crater PDC.  

APPROVAL OF THE MINUTES – June 7, 2013
Upon a motion by Ms. Smith seconded by Mr. Bassett and carried, the minutes of the June 7, 2013 meeting were approved.   

CITIZEN INFORMATION PERIOD

No comments

MAP-21 HIGHWAY FUNCTIONAL CLASSIFICATION
Ms. Walton commented on a list of revisions to the proposed classification of highway segments based on the MAP-21 criteria reviewed during the May meeting.  Ms. Walton explained that VDOT tried to accommodate concerns raised a local meetings on this topic.

After a period of discussion, it was the consensus of the Committee that the CPDC staff would update its estimates for street maintenance payments for the 3 cities based using the functional classifications revisions and the latest available payment rates for arterials and collector/local streets.  This information is to be presented during the September meeting as an action item.

DISCUSSION OF METHODS FOR ESTABLISHING REGIONAL PRIORITIES FOR FUTURE STATE SIX-YEAR IMPROVEMENT PROGRAM (SYIP) UPDATES
Mr. Vinsh reviewed a proposed rating procedure developed by CPDC staff using guidance provided by the Technical Committee during the June 7, 2013 meeting. 

Mr. Vinsh explained the procedure for rating candidate projects for SYIP updates includes the identification of candidate projects by local governments, including preliminary scope, schedule and regional benefit of the project. Proposed rating factors include regional benefit, economic development potential and benefit/cost assessment. 

After a period of discussion, Ms. Smith motioned to recommend the proposed procedure.  Mr. Hicks seconded the motion and the motion carried.

STATUS REPORT ON MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh reviewed actions taken at the June 27 MPO – Policy Committee directing the Technical Committee to recommend a scope, schedule and cost estimate for a NEPA study of the Ettrick and Collier sites by the September 12 meeting.   

Mr. Vinsh also commented that Petersburg has offered to pay $250,000 towards the cost of the NEPA study.   The Policy Committee has also directed the Technical Committee to identify potential sources of funds to complete the NEPA study, including consideration of a new RSTP prioritization round for candidate projects. 

Ms. Stock summarized major findings of the “Pre-NEPA Study” completed in August 2012 of 2 candidate sites and indicated Federal Railroad Administration (FRA) has recently expressed interest in being the lead federal agency for this project and the project could move forward at this time. 

Ms. Stock commented on a preliminary draft scope of work being developed for this project and indicated meeting with FRA will be scheduled in the future to coordinate this effort.  FRA has indicated the Tri-Cities NEPA environmental assessment should cost $400,000 and take 8 months to complete. 

Mr. Vinsh commented that FHWA and FTA have not yet determined if the proposed Tri-Cities multi-modal station is eligible for RSTP funding.  FHWA and FTA agree CMAQ funds are not eligible as no air quality benefits are associated with a NEPA study.

Mr. Schanzenbacher commented that the Committee needed to know if the NEPA study would be eligible for RSTP funding before recommending a new RSTP prioritization round.

Mr. Vinsh stated federal requirements are that the NEPA study and the project preliminary engineering phase would need to be programmed into the FY12 – FY15 Transportation Improvement Program (TIP) and the entire project cost would need to be shown in the 2035 Transportation Plan as a fiscally constrained project before a federal action could be taken on the NEPA document.

Mr. Vinsh emphasized the need to have a planning level cost estimate to develop each site as a multi-modal station, including any land acquisition needs, roadway access, utility extensions, preliminary engineering and construction.

Mr. Hicks indicated the Petersburg funds are only to be used for required NEPA work.

Ms. Stock commented FRA has indicated the scope of work recently used for a NEPA station study in Raleigh, North Carolina includes cost considerations and could be adapted for the Tri-Cities study. 

Ms. Stock also emphasized the need for identifying funding alternatives for this potential project.

Mr. Vinsh indicated an updated scope of work, schedule and cost estimate supported by FRA should be available to Technical Committee members prior to the September 6 meeting.  Background information on potential funding sources for the NEPA study would be more of a challenge but need to be identified for recommendation at the September 12 MPO - Policy Committee meeting.

Ms. Stock also commented that the Hampton Roads area is currently conducting a non-FRA endorsed passenger rail alternatives study and may want the Tri-Cities and Richmond MPOs to join their stakeholders meeting group.

