Cap


2014 Minutes - Technical Committee

January 6
February 7
March 7
April 4
May 2
June 6
August 1
September 5
October 3
November 7
December 5


Minutes of the January 6, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Barb Smith, Chesterfield; Ed Watson, Hopewell; Julie Walton, Prince George; Mark Riblett, VDOT; Dironna Belton, PAT; Mark Bassett, Dinwiddie; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Steven Hick, Petersburg

OTHERS PRESENT:  Laura Walton, Paul Agnello, Dan Grinnell, VDOT; Fritz Brandt, Fort Lee; Jerry Gonzales, Richmond Ridefinders; Brian Coppell, Colonial Heights

APPROVAL OF THE MINUTES – December 9, 2013
Upon a motion by Ms. Smith, seconded by Mark Bassett and carried, the minutes of the December 6, 2013 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON POTENTIAL FUNDING FOR STATION NEPA STUDY

Mr. Vinsh made reference to the proposed revised NEPA study scope of work attached to the agenda packet.  Mr. Vinsh explained that a revised scope has been prepared by the City of Petersburg and the Virginia Department of Rail and Public Transportation for Technical Committee consideration primarily for the purpose of including more consideration of transit alternatives and funding opportunities.  Mr. Vinsh indicated the current project scope was endorsed by the federal agencies and the MPO – Policy Committee during the August – September timeframe.   MPO
endorsed changes in the existing scope would need to be reviewed by the 3 federal agencies. 

Ms. Belton reviewed the proposed revise scope of work, including use of DRPT on-call consultant services in lieu of a Request for Proposal (RFP) by the Crater PDC to secure project consultant services.

After an extended period of discussion on proposed scope changes involving consultant procurement, project background information, lead federal agency, relationship between NEPA study and future project construction funding, level of public involvement, NEPA study approval, passenger forecasts and project financial feasibility, the consensus of the membership was that member comments would be forwarded to the CPDC staff within one week.  The comments would be summarized and forwarded to the membership for discussion during the February meeting.

 
DEVELOPMENT OF PRIORITIES FOR FY15 – FY20 STATE SIX YEAR IMPROVEMENT
PROGRAM
Mr. Vinsh distributed the results from the ratings and reported six of the ten Technical Committee voting members participated in the evaluation of the 15 priority projects.

Mr. Vinsh indicated summary results were prepared 2 different ways.  One way included regional benefit and regional economic benefit factors.  The other way included the first two factors and the benefit/cost factor.  Two of the candidate projects were new projects and did not have benefit numbers to use for the benefit/cost factor.  The rating results using all 3 factors assigned benefit/cost
scores based on ranking with the top 1/3 receiving 3 points, the middle 1/3 receiving 2 points and the bottom 1/3 receiving 1 point. 

After a brief period of discussion, it was the consensus of the membership that discussion on this item would continue during the February meeting.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TIP REGARDING THE
RT. 36 INTERSECTION IMPROVEMENT (UPC 100500) AT RT 630 JEFFERSON PARK
ROAD
Mr. Vinsh stated this project is CMAQ funded and is ready to be programmed into the current TIP to include $11,616 for preliminary engineering during FY14.

Upon a motion by Mr. Bassett, seconded by Ms. Stock and carried, a motion was approved to recommend this TIP amendment.

REVIEW OF PROPOSED TRANSFER ALLOCATION OF $24,960 IN REGIONAL SURFACE
TRANSPORTATION PROGRAM FUNDS (RSTP) NEEDED FOR THE RT. 600
ROUNDABOUT PROJECT (UPC 80993)
Mr. Vinsh indicated UPC 80993 needs additional funding and this recommended to be transferred from the Lee Gate & Rt. 36 project UPC 104697.

Upon a motion by Mr. Bassett, seconded by Ms. Smith, a motion was approved to recommend this allocation transfer to the Policy Committee.


ADJOURNMENT 

There being no further business, the meeting was adjourned at approximately 12:20 pm.

 


Minutes of the February 7, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Ed Watson, Hopewell; Julie Walton, Prince George; Mark Riblett, VDOT; Dironna Belton, PAT; Mark Bassett, Dinwiddie; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Barb Smith, Chesterfield; Steven Hicks, Petersburg

OTHERS PRESENT:  Laura Walton, Paul Agnello, Scott Gagnon, VDOT; Fritz Brandt, Corienne Reisch, Fort Lee; Brian Coppell, Colonial Heights

APPROVAL OF THE MINUTES – January 6, 2014
Upon a motion by Mr. Bassett, seconded by Ms. Walton and carried, the minutes of the January 6, 2014 meeting were approved with a correction showing Fritz Brandt was not in attendance.

CITIZEN INFORMATION PERIOD

No comments

DEVELOPMENT OF PRIORITIES FOR FY15 – FY20 STATE SIX YEAR IMPROVEMENT
PROGRAM (SYIP)
Mr. Vinsh distributed summary information on the ratings of the 15 candidate projects completed by 6 of the 10 Technical Committee voting members.  Candidate project score summaries were prepared using 1) all three rating criteria, including benefit/cost scores assigned by some raters; 2) ratings using the regional benefit and regional economic development benefit criteria only; and 3) ratings using all 3 criteria, including the benefit/cost criterion prepared by Crater staff for 13 of
the 15 candidate projects.

Mr. Agnello and Mr. Gagnon emphasized the importance of focusing on regional projects for the SYIP update. 

After a period of discussion, the consensus of the Committee was to use the ratings that considered only “regional (transportation) benefit” and “regional economic development benefit”.  The Committee also decided to group candidate projects 1, 2, 3 & 12 as regional priority projects, to group candidate projects 6, 7 & 14 as TAP priority projects and to group candidate projects 5, 10, 8, 9, 11, 15 & 13 as local priority projects for the FY15 – FY20 SYIP update submittal to the State.

Mr. Agnello reviewed available information on a potential future project involving improvements for the  I-95/I-85/Rt.460 interchange.  Mr. Agnello suggested consideration be given by the MPO to pursue funding to advance the Crater Road exit relocation portion of the Roadside Safety Study recommendations.  Mr. Agnello also indicated interstate funding is very competitive.

Mr. Vinsh indicated he would report on this item to the Policy Committee on February 27.

STATUS REPORT – MULTIMODAL STATION NEPA STUDY
Mr. Vinsh reported that following the January Committee meeting, Petersburg, Chesterfield, VDR&PT & VDOT representatives met for follow-up discussion on the changes proposed to be included in the final draft scope of work.  Mr. Vinsh distributed summary information describing the proposed changes agreed to by the commenting agencies and indicated this information would be forwarded to FRA, FTA and FHWA for consideration.  Federal response to the proposed changes would be requested before the February 27 MPO – Policy Committee meeting.

Upon a motion by Ms. Belton, seconded by Ms. Stock and carried a motion was adopted to recommend the proposed changes to include the following:

  • Consultant solicitation process to be open Request for Proposals rather that limited to DRPT’s on-call transit consultant pool
  • Three Collier sites to be evaluated initially instead of one (at least 7 preliminary sites will be evaluated initially, plus the NEPA required no action alternative)
  • CPDC staff member will be Project Overseer (PO) and primary point of contact between Consultant Project Manager (CPM) and the MPO
  • At least 2 public information events specified
  • Level of analysis will be sufficient to meet FTA/FRA/FHWA requirements for approval for an Environmental Assessment NEPA Class of Action and funding requirements to implement the future potential project
  • Subtask added to include “Funding Analysis of Preferred Alternatives” (former optional Task 10)
  • Addition of subtask to prepare transit ridership forecasts for a range of transportation improvement concepts and alternatives
  • Clarifies existing southeast High Speed Rail Study and Amtrak ridership forecast are to be used
  • Mode choice feature of Richmond/Tri-Cities travel model will be used to assess impacts of alternatives on travel patterns, volumes on transportation facilities, etc.
  • Addition of a bike and pedestrian needs assessment for each preferred alternative.

Ms. Stock commented that the new grant cycle for DRPT’s Technical Assistance Program will require a $20,000 or 4% local match based on the total project estimated cost of $500,000. 

Ms. Belton indicated the City of Petersburg has agreed to provide the local matching funds needed for the DRPT grant.   

Mr. Vinsh commented that agreements for all funds needed for the NEPA study must be in-place before the Crater PDC can execute a contract with the project consultant.

 

REVIEW OF PROPOSED AMENDMENT TO THE TRI-CITIES AREA YEAR 2035
TRANSPORTATION PLAN TO INCLUDE PROVISION FOR A NEW MULTI-MODAL
FACILITY
Mr. Vinsh indicated the regional transportation plan needed to be amended to include agreement with the Southeast High Speed Rail Study finding that a new passenger facility is needed for the Tri-Cities Area and to include the NEPA study for this purpose as a fiscally constrained project.

Upon a motion by Ms. Stock, seconded by Ms. Belton and carried a motion was adopted to amend the Tri-Cities 2035 Transportation Plan to include a NEPA study for a new passenger facility as a fiscally constrained project.

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) TO INCLUDE A NEPA STUDY OF CANDIDATE SITES
FOR A NEW MULTI-MODAL FACILITY
Mr. Vinsh indicated the current TIP needed to be amended to program funding for a NEPA study of candidate sites for a new multi-modal facility.

Upon a motion by Mr. Agnello, seconded by Ms. Belton and carried a motion was adopted to recommend the current TIP be amended to include the NEPA study.

REVIEW OF INFORMATION ON STATE RATINGS OF CANDIDATE PARK AND RIDE LOT
SITES   
Mr. Agnello reviewed attachments to the agenda package relating to this item, include the finding that the Walthall site and the I-295/Rt.460 candidate sites rated among the top 10 for the VDOT Richmond Construction District. 

Mr. Agnello indicated funding levels for the construction of park and ride lots is less than the funding levels anticipated at the time this VDOT initiative began. 

Mr. Agnello requested comments be forwarded to his office on this item.

Ms. Stock requested that consideration be given to alternative parcels in the vicinity of Walthall for a park and ride lot.  She indicated this vicinity has been identified as a preliminary alternative for a multi-modal facility.

 

REVIEW OF INFORMATION ON FY15 TRANSPORTATION ALTERNATIVES PROGRAM
(TAP) PROJECTS
Mr. Vinsh indicated the Tri-Cities MPO will need to allocated approximately $140,000 for the FY15 TAP grant cycle. 

After a brief period of discussion, it was decided this item be deferred until the March meeting in order to determine how many FY15 TAP project applications were submitted to VDOT from the Tri-Cities Area.

 

DISCUSSION OF AUTHORIZING THE CPDC STAFF TO APPROVE SIX YEAR IMPROVEMENT PROGRAM ALLOCATION TRANSFERS FOR RSTP AND CMAQ PROJECTS INVOLVING LESS THAN $100,000
Mr. Agnello indicated the State requires a formal MPO resolution for allocation transfers if no formal process has been endorsed by the Policy Committee to permit staff to administratively make transfers.  

Mr. Gagnon stated authorizing staff to make these allocation transfers would provide more flexibility.

Mr. Vinsh indicated this provision would help streamline the administrative process for processing allocation transfers.

After a period of discussion, Ms. Walton made a motion, seconded by Mr. Bassett and carried to recommend authorizing the CPDC staff to make allocation transfers involving up to 10% of the total project cost for CMAQ and RSTP funded projects.

 

REVIEW OF PROPOSED FY14 – FY19 SYIP ALLOCATION TRANSFERS
Mr. Agnello made reference to 3 proposed allocation transfers stated in the agenda packet involving $2,222 and the closing UPC 95040 (Hickory Hill Road – Phase 2) with transfer to the RSTP Balance Entry Account; transfer of up to $245,000 in previous RSTP funds from the Rt. 36/Rt.144 Split Intersection project (UPC 87464) to the Puddledock @ Industrial Drive project (UPC 101289), and the transfer of $1,900 in previous CMAQ funds from the CMAQ Balance Entry Account to the Rt. 36 intersection improvement project at Jefferson Park Road (UPC 100500). 

After a brief period of discussion, Ms. Stock made a motion, seconded by Mr. Bassett and carried that the proposed allocation transfers be recommended for approval.

 

UPDATE FROM VDOT ON TRI-CITIES MPO CMAQ & RSTP FUNDING FORECAST AND THE FY15 – FY SYIP SCHEDULE
Mr. Agnello distributed information attached to the agenda packet showing current available funding forecasts for CMAQ and RSTP over the next 6  year period.  Funding levels for CMAQ are expected to drop by 5.6% to $1,258,313 during FY15 and by 2.8% for the next 5 years.  Funding levels for RSTP are expected to drop by 4.4% to $2,345,871 during FY15 and by 2.1% for the next 5 years.

Mr. Agnello indicated these reductions would probably not have much impact on current programmed RSTP projects but would probably have some impact on current programmed CMAQ projects.  Updated CMAQ and RSTP allocations would be presented during the March meetings.

Mr. Agnello reviewed the FY15 – FY20 SYIP update schedule and indicated CMAQ and RSTP allocations for the FY15 – FY20 SYIP would need to be entered into the State system by March 14.

 

REVIEW OF PROPOSED FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENTS INVOLVING ROUTE 301 SIGNAL UPGRADE PROJECT   (UPC 101033) AND THE ROUTE 10 INTERSECTION IMPROVEMENT PROJECT (UPC 12955)
Mr. Vinsh made reference to the information attached to the agenda packet for these proposed action items. 

Upon a motion by Mr. Agnello, seconded by Mr. Bassett and carried, a recommendation was adopted to recommend approval of these 2 amendments to the current TIP.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 12:10 pm.

 


Minutes of the March 7, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Ed Watson, Hopewell; Julie Walton, Prince George; Mark Riblett, VDOT; Dironna Belton, PAT; Mark Bassett, Dinwiddie; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Barb Smith, Chesterfield; Steven Hick, Petersburg; Ed Watson, Hopewell; Emily Stock, DRPT

OTHERS PRESENT:  Brian Copple, Colonial Heights; Paul Agnello, VDOT; Jerry Gonzales, Ridefinders; Christopher Nicholas, CPDC

APPROVAL OF THE MINUTES – February 7, 2014
Upon a motion by Mr. Bassett, seconded by Ms. Belton and carried, the minutes of the February 7, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON MPO PRIORITIES FOR THE FY 15 – FY20 SIX YEAR
IMPROVEMENT PROGRAM (SYIP) UPDATE
Mr. Vinsh reported that the Policy Committee had endorsed Technical Committee
recommendations for the rating of the 15 candidate projects and for the grouping of the projects into 3 categories for submittal to the State for the FY15 – FY20 SYIP update.