Mr. Riblett commented that Hampton Roads interest are looking potential Tri-Cities rail station site(s) east of the main line.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND 2035 TRANSPORTATION PLAN
Mr. Vinsh made reference to the agenda material and requested recommendations for the following FY12 – FY15 TIP and 2035 Transportation Plan amendments:

  • UPC 101028 Matoaca Rd. & Hickory Rd. – CLRP & TIP;
  • UPC 101039 South Crater Road Area Signal Coordination - CLRP & TIP;
  • UPC 101289 Puddledock Rd. & Industrial Dr. – CLRP & TIP;
  • UPC 105109 Rehabilitate Bridges – Various Locations Colonial Heights – CLRP & TIP;
  • UPC 105110 Rt. 106 & Laurel Springs Rd. Intersection – CLRP & TIP.

Mr. Vinsh indicated these projects are the result of CMAQ or RSTP projects identified in candidate project ratings and need to be amended into the planning and programming documents.

Upon a motion by Mr. Schanzenbacher, seconded by Ms. Stock and carried, a recommendation was made for MPO – Policy Committee approval of the proposed amendments.

 

STATUS REPORTS ON TRAFFIC ANALYSIS ZONE (TAZ) BOUNDARY ADJUSTMENTS, SOCIO-ECONOMIC DATA REPORTS AND 2040 SOCIO-ECONOMIC FORECASTS
Mr. Vinsh indicated coordination meetings are on-going with the Richmond MPO regarding several projects.  First, adjustments to TAZ boundaries are being made based on 2010 Census block geography.  Current TAZ boundaries used for the Richmond travel model are also being adjusted to reflect the recently agreed boundary line in Chesterfield separating the Richmond and Tri-Cities MPOs.  Second, the Richmond MPO is moving forward with preparation of 2040 socio-economic forecasts for the next long range plan update.  The Tri-Cities MPO has started work on the 2009, 2010, 2011 and 2012 socio-economic reports but needs TAZ occupancy and vacancy rates from the 2010 census to proceed. 

 

STATUS REPORT ON BIKE, PEDESTRIAN AND TRANSIT (BPT) CONNECTION PLAN
Mr. Nicholas distributed an updated trails map for the MPO study area and briefly comments on the status of the BPT Connection Plan.


ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:45 a.m.

 


Minutes of the September 6, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   March Altman, Hopewell; George Schanzenbacher, Colonial Heights;   Steven Hicks, Petersburg; Mark Riblett, VDOT;  Julie Walton, Prince George; Barbara Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  PAT (vacant);  

OTHERS PRESENT:   Laura Walton, Dan Grinnell, Melinda Baicy, Paul Agnello, VDOT; Rick Thomas, Timmons Group; Terrell Hughes, Kimley-Horn; Christopher Nicholas, Crater PDC.  

APPROVAL OF THE MINUTES – August 2, 2013
Upon a motion by Ms. Smith seconded by Mr. Bassett and carried, the minutes of the August 2, 2013 meeting were approved with a correction to indicate Mr. Bassett was present.   

CITIZEN INFORMATION PERIOD

No comments


MAP-21 HIGHWAY FUNCTIONAL CLASSIFICATION
Mr. Vinsh commented on information requested during the previous meeting for an assessment of street maintenance payments to each of the 3 cities resulting from changes in segment functional classification listed in the 07-29-13 function classification database.  The Colonial Heights change was $75,644.74; the Hopewell change was -$40,110.82 and the Petersburg change was -$3,447.57.

Upon a motion by Ms. Smith, seconded by Ms. Stock and carried, the 2013 functional classification changes were recommended for MPO – Policy Committee approval.


CONSIDERATION OF RECOMMENDATIONS REGARDING SCOPE, SCHEDULE AND COST ESTIMATE AND FUNDING STRATREGY FOR A STATION NEPA STUDY
Mr. Vinsh reviewed summary information attached to the agenda packet from a meeting held on August 13 with FRA, FHWA, DRPT, VDOT and CPDC representatives to develop information for the Technical Committee to consider as it develops its recommendations regarding this item.

 

STATUS REPORT ON MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh reviewed action taken at the June 27 MPO – Policy Committee directing the Technical Committee to recommend a scope, schedule, cost estimate and funding strategy for a NEPA study of the Ettrick and Collier sites by the September 12 meeting.   