Mr. Vinsh also reported that in conjunction with the I-95/I-85/Rt. 460 Roadside Safety Study, VDOT representatives will be presenting a strategy for pursuing funds for relocating the current southbound I-95 exit to South Crater Road during the April MPO meetings.

 

STATUS REPORT MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh stated the FRA has agreed to be the lead federal agency for this project and the FTA and FHWA have agreed to be cooperating agencies. 

Mr. Vinsh referred to the NEPA study development schedule and indicated the project RFP is being advertised during the month of March.  The MPO - Technical Committee is proposed to be the NEPA study working group.  The Study Working Group will rate the consulting firms that submit responses to the RFP.  One or two firms will be selected for interviews.

 

REVIEW OF INFORMATION ON FY15 – FY20 FINANCIAL OUTLOOK
Mr. Riblett presented the current State perspective for transportation revenues over the near term. Generally, revenue forecasts are down from previous forecasts largely because lowered gasoline sales taxes that are expected to be collected over the next six year period.  Insufficient construction funds are expected to be available to fund the traditional VDOT urban and secondary formula programs over the next 6 year period. 

 

REVIEW OF PRELIMINARY INFORMATION ON FY 15- FY20 SIX YEAR IMPROVEMENT
PROGRAM (SYIP) ALLOCATIONS FOR CMAQ AND RSTP
Mr. Agnello and Mr. Vinsh reviewed presentation materials and made comments regarding CMAQ and RSTP prioritization; status of remaining Fort Lee expansion related Congressional Earmark and Virginia Defense National Industrial Authority (VNDIA) funds; and, the schedule for entering allocations for the SYIP process.

Mr. Vinsh mentioned the current schedule for CMAQ prioritization calls for a new prioritization process to begin this fall.   Projects that have not begun will need to be purged from the current priority list.  A decision needs to be made on when projects need to be purged.  Purged projects may be re-rated if submitted by a project sponsor.

Mr. Agnello reviewed each of the 20 CMAQ and each of the 18 RSTP project allocations proposed for the next 6 year period and responded to questions from Committee members.

After an extended period of discussion, Ms. Belton made a motion, seconded by Mr. Vinsh and carried, that proposed CMAQ project allocations be recommended for Policy Committee endorsement.

After a similar period of discussion, Mr. Bassett made a motion, seconded by Ms. Walton and carried, that proposed RSTP project allocation be recommended for Policy Committee endorsement.


REVIEW OF PROPOSED FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENT FOR THE HOPEWELL CIRCULATOR ROUTE (UPC T9443)
Mr. Vinsh stated an amendment to the current TIP was needed to provide up to $1,033,000 in obligations for this CMAQ project.  This action would allow PAT to apply for additional reimbursement funds for provision of the Hopewell Circulator Route currently estimated to cost $1,393,804.

Mr. Schanzenbacher as if this action would impact other CMAQ funded projects.

Mr. Agnello indicated the additional obligation amount of $582,023 would likely be coming from projects that are closed out.

Upon a motion by Ms. Stock, seconded by Ms. Belton and carried, a motion was adopted to recommend a TIP amendment for the Hopewell Circulator Route.

After a brief period of discussion, Ms. Stock made a motion, seconded by Mr. Bassett and carried that the proposed allocation transfer be recommended for approval.

 

ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:50 a.m.

 


Minutes of the April 4, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Douglas Miles, (alternate), Prince George; Mark Riblett, VDOT; Steven Hick, Petersburg; Dironna Belton, PAT; Mark Bassett, Dinwiddie; Barb Smith, Chesterfield; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Ed Watson, Hopewell; Emily Stock, DRPT

OTHERS PRESENT:  Laura Walton, Dan Grinnell, Paul Agnello, VDOT; Jerry Gonzales,
Ridefinders; Christopher Nicholas, CPDC;

APPROVAL OF THE MINUTES – March 7, 2014
Upon a motion by Mr. Riblett, seconded by Mr. Bassett and carried, the minutes of the March 7, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh stated four firms responded to the Request for Proposals advertised by the CPDC for the NEPA study.  Mr. Vinsh distributed a rating form to Committee voting members for ranking the proposals using criteria specified in the RFP.  The membership agreed to complete the rating form by April 18 and return the forms to CPDC.  It was also agreed that the membership would be contacted after the ratings were completed in order to determine the next step.

 

DISCUSSION OF I-95/I-85 INTERCHANGE IMPROVEMENT
Mr. Vinsh indicated VDOT representatives have offered to make suggestions for advancing selected improvements identified in the I-95/I-85 Roadside Safety Assessment completed in 2012.

Mr. Agnello distributed a handout and indicated the May 5th Six-Year Improvement Program update public meeting for the Richmond District would be an opportunity for the MPO and localities to show support for improvements at this interchange.  The potential of using Highway Safety Improvement (HSIP) funds available to VDOT was discussed in order to further the development of the two improvement concepts identified in the 2012 assessment for the I-95@ South Crater Road location. Both concepts involved moving the existing on and off ramps southward away from the I-
95/I-85 interchange.

The first improvement concept involves relocating the existing I-95 southbound off ramp to Graham Road/South Crater Road southward.

The second improvement concept involves relocating the existing I-95 northbound on ramp from South Crater Road southward. 

Mr. Agnello explained more current traffic and crash data would be collected, environmental fatal flaws identified and more refined engineering cost estimates would be developed for potential alternatives. 

Mr. Agnello further indicated if this additional work is approved, VDOT could provide the MPO with updates on the progress of these efforts during the Spring and Summer of 2014 with feasibility study results potentially by next September in time for the next six-year program update.

Mr. Schanzenbacher asked if this was a project status report.

Mr. Riblett stated that during the March Policy Committee meeting, a need was identified for VDOT to recommend an approach to accomplish some improvement at the interchange, given the condition that the cost of the full improvement need identified in the 2012 Roadside Safety Assessment was beyond the amount of funding likely to be available in the near future.

Mr. Schanzenbacher asked if HSIP funds would be available for this project.

Mr. Agnello indicated that HSIP funding was a possibility.

Ms. Smith commented that this would be productive work and made a motion, seconded by Mr. Hicks and carried, to recommend consideration of this approach by the Policy Committee.

 

DISCUSSION OF AUTHORIZING CPDC STAFF TO APPROVE RSTP AND CMAQ ALLOCATION TRANSFERS
Mr. Vinsh indicated the Policy Committee has returned the Technical Committee’s recommendation that the CPDC staff be authorized to approve RSTP and CMAQ project allocation transfers of $100,000 or less for further consideration. 

This item was briefly discussed with the understanding the CPDC staff would research the question of how other MPOs handle allocation transfers and report back at a future meeting.

 

REVIEW OF PROPOSED AMENDMENTS TO THE FY14 UNIFIED TRANSPORTATION WORK PROGRAM
Mr. Vinsh made reference to an agenda attachment indicated proposed Section 5303 transfers involving moving $5,000 from Task 1.2 and $6,000 from Task 3.1 to Task 2.0.  Task 2.0 is for long range transportation planning and additional CPDC staff time has been needed for the NEPA study preparation. 

Mr. Vinsh also made reference to a refinement in the scope of work for the PAT Marketing Plan and a request to extend the term of this project.

Upon a motion by Ms. Belton, seconded by Ms. Smith and carried a motion was adopted to recommend the amendments.

 

REVIEW OF PROPOSED AMENDMENTS TO THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR ROUTE 36 & LEE AVENUE (UPC 104697)
Mr. Vinsh stated the amendment involved adding funding to this project from the Congressional earmarks.

Upon a motion by Ms. Smith, seconded by Mr. Miles and carried, a motion was adopted to recommend approval of the proposed amendment.

 

REVIEW OF PROPOSED FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENT FOR THE MULTI-MODAL NEPA STUDY (UPC 105462)
Mr. Vinsh stated an amendment to the current TIP was needed to add the $500,000 estimated cost of the NEPA study. 

Mr. Vinsh explained that the inclusion of this project into the TIP was needed in order to spend federal funds and that the FHWA’s fiscal constraint regulations requires the next project phase (design) would need to be programmed in the TIP before the FHWA will issue a federal decision on the NEPA study.  The FHWA will also require the MPO to amend its long range plan to include the entire cost of the multi-modal facility as a fiscally constrained project. 

Mr. Vinsh added that the FRA has indicated they would need to feel confident during the NEPA study that the facility would be constructed within 3 years before they would issue a finding on the NEPA study.

Mr. Riblett stated VDOT supports this amendment.  The amendment action says there will be dollars available to pay the cost of the NEPA study.  Funding agreements for the NEPA study are being developed.

After a brief period of further discussion, Ms. Belton made a motion, seconded by Ms. Smith and carried, that the amendment be recommended for approval.

 

REVIEW OF DRAFT FY15 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM (UTPWP)
Mr. Vinsh made reference to the agenda packet attachment for the FY15 work program.  He indicated the narrative sections had been updated to reflect MAP-21 provisions.  Major planning tasks for FY15 include the NEPA study, preparation of 2040 socio-economic forecast for the next long-range transportation plan update and incorporation of federal performance measure requirements into the metropolitan planning and programming process.

Mr. Miles commented on the need for the MPO to consider GIS based scenario planning application.

Mr. Agnello stated that in the Tri-Cities it would be possible for the MPO to use scenario planning applications for part of the area, provided the necessary database is available.

Mr. Schanzenbacher asked that examples of scenario planning be brought to the Committee for consideration at a future meeting.

Upon a motion by Mr. Bassett, seconded by Mr. Miles and carried, a motion was adopted to recommend approval of the draft FY15 work program.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION IMPROVEMENT PROGRAM FOR ROUTE 10 & HUMMEL ROSS ROAD (UPC 12955)
Mr. Vinsh made reference to the agenda packet and the need for amending UPC 12955 to include additional CMAQ funding for right of way and for construction for this project estimated to cost $1,462,369.

Upon a motion by Mr. Vinsh, seconded by Mr. Miles and carried, a motion was adopted to recommend endorsement of the proposed amendment.

 

REVIEW OF PROPOSED RSTP ALLOCATION TRANSFERS INVOLVING SEVERAL PROJECTS FOR THE FY15 – FY20 SIX YEAR IMPROVEMENT PROGRAM (SYIP)
Mr. Agnello reviewed proposed allocation transfers described in an agenda packet attachment.  The donor projects included UPC 82849 and UPC 70725.  The recipient projects included UPC T9443, UPC 101028 and UPC 105110.

Upon a motion by Ms. Smith, seconded by Mr. Bassett and carried, a motion was adopted to recommend the allocation transfers for the FY15 – FY20 Six Year Improvement Program (SYIP).

 
ADJOURNMENT 
There being no further business, the meeting was adjourned at approximately 11:40 a.m.

 


Minutes of the May 2, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Julie Walton,
Prince George; Mark Riblett, VDOT; Ed Watson, Hopewell; Dironna Belton, PAT; Barb Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Mark Bassett, Dinwiddie; Steven Hicks, Petersburg;

OTHERS PRESENT:  Scott Gagnon, Laura Walton, Dan Grinnell, Paul Agnello, VDOT; Corienne Riecsh, Fort Lee; Cristopher Nicholas, CPDC;

APPROVAL OF THE MINUTES – April 4, 2014
Upon a motion by Ms. Smith, seconded by Mr. Todd and carried, the minutes of the April 4, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh stated Kimley Horn and Michael Baker were rated highest of the four firms that responded to the Request for Proposals advertised by the CPDC for the NEPA study. 

Mr. Vinsh indicated that because of VDOT and DRPT matching requirements, available funding for the NEPA study now totals $493,760 rather than the $500,000 amount indicated earlier.  The distribution of current available funding for the NEPA study is as follows:

Amount                       Percentage                   Agency
$294,000                     59.54%                        VDOT
$180,000                     36.5%                          DR&PT
$ 19,760                      4.0%                           City of Petersburg
$493,760                     100%

After a period of discussion, it was agreed that May 15 or 16 would be scheduled for the NEPA Study Work Group (SWG) members (MPO-Technical Committee voting members) to interview the two firms.  It was also agreed that a 9:00 slot and an 11:00 slot would be scheduled with the SWG members meeting at 8:45 am. and for 15 minutes following the last interview.  Reference was made that the rating form used for RFP responses would also be used for the interviews.

 

DISCUSSION OF ESTABLISHING A PROCEDURE FOR AUTHORIZING THE CPDC STAFF
TO APPROVE RSTP AND CMAQ ALLOCATION TRANSFERS 
Mr. Vinsh indicated the previous Technical Committee recommendation that the CPDC staff be authorized to approve allocation transfers of $100,000 or less was referred back for further consideration.  

Mr. Vinsh stated the need for many allocation transfers are the results of cost increases much more than $100,000 and a change for this level of staff authorization would not streamline the administrative process significantly.

Mr. Agnello stated allocations to projects in need of additional funding could be accomplished sooner if CPDC staff were delegated authorized to make transfers.  At the present time, all allocation transfers in the tri-Cities require formal MPO – Policy Committee action. Mr. Agnello also mentioned that the Fort Lee related projects involving grant funds awarded to the Crater Planning District Commission from the former Virginia National Defense Industrial Authority (VNDIA) requiring 50% RSTP matching funds and frequently need allocation transfers.

After a period of further discussion, it was the consensus of the Committee to recommend that the CPDC staff be authorized to approve allocation transfers up to 100% of the original cost estimate of the recipient project.  Transfers involving more than 100% of the original project cost estimate would require MPO – Policy Committee formal action.

 

STATUS REPORT ON BIKE AND PEDESTRIAN PLANNING
Mr. Vinsh stated an Advisory Committee has been formed for the Bikeways Plan update.  The Advisory Committee has indicated a desired focus on bike/ped opportunities from a regional transportation perspective.  The CPDC staff has been researching bicycle and ped studies that focus on a regional perspective, updating visions, goals and objectives, maps and narrative for the document.

Mr. Todd mentioned potential joint use of the SEHSR corridor south of Petersburg for bikeways.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) FOR PUDDLEDOCK ROAD IMPROVEMENTS IN
PRINCE GEORGE COUNTY (UPC 105131)
Mr. Vinsh made reference to the FY12 – FY15 TIP amendment report attached to the agenda package and indicated this project would involve the Prince George County portion of Puddledock Road. 