Mr. Vinsh reviewed summary notes attached to the meeting agenda packet from an August 13 meeting involving representatives from FRA, FHWA, DRPT, VDOT and CPDC regarding steps needed in order to move a NEPA study forward.  Summary meeting notes are as follows:

  • The FRA will agree to be the lead federal agency if MPO makes this requesting with State concurrence and indicate the MPO is willing to be the sponsoring or administering agency;
  • FRA indicates the study should take approximately 18 months to complete from the time authorization is given to retain consultant services.
  • FHWA and FTA fiscal constrains will apply to this project even if FRA is the lead federal agency.  If federal funds are used, the metropolitan TIP will need to be amended to show the next project phase (preliminary engineering) for a preferred alternative and the transportation plan will need to be amended to show how the total project cost is fiscally constrained.  These cost estimates will need to be developed during the NEPA study.
  • Amtrak and CSX will need to be brought into the NEPA study process.
  • The NEPA study will likely be an environmental assessment and must begin with a no build alternative and include the 4 alternative sites identified in the SEHSR environmental document.  Additional sites may be identified and studied.
  • The Tri-Cities station size will be medium.
  • The MPO can make its preferred location recommendations known, if it chooses, during the NEPA comment period.  However, the FRA will consider all views, including public comment, before making the decision regarding a future station location.  The NEPA study usually points to the logical choice.

Regarding the RSTP eligibility question, Mr. Vinsh stated clarification is still needed FHWA regarding authorization for use of these funds for a NEPA study.

Mr. Hicks indicated FRA confirmed the NEPA study can be completed for $250,000 as this was an environmental study only.

Mr. Altman indicated it would be important for Mr. Brown to participate in future Technical Committee meetings on this topic.

Ms. Stock reviewed the revised draft project scope attached to the agenda package.

Mr. Hicks indicated any tasks not required by NEPA should be eliminated from the scope

Ms. Smith asked if the project scope can be broken up and cost assigned by task.

Mr. Riblett stated VDOT would not enter an agreement with the Crater PDC if reasonable funding were not in place for the NEPA study.    

Mr. Riblett indicated the Technical Committee can report to the Policy Committee that at this time an approach to completing a NEPA study has been identified; a draft scope of work has been developed and is being refined; the project should take approximately 18 months to complete after authorization is received to solicit consultant services; clarification is being requested from FRA on the NEPA study cost range of $250,000 to $1,000,000, and the RSTP eligibility question is still under review by FHWA. 

Mr. Copple commented that the $250,000 could be used the NEPA study as far as the money will go. 

Ms. Smith asked if task deliverables can be identified along with a cost estimates. 

Ms. Stock stated it may be possible to go through Task #5 and stop.

Ms. Smith indicated the scope should not be open ended as this would make it difficult to evaluate consultant proposals.

Mr. Altman suggested that recommendations to the Policy Committee include the formation of a project subcommittee and that FRA comment on the project cost estimate and FHWA/FTA determination on RSTP eligibility are needed items.

After a period of further discussion, the consensus was that the CPDC staff report to the Policy Committee during its September that a general path has been identified to accomplish a NEPA study for this project.  A draft project scope has been prepared and is being reviewed by FRA; the potential project schedule is 18 months after the time authorization is given to solicit consultant services; a cost estimate range of $250,000 to $1,000,000 has been identified and will be refined by FRA, depending on potential scope modifications; the need for a project subcommittee has been identified and the RSTP eligibility question is still being examined by FHWA. 

 

REVIEW OF RSTP AND CMAQ PROJECT COST ESTIMATE CHANGES FOR SEVERAL PROJECTS AND NEED FOR SYIP ALLOCATION ADJUSTMENTS
Mr. Vinsh and Mr. Agnello reviewed proposed allocation adjustments involving the Sycamore/Crater/Walnut Boulevard RSTP project and the Lee Gate RSTP/VNDIA projects as shown in the agenda materials.

Ms. Smith expressed concern regarding project cost increases.

Mr. Agnello indicated that beginning with the last CMAQ prioritization round, cost estimates for candidate RSTP and CMAQ projects are getting a better review.

Upon a motion by Ms. Smith, seconded by Mr. Hicks and carried.

 
ELECTION OF OFFICERS
After a brief period of discussion, Mr. Schanzenbacher was elected Chair and Mr. Bassett was elected Vice-Chair.

 

2013 FEDERAL CERTIFICATION REVIEW
Mr. Vinsh indicated Technical Committee member participation in the next federal certification review was needed.  The review will be on September 23 from 12:30 pm. until 4:00 pm. in the Crater PDC office.  The public meeting is scheduled from 4:30 pm. until 6:30 pm. in the Petersburg Train Station.  The review resumes in the morning of the 24th at the Crater PDC office.

Mr. Vinsh indicated further details of the review will be distributed later.

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 12 noon.

 


Minutes of the October 4, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Steven Hicks, Petersburg; Mark Riblett, VDOT;  Mark Bassett, Dinwiddie; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Barbara Smith, Chesterfield; Julie Walton, Prince George; Ed Watson, Hopewell; PAT (vacant);  

OTHERS PRESENT:  Scott Gagnon, Dan Grinnell, Paul Agnello, VDOT; Tennille Wade,
Petersburg; Jerry Gonzales, Richmond Ridefinders; Christopher Nicholas, CPDC  

APPROVAL OF THE MINUTES – September 6, 2013
There was consensus that the minutes of the September 6, 2013 meeting be approved with corrections showing Mr. Schanzenbacher was not present and Mr. Bassett was present.

CITIZEN INFORMATION PERIOD

No comments

 
STATUS REPORT ON POTENTIAL FUNDING FOR STATION NEPA STUDY
Mr. Vinsh distributed information received from FHWA and FTA indicating RSTP funds cannot be used for the station NEPA study. 

Mr. Hicks asked if Petersburg could identify more funds for the study.

Mr. Riblett stated VDOT would not support an agreement for the NEPA study unless sufficient funding was identified.   Unless new information becomes available, we don’t have reasonable expectations that the work can be accomplished for the $250,000 being made available by the City of Petersburg.

Mr. Hicks indicated the MPO could advertise the RFP without making any commitment to see prices and then go with an agreement.

Mr. Vinsh stated this would need to be approved by the Crater Planning District Commission.

Mr. Riblett indicated VDOT could not tell the MPO what to do but VDOT could seek to fine tune the $250,000 to $1,000,000 cost estimate for the NEPA study.

Mr. Schanzenbacher asked if Petersburg was willing to issue an RFP on its own to get a cost estimate.

Ms. Stock indicated FRA would probably not agree to a study just with Petersburg.

Mr. Hicks indicated there was no risk to go with a RFP to see what the cost would be.

Mr. Riblett indicated he could double check with VDOT procurement specialist to see if there was any potential problem with this approach. 

Mr. Riblett further stated historically VDOT does not begin a procurement process without funding for the project.

Ms. Stock indicated DRPT is supportive of the NEPA study and would check with her agency procurement specialist for a review the cost estimate from FRA.

There was consensus that VDOT and DRPT would review the NEPA study cost estimate and procurement procedures and report back prior at the next meeting.

 

IDENTIFICATION OF PRIORITY SITES FOR DEVELOPLMENT AS FUTURE PARK AND
RIDE FACILITIES
Mr. Agnello distributed a handout and made a presentation titled “VDOT New Park & Ride Lot Investment Program”, as attached to the agenda package.  The presentation included information agency coordination roles; criteria for locating park and ride lots; and, a project timeline.

Mr. Agnello indicated the Tri-Cities does not currently have any park & ride lots and requested input from MPO before October 21 on potential site locations.  Mr. Agnello suggested the list be limited to the top 15 sites and be coordinated with the Richmond MPO.

Ms. Stock suggested the multi-modal sites be considered for park & ride lot locations.

Mr. Hicks asked if a local resolution is required.

Mr. Riblett indicated a resolution would be required before a project would be constructed.

Mr. Riblett suggested the CPDC staff work with the localities to provide VDOT an initial list of sites before October 21st. 

Mr. Vinsh stated Petersburg as submitted six sites and Chesterfield has submitted one site.

Mr. Schanzenbacher inquired regarding the desired size of the parking lots.

Mr. Agnello indicated the sites should be approximately 1 acre in size and able to accommodate up to 60 spaces.  VDOT is using $10,000 as a cost estimate for each parking space.

Mr. Bassett indicated he would be meeting with his Planning Commission in the near future and this item would be discussed.

 

DEVELOPMENT OF PRIORITIES FOR FY15 – FY20 STATE SIX YEAR IMPROVEMENT
PROGRAM (SYIP)
Mr. Vinsh distributed information regarding the November 6 public meeting scheduled by VDOT for input for the next six year program update and explained that the MPO has been requested to provide input on November 6 on transportation improvement priorities for the region. 

Mr. Vinsh indicated that the MPO may want to update the priority project list used for the FY14 – FY19 SYIP for the November 6 public meeting and initiate the newly adopted SYIP prioritization process at this time. 

Mr. Agnello indicated it would be important to have the new regional priority list before late January.