Mr. Agnello indicated the original scope to widen Puddledock Road from 2 to 4 lanes in Prince George would likely cost approximately $13m and was beyond resources likely to be available for this project.  VDOT is proposing to match remaining VNDIA funds with 50% RSTP funds and spend approximately $3m to improve the roadway.  The first step would be to conduct an operations study.  This effort would include an analysis of traffic patterns to determine deficiencies. 

Mr. Agnello also indicated it is estimated this study effort would cost approximately $200,000 and the results would be reported to Prince George County. 

Upon a motion by Ms. Walton, seconded by Ms. Smith and carried, a motion was adopted to recommend the TIP amendment to the Policy Committee.

 

REVIEW OF DRAFT FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Vinsh indicated the TIP is updated every 3 years to show project scheduled to receive federal funding over the next 4 year period.  The draft document attached to the agenda package has received input from VDOT, PAT and DRPT.  The narrative in the document has been updated to include information related to current federal transportation funding programs.  The project listings include 43 highway projects, 19 transit projects and 1 multi-modal project for a total of 63 fiscally constrained projects. Mr. Agnello stated the highway projects listed are actually a snapshot of project scheduled as of January  2014 and that a number of changes will be needed in the future.

Mr. Vinsh indicated the draft document has been placed on the MPOs’ webpage and that the CPDC staff will be providing copies of the draft document to public libraries for viewing by the public.  A public meeting will be scheduled to receive questions and comments prior to anticipated MPO – Policy Committee action on June 26, 2014.

There was consensus by the membership to recommend that the CPDC staff be authorized to advertise the draft document for public review and to schedule a public meeting to receive questions and comments prior to the June 26, 2014 MPO – Policy Committee meeting.

There being no further business, the meeting was adjourned at approximately 11:20 am.

 


Minutes of the June 6, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Douglas Miles (alternate), Prince George; Mark Riblett, VDOT; Ed Watson, Hopewell; Dironna Belton, PAT; Barb Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Mark Bassett, Dinwiddie; Steven Hicks, Petersburg;

OTHERS PRESENT:  Laura Walton, Paul Agnello, VDOT; Fritz Brandt, Fort Lee; John Stuart, Clark-Nexsen; Brian Copple, Colonial Heights; Cristopher Nicholas, CPDC;

APPROVAL OF THE MINUTES – May 2, 2014
Upon a motion by Ms. Smith, seconded by Mr. Miles and carried, the minutes of the May 2, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh indicated the number 1 rated firm, Michael Baker Inc. has provided their preliminary cost proposal and the amount was more than the $494,000 amount the MPO had available for the NEPA study.  Mr. Vinsh also indicated there was a need for discussion on next steps in the negotiation process. 

It was the consensus of the Technical Committee that the discussion of next steps would be handled after the MPO – Technical Committee meeting by the voting members of the NEPA Study Working Group.

 

REPORT ON TECHNICAL COMMITTEE RECOMMENDATIONS REGARDING AUTHORIZING CPDC STAFF TO APPROVE RSTP AND CMAQ ALLOCATION TRANSFERS
Mr. Vinsh indicated that during its May meeting, the MPO – Policy Committee received the Technical Committee recommendation to authorize CPDC staff to approve allocation transfers not more than 2 times the recipient project original cost.  Mr. Vinsh explained the Policy Committee decided not to accept the Technical Committee recommendation and to authorize the CPDC staff to approve allocation transfers from projects no longer needing fund to the balance entry accounts.  All
other transfers under the State six-year improvement process must continue to be approved by formal MPO – Policy Committee action.

 

STATUS REPORT ON ROUTE 460 IMPROVEMENTS
Mr. Vinsh made reference to a VDOT 2014 project summary handout attached to the agenda package. The following summary information was provided:

  • Agreement has been reached by FHWA, Army Corp of Engineers and VDOT to conduct a Supplemental Environmental Impact Statement (SEIS) involving 5 alternatives.
  • The alternatives include the northern and southern alternatives studied previously with modifications for development that has occurred since the original project environmental work; an alternative for a four-lane road along existing Route 460 with tolled and non-tolled town bypass options; an alternative for a four lane road along existing Route 460 upgraded to meet standards for medians, shoulders, and intersections; and, an eight lane road along the existing roadway with four lanes tolled and 4 lanes non-tolled.
  • A series of public meetings will be conducted by VDOT this fall showing precise locations of the alternative alignments being studied along with findings from the additional environmental work.
  • A decision on the alternative to be pursues is expected before the end of calendar year 2014.

 

RECOMMENDATION ON DRAFT FY15 – FY18 TRANSPORTATION IMPROVEMENT
PROGRAM
Mr. Vinsh indicated the MPO has advertised a public meeting for June 19 from 4 to 5:30 pm. at the Petersburg Multi-Modal Station to receive public comment on the draft document.  Comments received will be summarized and provided to the MPO – Policy Committee prior to scheduled action on the document during its June 26 meeting.  Copies of the draft document have been provided to local libraries and posted on the MPO webpage.

Mr. Vinsh indicated the projects lists are the same as reviewed during the May meeting and that VDOT has provided some additional information under the financial constraint portion of the document.  

Upon a motion by Ms. Smith, seconded by Mr. Miles and carried, a motion was approved to recommend approval of the document by the Policy Committee, pending public comment during the advertisement period.

REVIEW OF PROPOSED AMENDMENT TO THE FY12 – FY15 TRANSPORTATION
IMPROVEMENT PROGRAM (TIP) FOR THE SOUTHSIDE DEPOT RESTORATION
PROJECT (UPC 104036)
Mr. Agnello stated an amendment to the current TIP is needed for this project because it is a new project and is not currently listed in the document. 

Upon a motion by Ms. Belton, seconded by Ms. Stock and carried, a motion to recommend the current TIP be amended to included UPC 104036 was approved.

REVIEW OF PROPOSED CMAQ ALLOCATION TRANSFER FOR THE FY14 – FY19 SIX
YEAR IMPROVEMENT PROGRAM (SYIP)
Mr. Agnello reviewed the proposal to transfer $1,900 from the CMAQ balance entry account (UPC 70722) and the transfer of $26,429 from the Rt. 630 & Route 460 left turn lane project (UPC 82849) to the Hopewell Circulator Route (UPC T9443).  The sum of $28,329 is needed to complete allocations needed for the Hopewell Circulator Route.  The project at Rt. 630 and Route 460 cannot proceed at this time because of the status of the Route 460 corridor improvement project. 

Upon a motion by Ms. Belton, seconded by Ms. Stock and carried, a motion to recommend approval of the allocation transfer by the Policy Committee was endorsed.

 

REVIEW OF HB2 PROVISIONS ON TRANSPORTATION PROJECT PRIORITIZATION
Mr. Agnello made reference to a copy of the HB2 legislation adopted during the previous session of the General Assembly and presented summary information from the handout distributed during the meeting.  HB2 requires statewide prioritization of transportation improvement projects by construction district based on selected measures, including congestion mitigation, economic development, accessibility, safety and environmental quality.

This new statewide prioritization process would be used for the FY16 – FY22 SYIP update and does not apply to certain funding programs, including the CMAQ and the RSTP programs.

 

DISCUSSION OF SCHEDULES FOR THE NEXT CMAQ AND RSTP PRIORITIZATIONS OF
CANDIDATE PROJECTS
The consensus of the Committee was that completion of the next scheduled CMAQ prioritization round of December 2014 would be consistent with the timing of the FY12 – FY22 SYIP update.  There was also consensus that the next RSTP prioritization round be recommended for completion also by December 2014.  Current rating procedures and candidate CMAQ and RSTP projects are to be provided for review during the August meeting. 