Mr. Riblett stated the SYIP process is a public meeting for any individual or agency representative to present information on any transportation need.

Mr. Hicks asked if we needed to have separate input to VDR&PT and to VDOT.

Ms. Stock indicated improvement needs for all modes should be presented during the SYIP public meetings.

A period of discussion followed regarding whether priority projects should be prioritized by mode or prioritized by regardless of mode.  It was the consensus of the Committee that the FY14 – FY19 SYIP list would remain as prioritized by mode and future SYIP prioritized list be developed regardless of mode.  Each locality would review the FY14 –FY19 list and change their one priority project, if needed, and provide this information to the CPDC staff prior to the November 6 meeting.
The Committee also recommended that the new SYIP prioritization procedure be initiated and candidate projects be submitted to the CPDC staff before October 25th.

 

REVIEW OF A CMAQ PROJECT ALLOCATION TRANSFER REQUEST
Mr. Agnello indicated additional utility cost for the Rt. 10 & Hummel Ross Road (UPC 12955) project has increased the total cost of the project from $1,288,880 to $1,480,387.  The allocation transfer request is for $221,591 to be transferred from UPC 70722 (CMAQ Balance Entry) to the Hummel Ross Road & Rt. 10 intersection project. 

Upon a motion by Mr. Hicks, seconded by Mr. Bassett and carried, a recommendation was made for the approval of the transfer request.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 12 noon.

 


Minutes of the November 1, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Steven Hicks, Petersburg; Barb Smith, Chesterfield; Ed Watson, Hopewell; Julie Walton, Prince George; Mark Riblett, VDOT; Dironna Belton, PAT; Mark Bassett, Dinwiddie; Emily Stock, DRPT; Joe Vinsh, Crater PDC

OTHERS PRESENT:  Scott Gagnon, Laura Walton, Paul Agnello, VDOT; Johnnie Butler,
Hopewell; Chuck Boaz, Fritz Brandt, Fort Lee; Christopher Nicholas, CPDC  

APPROVAL OF THE MINUTES – October 4, 2013
Upon a motion by Mark Bassett, seconded by Mark Riblett and carried, the minutes of the October 4, 2013 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

 
STATUS REPORT ON POTENTIAL FUNDING FOR STATION NEPA STUDY
Mr. Vinsh provided a report on the two items requested clarification by the membership during the October meeting regarding reasonableness of the $1,000,000 NEPA study cost estimate and the possibility of the CPDC soliciting a Request for Proposals without sufficient funding available to equal the available project cost estimate.  

Mr. Vinsh stated CPDC staff received information that VDOT and VDR&PT Committee members were unable to use their on-call consultants to estimate the cost of completing the NEPA study scope of work because of procurement regulations.  VDR&PT provided consultant contact information for 3 firms for the CPDC staff to request cost estimates.  Cost estimates are expected from 2 firms before November 14.

Mr. Vinsh stated he had confirmed that CPDC staff would need to receive authorization from the Crater Planning District Commission to solicit a Request for Proposals with or without the availability of full funding for the estimated cost of the consultant contract.  Mr. Vinsh further indicated that if the selected consultant’s cost to complete the work is higher than available funds, either the scope of work would normally be reduced by the funding agency or another agency would perform some of the work or some combination would be used to match the cost estimate
with available State or federal grant funds. 

Mr. Vinsh also indicated the CPDC typically relies on the State or federal agency providing grant funds for the consultant contract to estimate the cost of the project.

Mr. Hicks suggested VDOT proceed with developing an agreement with CPDC for the NEPA study. Mr. Riblett stated he had checked with the VDOT – Local Assistance Division regarding the development of an agreement for the NEPA study and the first step is to secure the availability of the $1,000,000 in funding for the estimated project cost. 

Mr. Schanzenbacher asked where are we with the money.

Mr. Vinsh indicated FHWA has indicated this NEPA study was not eligible for RSTP or CMAQ funding.

Mr. Hicks stated VDR&PT has stated the project is eligible for RSTP funding and wants it understood that the request is for a multi-modal station.

Ms. Belton indicated a revision in the proposed project scope may be needed.

Mr. Hicks indicated he wanted a definitive answer next month.

Ms. Stock indicated she would attempt to get a FRA representative to attend the December meeting.

Mr. Schanzenbacher stated we needed to get clarification on any necessary scope changes and project eligibility.

A period of discussion followed regarding the possibility of phasing the NEPA study.

Ms. Stock stated she would check into the phasing aspect with FRA.

Mr. Riblett stated that any RFP that goes out must have language included that the project may be federalized.

 

IDENTIFICATON OF PRIORITY SITES FOR DEVELOPMENT AS FUTURE PARK AND RIDE FACILITIES
Mr. Agnello distributed handouts profiling the 11 candidate park & ride lot sites identified by local governments in the Tri-Cities and the timeline for the VDOT initiative.  Mr. Agnello explained that 92 candidate locations have been identified in the VDOT - Richmond Construction District, including both urban and rural areas.  VDOT will analyze these sites and provide recommendations for priority sites before the end of November.  Local or regional funding would improve the rating of an individual project.  The MPO will have opportunity for input into this process by February 2014.  In March 2014, VDOT will request comment for stakeholder input and be involved with the preparation of draft report containing VDOT staff recommendations.   The recommendations will be presented to the District Administrator and CTB member in April and the recommendations will be finalized in June. 

Mr. Vinsh commented that no existing park & ride lots identified in the recent statewide survey.

Ms. Smith commented that this may be because there is no high demand for park & ride lots in the Tri-Cities Area. 

Mr. Agnello commented that there are no park & ride lots along the I-95 corridor in the Richmond MPO area either.  This is different than the Fredericksburg MPO area.

Mr. Hicks asked if a local resolution is needed supporting a park & ride lot project.

Mr. Agnello stated local funding would improve project rating.  The MPO could also consider RSTP or CMAQ funding for park & ride projects.

Mr. Hicks asked when does VDOT need project confirmation from localities.

Mr. Agnello indicated during the March 2014 time frame.

 
DEVELOPMENT OF PRIORITIES FOR THE FY15 – FY20 STATE SIX YEAR IMPROVEMENT PROGRAM (SYIP) UPDATE
Mr. Vinsh distributed the list of 15 candidate projects that had been submitted for prioritization for the FY15 – FY20 SYIP.   He explained these projects would be included in the MPO’s presentation to the Commonwealth Transportation Board on November 6 and prioritized by the MPO – Technical Committee in December using the procedure adopted by the Policy Committee last September.  The results of the prioritization would be reviewed by both MPO committees in January and forwarded to the State in February for consideration.

Mr. Hicks and Mr. Agnello commented on the lack of funding available to move the I-95/I-85/Rt. 460 interchange improvement project forward.

Mr. Riblett commented that now is a key time for local and regional comments to be made on transportation improvement needs.

A period of general discussion followed on major highway improvement needs in the region, including the U.S. Route 460 improvement project.

Mr. Vinsh commented that under the State Transportation Alternatives Program the City of Colonial Heights has submitted a grant application for pedestrian related safety improvements in the vicinity of North Elementary School.

Mr. Hicks indicated Petersburg will be submitting projects under the Transportation Alternatives Program.

Mr. Agnello added that additional comment on the FY15 – FY20 SYIP update would be accepted until December 6.  

 

REVIEW OF ALLOCATON TRANSFER REQUESTS FROM UPC 95540 (HICKORY Hill ROAD) TO UPC 104697 (LEE GATE @ ROUTE 36) INVOLVING PREVIOUS RSTP AND VNDIA FUNDS
Mr. Agnello presented information regarding the two allocation transfer requests documented in agenda materials involving the transfer of $832,706 from UPC 95540 to UPC 104697 in previous dollars and the transfer of Virginia National Defense Industrial Authority (VNDIA) grant commitment of $787,500 from UPC 95540 to UPC 104697.

Upon a motion by Ms. Smith, seconded by Mr. Bassett and carried, a motion was adopted to recommend the allocation transfer request documented in the agenda materials regarding UPC 95540 and UPC 10497.

 

REVIEW OF PUBLIC COMMENTS RECEIVED DURING THE 2013 MPO CERTIFICATION REVIEW
Mr. Vinsh commented that on September 23, 2013 the Tri-Cities MPO conducted a public meeting on the metropolitan transportation planning.  A total of 6 citizens attended and provided comment on topics including the need for more transportation resources in rural areas; need for more public transportation service in underserved urban areas; importance of high speed rail for economic development; the need for more bike lanes and more pedestrian friendly streets; and, the importance of design changes for the Route 460 PPTA western terminus.   

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:45 am.