There was discussion about the potential for limiting the number of candidate projects submitted by a locality and on setting a project cost limit.  It was decided that VDOT would first provide information on current cost estimates and schedules on existing projects during the August meeting.

REPORT ON FY16 SCHEDULE FOR TRANSPORTATION ALTERNATIVES PROGRAM
(TAP)
Mr. Vinsh stated, assuming Congress provides funding for a FY16 TAP program, the Tri-Cities MPO would continue following existing procedures for the allocation of regional TAP funds.  The Tri-Cities MPO would continue to use the State TAP grant application process to screen project applications in the Tri-Cities.  All TAP applications would be sent to VDOT for review and rating before the November 1, 2014 State due date.  The MPO would receive the results of the VDOT candidate TAP project ratings and the MPO – Policy Committee would decide how to allocate the approximately $150,000 in annual regional sub-allocated TAP funds to candidate project(s) in the Tri-Cities Area.

There being no further business, the meeting was adjourned at approximately 11:15 am.

 


Minutes of the August 1, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive.

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Mark Riblett, VDOT; Dironna Belton, PAT; Steven Hicks, Petersburg; Barb Smith, Chesterfield; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  George Schanzenbacher, Colonial Heights; Ed Watson, Hopewell;
Julie Walton, Prince George; Emily Stock, DRPT

OTHERS PRESENT:  Laura Walton, Paul Agnello, VDOT; Fritz Brandt, Fort Lee;
Cristopher Nicholas, CPDC

Vice-Chair Bassett called the meeting to order.

APPROVAL OF THE MINUTES – June 6, 2014
Upon a motion by Ms. Smith, seconded by Ms. Benton and carried, the minutes of the June 6, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments



STATUS REPORT MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh indicated that the DRPT and Petersburg funding agreements with the Crater PDC for the NEPA study had been signed.  The VDOT funding agreement with the Crater PDC for the NEPA study is pending State review.

Mr. Vinsh also indicated a draft contract has been prepared between Baker and the Crater PDC for the NEPA study.

 

STATUS REPORT ON REMAINING FUNDS FROM VIRGINIA NATIONAL DEFENSE
INDUSTRIAL AUTHORITY (VNDIA) FOR FORT LEE RELATED BRAC PROJECTS
Mr. Agnello reviewed a spreadsheet attached to the agenda package showing 3 completed Fort Lee BRAC transportation improvement projects and 3 additional projects planned on Puddledock Road using $1,830,345 in remaining VNDIA funds.

Mr. Vinsh commented that the Crater PDC staff was concerned that $1,203,800 in unneeded RSTP matching funds are still allocated to two completed VNDIA projects.  Mr. Vinsh further commented that expenditure time limits apply and these unneeded funds should be transferred to the RSTP balance entry account and reallocated by Policy Committee action to other RSTP projects that need additional funding.

Mr. Hicks asked if “Kick-Off” meeting will be scheduled for the Puddledock & Industrial Drive project.

Mr. Agnello indicated he would check to see if a meeting has been scheduled.

A brief period of discussion followed regarding a pending HAZMAT survey involving the Puddledock Road and Industrial Drive project.

Mr. Vinsh commented that the office of the Sec. of Veteran and Defense Affairs is working to restore $249,058 of the $1,830,345 amount in VNDIA funds to the Crater PDC’s account.  These funds were sent to another grantee by mistake and have been returned to the State but not yet restored to the Crater PDC’s account.

Mr. Vinsh also commented that CPDC staff is working with the office of the Sec. of Veteran and Defense Affairs and with VDOT to develop funding agreements for the 3 Puddledock Road projects at this time.

 

STATUS REPORT ON NEXT CMAQ AND RSTP PRIORITIZATION ROUNDS
Mr. Vinsh commented that during its June 26 meeting the Policy Committee decided a review of information on existing projects in the current SYIP that need of additional allocations to be fully funded was needed before considering authorizing new prioritization rounds. 

Mr. Agnello reviewed a spreadsheet attached to the agenda packet developed by VDOT showing 3 CMAQ projects, (UPC T204, UPC 100500, UPC 104868), that will need some additional allocations over the next 6 year period in order to be fully funded.  The spreadsheet was based on current project cost estimates and indicated a surplus of only $58,723 available in CMAQ funds during the FY15 – FY20 time period.  The amount of FY21 projected CMAQ revenue shown was $1,294,078.

After a period discussion, it was determined that the Petersburg Signal Upgrade (UPC 104868) project is in need of allocations and does not have any CMAQ expenditures.

Mr. Agnello commented that 2 RSTP projects (UPC 101289 and UPC 105110) need $1,040,000 in additional allocations in order to be fully funded during the FY15 – FY20 time period.  A total of $2,517,116 is available for RSTP allocations and the FY21 projected revenue amount is $2,371,101.

Mr. Vinsh indicated current CMAQ prioritization procedures call for a new prioritization round in December 2014 but current RSTP procedures do not specify when a new prioritization round is to be authorized.

A period of discussion, there was a consensus that information was needed showing actual project expenditures in order to determine which existing prioritized projects would need to be purged from the current priority lists if new prioritization rounds were authorized.   It was also decided that localities should begin developing their lists of new potential candidate CMAQ and RSTP projects should new prioritization rounds be authorized by the Policy Committee.


DISCUSSION OF EVALUATION FACTORS TO BE USED FOR TRANSPORTATION PROJECT PRIORITIZATION PER HOUSE BILL 2

Mr. Vinsh commented that the State has requested input by October from the MPO on preferences for measures for the required HB2 rating factors. 

Mr. Vinsh further commented that Policy Committee charged the Technical Committee during its June 26 with the task of developing recommendations on this item.

Mr. Riblett added that the State wants each MPO in the Commonwealth to comment on preferences for the relative ranking or weighting of the required factors; preferences for measures for these factors and reasons why these factors and not others are important for their region.

Mr. Riblett also commented that the HB2 process will rank candidate projects and not project need.

It was also mentioned that projects subject to HB2 prioritization that have not completed NEPA and are not fully funded in the current SYIP will be placed in a holding account and be subject to HB2 prioritization along with other candidate projects.

The Technical Committee discussed how HB2 required rating factors could be ranked and reviewed examples of how potential measures may impact Tri-Cities Area candidate projects for HB2 rating.  The I-95/I-85 interchange improvement project was used as an example for this discussion.

The consensus of the Technical Committee was that clarification was needed on definitions of the 6 required rating factors that will be used for HB2 along with more information on potential measures for these factors before it could make recommendations.

 

REVIEW OF CALENDAR YEAR 2012 SOCIO-ECONOMIC ESTIMATES FOR TRAFFIC ANALYSIS ZONES
Mr. Nicholas made reference to an Excel attachment in the agenda package showing 2012 estimates developed by the CPDC staff for population, housing, households, autos, group quarters and employment for newly develop traffic analysis zones.  Agenda materials provided links showing old and new traffic analysis zones used for the Richmond/Tri-Cities travel model.  Information on the methodology used to transfer previous data from old zones to new zones was provided. 

Mr. Vinsh commented that by State law the 2012 jurisdictional population estimates used for the Richmond travel model cannot exceed official State population estimates.