 


Minutes of the December 9, 2013 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Steven Hicks, Petersburg; Barb Smith, Chesterfield; Ed Watson, Hopewell; Douglas Miles (alternate), Prince George; Mark Riblett, VDOT; Dironna Belton, PAT; Mark Bassett, Dinwiddie; Emily Stock, DRPT; Joe Vinsh, Crater PDC

OTHERS PRESENT:  Scott Gagnon, Laura Walton, Paul Agnello, VDOT; Fritz Brandt, Fort Lee;

APPROVAL OF THE MINUTES – November 1, 2013
Mr. Vinsh indicated a correction was needed to show Mr. Miles was present.  Upon a motion by Mark Bassett, seconded by Mark Riblett and carried, the minutes of the November 1, 2013 meeting were approved, as corrected.

CITIZEN INFORMATION PERIOD

No comments

 
STATUS REPORT ON POTENTIAL FUNDING FOR STATION NEPA STUDY
Mr. Vinsh indicated in September 2013, the MPO – Policy Committee agreed on a
scope of work and schedule to complete the NEPA study but there was uncertainty on what cost estimate to use and what funding sources would be available.  Available cost estimates ranged from $250,000 to $1,000,000. Consensus is needed on a specific dollar amount in order for VDOT to prepare a funding agreement for the study. 

Ms. Stock reported FRA has recently indicated a $500,000 estimate for the NEPA study is acceptable provided “… the work could well approach $1,000,000 but cost could be kept down to about $500,000 if we defer most of the preliminary engineering to the preferred alternative.  Basic site planning will be required for all potential options, and a few will likely fall out as infeasible based (wetland, historic resources, accessibility, etc.)”. 

Ms. Stock further reported a conference call was held last week involving DRPT, VDOT, FRA, FTA, CPDC, City of Petersburg and PAT representatives to discuss the proposed NEPA study.  The outcome of this call was a proposal to revise the scope of work endorsed by the MPO in September to include more analysis on how transit service could be incorporated into each of the candidate sites.  A second proposed change discussed was for PAT to manage the NEPA study on behalf of the region.  A provision for PAT to manage the consultant contract was also discussed as an approach to help preserve transit as an option and improve future funding flexibility.

Mr. Schanzenbacher asked for clarification on what items are on the table needing discussion and recommendation.

 
Mr. Vinsh indicated a consensus in needed on $500,000 as a cost estimate to be used because VDOT will need to have a dollar amount for an agreement either between the Crater Planning District Commission or the City of Petersburg for this potential project. 

Mr.  Hicks stated we are sure we have $450,000 and he thought that should be the amount that should be used.  Petersburg is providing $250,000 and DRPT is willing to provide $200,000.

Ms. Stock indicated this is possible but there is nothing is official at this time.

Mr. Vinsh stated DRPT has previously indicated it would not provide financial assistance for a station NEPA study in the Tri-Cities. 

Mr. Schanzenbacher asked if $450,000 is available or is $450,000 the estimate.

Mr. Vinsh stated the estimate is $500,000 and $450,000 appears to be available. 

Ms. Belton indicated PAT would seek clarification on potential DRPT funding before the next meeting of the Policy Committee.

Ms. Belton further indicated PAT would have a very fair approach to move the study along.

After a period of extended discussion, Mr. Hicks made a motion that was seconded by Ms. Belton and carried, that $500,000 would be used as the cost estimate for the NEPA study with $250,000 coming from the City of Petersburg and possibly $200,000 coming from DRPT (no potential funding source was identified for the remaining $50,000).

Mr. Riblett commented previous discussions included the MPO staff as the agency to
administer the contract for this project and questioned why we are changing paths now to have PAT administer the contract.

Mr. Hicks indicated the federal agencies recommended PAT locally administer the project because the transit provision is an essential component.

Mr. Riblett indicated it is not clear that PAT should administer the project.

Ms. Stock commented that FRA has stated that the lead agency at the local level is not as important as the quality of the study.

Ms. Stock made a motion that was seconded by Ms. Belton that PAT locally administer the NEPA study contact on behalf of the region. 

Mr. Riblett indicated VDOT would need to review this new proposal.

Ms. Stock stated that with PAT as the local sponsoring agency, funding flexibility would be enhanced and FTA prefers a transit agency taking the lead on this project.

Ms. Smith stated the study could still be accomplished with the MPO as the local sponsoring agency and Chesterfield is not comfortable with Petersburg leading the study because this is not an objective way to proceed. 

Ms. Stock indicated the federal agencies have said they will not approve a bias study and the MPO will opportunity to comment.

Ms. Smith indicated Chesterfield is more comfortable with the MPO leading the study as previously discussed.

Ms. Belton indicated she had extensive experience with leading projects of this nature and the revised scope of work will assure fairness.

Mr. Hicks stated a proposal for FRA and PAT to move forward and administer this project would be presented at the December 12th MPO – Policy Committee meeting. 

Ms. Smith indicated an appreciation for PAT’s experience with administering similar studies but PAT participation and a transit element can still be part of the study with the MPO administering the contract.

Mr. Hicks asked what is the view of the MPO staff?

Mr. Vinsh indicated the CPDC staff could work either with PAT as the manager of the contract or work as the contract administration agency, depending on the preference of the MPO - Policy Committee. 

Mr. Riblett stated that it was important not to deviate from the Secretary’s letter and that a consensus is needed to keep the project moving forward.  We do not have a consensus at this point.

Mr. Schanzenbacher commented that a consensus can be reported to the Policy Committee on the cost estimate for the NEPA study but further consensus on how to recommend this project should proceed needs to be worked out. 

Mr. Riblett stated we do not have consensus now.

Ms. Smith stated previous Committee discussions and the scope of work on this item have included the assumption that the MPO would administer the study.

Ms. Stock indicated she would withdraw the motion regarding designating lead agency to administer the contract for this project.

Mr. Schanzenbacher indicated a meeting of the parties involved needs to be scheduled to pursue consensus on recommendations on how the study should proceed.


DEVELOPMENT OF PRIORITIES FOR FY15 – FY20 STATE SIX YEAR IMPROVEMENT
PROGRAM (SYIP) UPDATE
Mr. Vinsh provided brief background information on this item and made reference to the draft rating booklet attached to the agenda packet for the 15 candidate projects.  He explained the purpose of this information item is for each project sponsoring agency to explain the potential benefits of their projects and to respond to questions from other Committee members that will be rating the projects.

A period of discussion followed as each candidate project was reviewed by the project sponsor. Committee members asked several questions regarding some of the projects.

Mr. Vinsh indicated the draft rating booklet would be updated using information provided during the meeting and forwarded to the 10 voting Committee members before the end of the week.  Committee members were requested to complete their project ratings and forward the completed booklets to CPDC staff before the end of December.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) REGARDING RT. 1107 EAST RIVER ROAD WIDENING
(UPC 104083)
Mr. Vinsh stated there is a need to amend the current TIP to include this regionally significant revenue sharing project.

Upon a motion by Ms. Smith, seconded by Mr. Bassett and carried, a motion to recommend TIP amendment for this project was approved.

 

REVIEW OF A PROPOSED CHANGE IN PROJECT TERMINI FOR THE CEDAR LEVEL
ROAD PROJECT RATED IN SEPTEMBER 2010 FOR RSTP FUNDING PRIORITIZATION
Mr. Vinsh made reference to information attached to the agenda regarding a need to the shift the MPO’s RSTP funding commitment for this project from Cobblestone Parkway – North Avenue (southern segment) to Miles Avenue - Cobblestone Parkway (northern segment) of Cedar Level Road.

Mr. Watson commented that this project is Hopewell’s highest priority and the northern segment is a growth area. 

Mr. Agnello stated sufficient RSTP funds and urban funds are currently available to fully fund the northern segment of the project.

Upon a motion by Mr. Watson, seconded by Ms. Stock and carried, a motion was approved to recommend Policy Committee endorsement of the recommended change in termini for RSTP funding commitment for the Cedar Level Road project from the southern segment to the northern segment.

 

REVIEW OF PROPOSED TRANSFER OF FY09 $1,425,000 FEDERAL EARMARK FOR FORT
LEE IMROVEMENTS FROM UPC 87464 (RT. 36/RT.144 SPLIT INTERSECTION) TO UPC
104697 (LEE GATE @ RT. 36)
Mr. Vinsh indicated information had been received several weeks ago from the VDOT – Central Office that the U.S. Congress had made available $1,425,000 in FY09 funds for Fort Lee gate/ intersection improvements and these funds are still available for Fort Lee expansion related projects.   

Mr. Vinsh further indicated VDOT and CPDC staff recommended these funds be transferred from the Rt. 36/Rt.144 split intersection project to the Lee Gate @ Rt. 36 intersection project.

Upon a motion by Ms. Stock, seconded by Mr. Watson and carried, a motion was approved to recommend these funds be transferred and used for the Lee Gate @ Rt. 36 project.

 
ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 12:05 pm.

 

CPDC