As three of the six local government representatives were not in attendance, this item was deferred until the next meeting.

 

REVIEW OF PROPOSED AMENDMENTS TO THE FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
As an Other Business item, Mr. Riblett made reference and requested support for TIP amendment reports distributed for 2 proposed resurfacing projects that would use anticipated bonus obligation funds within the MPO study area. 

Mr. Riblett explained that the State anticipates being eligible to apply for bonus obligation authority funds, including some RSTP.  The proposed projects are I-85 resurfacing (UPC 104466) and I-295 resurfacing (UPC 104467).  These projects are ready to use these funds now and with required approvals would be used to sub-plant other dollars on these projects.

Upon a motion by Ms. Smith, seconded by Mr. Vinsh and carried, a motion was approved to recommend MPO – Policy Committee endorsement of these TIP amendments.

Mr. Riblett also commented that the MPO may want to consider have projects ready next year for potential bonus obligation funds.

There being no further business, the meeting was adjourned at approximately 11:25 am.

 


Minutes of the September 5, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive.

MEMBERS PRESENT:   George Schanzenbacher, Colonial Heights; Mark Bassett, Dinwiddie; Mark Riblett, VDOT; Dironna Belton, PAT; Steven Hicks, Petersburg; Barb Smith, Chesterfield; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Ed Watson, Hopewell; Julie Walton, Prince George

OTHERS PRESENT:  Laura Walton, Paul Agnello, Dan Grinnell, Scott Gagnon, VDOT; Fritz Brandt, Fort Lee; Jerry Gonzales, Richmond Ridefinders, Brian Copple, Colonial Heights; Christopher Nicholas, CPDC

Chairman Schanzenbacher called the meeting to order.

APPROVAL OF THE MINUTES – August 1, 2014
Upon a motion by Ms. Smith, seconded by Ms. Benton and carried, the minutes of the August 1, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh indicated the project consultant has begun work.  The Study Working Group and project consultant met on September 5.   The study scope of work and preliminary project management plan were review along with aerial photographs of candidate station alternatives. 

DRPT reported during the September 5 meeting that FRA has suggested that the Branders Bridge intersection at the CSX tracks also be considered as an alternative site. 

Mr. Vinsh indicated the Study Working Group decided that Fort Lee, Petersburg National Battlefield and Richmond Ridefinders representatives should be added to the membership list as non-voting members and that the project consultant anticipates monthly meetings during the course of the 12 month NEPA study.


STATUS REPORT ON NEXT CMAQ AND RSTP PRIORITIZATION ROUNDS
Mr. Vinsh commented that the MPO is facing a shortage of available CMAQ funding for allocation during FY15 and FY16.  This funding shortage was related to the 30% CMAQ revenue reduction the Tri-Cities MPO experienced a couple of years ago and because of significantly higher cost estimates for several CMAQ projects. 

Mr. Vinsh also commented that FHWA has indicated CMAQ and RSTP funds may be comingled for funding the same project as long as the project was eligible under both programs.  The question about separate rating processes and the comingling of CMAQ and RSTP funds is still being reviewed by FHWA.

Mr. Agnello presented a general information on the CMAQ and RSTP programs in the Tri-Cities and specific information on projects with no previous expenditures and projects with surplus funds. 

Mr. Riblett indicated the region needs to decide if it wants to use RSTP funds for CMAQ projects as many CMAQ projects are eligible under both programs.

After a period of discussion, the consensus of the membership was to examine the list of CMAQ projects and determine which projects satisfied applicable RSTP funding requirements and to pursue the question of comingling CMAQ funds and RSTP funds with FHWA and to recommend that a new RSTP prioritization round be conducted.

Mr. Agnello indicated that if a new RSTP prioritization round were authorized, the project ratings would need to be completed by next February for input into the next SYIP update.   


MPO RECOMMENDATIONS TO THE STATE REGARDING HOUSE BILL 2
After considerable discussion, the Technical Committee agreed to recommend to the Policy Committee that the Tri-Cities MPO send input to the State indicating its preference that Economic Development and Safety be rated high; Congestion Mitigation and Accessibility be rated medium; and, that Environmental Quality and Composite Transportation and Land Use be rated low. 

The Technical Committee emphasized that this recommendation is preliminary based on subsequent background information from the State on the definitions of the required six HB2 rating factors.

 

REVIEW OF CALENDAR YEAR 2012 SOCIO-ECONOMIC ESTIMATES FOR TRAFFIC ANALYSIS ZONES
Mr. Nicholas and Mr. Vinsh made reference to an Excel attachment in the agenda package showing 2012 estimates developed by the CPDC staff for population, housing, households, autos, group quarters and employment for newly develop traffic analysis zones.  Agenda materials provided links showing old and new traffic analysis zones used for the Richmond/Tri-Cities travel model.  Information on the methodology used to transfer previous data from old zones to new zones was provided. 

After a period of discussion, the consensus of the Committee was defer action on this item until questions from Petersburg and Chesterfield regarding post 2010 Census traffic analysis zone mapping and a comparison of official 2012 State jurisdictional totals and CPDC staff traffic analysis zone population estimates at the jurisdictional level were addressed.

 

REVIEW OF PROPOSED CMAQ/RSTP ALLOCATION TRANSFER REQUESTS INVOLVING UPC 101289 PUDDLEDOCK ROAD & INDUSTRIAL DRIVE AND UPC 70725 RSTP BALANCE ENTRY ACCOUNT
Mr. Agnello reviewed an allocation transfer report to replace CMAQ funds on UPC 101289 Puddledock Road & Industrial Drive with RSTP funds.  UPC 101289 is a 50% matching VNDIA funded project.  Substituting CMAQ funds with RSTP funds for UPC 101289 would allow additional CMAQ funds to be available for the UPC 12955 Hummel Ross Road & Rt. 10 project which needs $165,725 to fully fund the construction phase.  

Mr. Hicks asked if the Technical Committee could act on this item without a Hopewell representative present.

Mr. Vinsh indicated the MPO committees operate by majority vote.

Mr. Riblett stated the committee needs to decide whether or not to make the substitution and move the CMAQ funds to the Hummel Ross Road & Rt. 10 project to move forward with construction for this project in September.

Upon a motion by Ms. Smith, seconded by Mr. Hicks and carried, a motion was approved to recommend the transfer.

 

REVIEW OF PROPOSED AMENDMENTS TO THE FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR RT. 144 HARROWGATE ROAD TURN LANE
(UPC 98994), LAKEVIEW AVENUE MINOR WIDENING (UPC 101288) AND THE ROUTE 460 & RT. 657 WEST BOUND TURN LANE (UPC 100499) PROJECTS
Mr. Agnello reviewed reports prepared by VDOT for the 3 proposed amendments to the current TIP.

Upon a motion by Ms. Smith, seconded by Mr. Hicks and carried, a motion was adopted to recommend endorsement of the 3 proposed amendments as presented.

 

REVIEW OF PROPOSED AMENDMENTS TO THE 2035 REGIONAL TRANSPORTATION PLAN TO INCLUDE CMAQ, RSTP AND TAP PROJECTS ENDORSED BY THE MPO SINCE JUNE 2012
Mr. Vinsh made reference to the list of CMAQ, RSTP and TAP projects endorsed by the MPO since June 2012 and indicated there is a need to amend the 2035 Transportation Plan to formally include these projects.

Upon a motion by Ms. Belton, seconded by Ms. Smith and carried, a motion was adopted to recommend the projects be added to the 2035 Transportation Plan.

 

ELECTION OF OFFICERS
Following a brief period of discussion, the current officers were re-elected by consensus for another one year term.

 

DISCUSSION OF THE OCTOBER 1, 2014 CTB RICHMOND DISTRICT PUBLIC MEETING ON THE DRAFT REVISED FY15 – FY20 SIX-YEAR IMPROVEMENT PROGRAM (SYIP)
Mr. Vinsh made reference to the August 25th announcement by VDOT that a series of statewide public meetings have been scheduled to receive public input on proposed revisions to the SYIP adopted by the CTB last June.  A need for revision has been created by the HB2 prioritization requirement and because of State transportation revenue shortfall.

Ms. Belton asked when would the revised draft document be available for review?

Mr. Riblett indicated the scheduled release date is September 17. 

Ms. Smith stated new projects cannot be considered because the HB2 process has not been implemented.

Mr. Riblett agreed.

Mr. Vinsh indicated the MPO needed to have an exhibit and presentation for the October 1 public meeting. 

Mr. Riblett commented that each locality is also requested to provide oral or written comments.

Mr. Hicks asked if there has been any development on the status of urban or secondary program allocations.

Mr. Riblett indicated revenues have been going downward.

After a period of further discussion, it was the consensus of the membership that pending new information the MPO should make a similar presentations as made during the May 2014 Richmond District public meeting.

There being no further business, the meeting was adjourned at approximately 10:25 am.

 


Minutes of the October 3, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive.

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Brian Copple, (alternate) Colonial Heights; Paul Agnello (alternate) VDOT; Dironna Belton, PAT; Julie Walton, Prince George; Ed Watson, Hopewell; Barb Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Steven Hicks, Petersburg;  

OTHERS PRESENT:  Laura Walton, Paul Agnello, Dan Grinnell, Scott Gagnon, VDOT; Corrine Reisch, Fort Lee; Jerry Gonzales, Richmond Ridefinders, Cristopher Nicholas, CPDC

Vice-Chair Bassett called the meeting to order.

APPROVAL OF THE MINUTES – September 5, 2014
Upon a motion by Ms. Smith, seconded by Ms. Stock and carried, the minutes of the September 5, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT MULTI-MODAL STATION NEPA STUDY
Mr. Vinsh briefly commented that the NEPA Study Working Group is meeting monthly.  The project scope of work; completion schedule and aerial views of candidate alternatives were reviewed during the September meeting.  A draft memo on project class of action determination correspondence and draft project purpose and need statement is scheduled to be reviewed during the October meeting. 

 

DISCUSSION OF NEW RSTP PRIORITIZATION ROUND
The Committee established the following completion schedule for 2014 RSTP prioritization round:

Action #

Description

Month 

1

MPO – Policy Committee authorization for new RSTP  develop a new candidate list and rating

September 2014

2

Project sponsor(s) and/or implementing agency provides candidate project preliminary scope, cost and schedule information to Crater PDC staff.

 

October 30, 2014   

3

Crater PDC, VDOT and DRPT representatives provide applicable traffic or projected ridership information for candidate projects

 

November 2014

4

VDOT and DRPT provides/confirms preliminary candidate project scope, cost and schedule; rating package and traffic background information assembled by CPDC and VDOT

 

November 2014

5

Project sponsors provided opportunity to present background information on their candidate projects and respond to questions and comments from other MPO – Technical Committee members on how the project addresses RSTP rating criteria

December 2014

6

CPDC staff assembles candidate project rating package and MPO – Technical Committee voting members rate candidate projects.

 

January

7

MPO – Technical Advisory Committee and Policy Committee review results of ratings and tentative project allocations for the next Six Year Improvement Program update are entered.

 

February/March

8

CPDC staff and VDOT staff maintain records of project allocations with the RSTP worksheet and with VDOT programming modules.

 

Continuous

9

Project sponsor(s) and implementing agency execute project agreements.

 

TBA

 

 

 

The Committee agreed that the candidate project input sheet, rating factors and scoring would be the same as used for the 2010 RSTP prioritization round.  The focus of November and December meetings would be reviewing the candidate RSTP projects.

Mr. Agnello commented that the CTB would likely take action on the revised FY15 – FY20 SYIP in November.

MPO RECOMMENDATIONS TO THE STATE REGARDING HOUSE BILL 2
Mr. Vinsh briefly commented on the letter authorized by the Policy Committee to be sent to the State on preliminary comments on the factors to be used for a new statewide candidate project prioritization procedure.

 

REVIEW OF THE REVISED FY15 – FY20 SIX YEAR IMPROVEMENT PROGRAM (SYIP)
Mr. Agnello briefly commented that the draft revised FY15 – FY20 SYIP has minimal impacts on Tri-Cities Area projects.

 

REVIEW OF CALENDAR YEAR 2012 SOCIO-ECONOMIC ESTIMATES
Mr. Nicholas indicated that since the September meeting, CPDC staff had met with representatives from the Hopewell and Petersburg planning departments to review the purpose of the 2012 TAZ estimates and the methodologies used by the CPDC staff to prepare the estimates.  This item was also coordinated with new planning department staff members in Chesterfield.

Upon a motion by Ms. Smith, seconded by Mr. Agnello and carried, the 2012 socio-economic estimates discussed during the August and September meetings were approved.

U.S. ROUTE 460 CORRIDOR IMPROVEMENT PROJECT
Mr. Vinsh commented that VDOT will be conducting a public hearing on October 30th between 5 and 8 pm. at the Moore Middle School in Prince George County located 11455 Prince George Drive.  The subject of the public hearing will be to receive comment on the Supplemental Environmental Statement (SEIS).  Five alternatives have been included for a more detailed study of roadway improvement within the project corridor.

 

REVIEW OF INFORMATION ON TRANSPORTATION ALTERNATIVE PROGRAM (TAP) PROJECT APPLICATIONS BEING SUBMITTED TO VDOT BY NOVEMBER 1, 2014 FOR THE NEXT GRANT CYCLE
Mr. Vinsh indicated the MPO – Policy Committee needs to endorse all TAP projects in the Tri-Cities Area that are being submitted to VDOT by November 1, 2014 for the next grant cycle during the October 9, 2014 meeting.  

Mr. Vinsh reviewed 2 projects being submitted by Petersburg and 2 projects being submitted by Colonial Heights.

Upon a motion by Ms. Smith, seconded by Ms. Stock and carried, a recommendation was endorsed for Policy Committee support for all candidate TAP project submitted to the State from the Tri-Cities by November 1, 2014.

PROPOSED CMAQ ALLOCATION TRANSFER
Mr. Agnello commented on the need for CMAQ allocation transfer action to transfer $186,723 in FY16 CMAQ funding from UPC 70722 (Balance Entry Account) to UPC 100499 (Rt. 460 & Rt. 657) and to transfer $28,292 in previous CMAQ funding from UPC 82849 (Rt. 460 & Rt. 630) to UPC 100499 (Rt.460 & Rt.657).        

Upon a motion by Ms. Smith, seconded by Mr. Vinsh and carried, a recommendation for the Policy Committee to approve this transfer was endorsed.

 

SOUTHEAST HIGH SPEED RAIL - RICHMOND TO WASHINGTON, D.C. SEGMENT
Mr. Stock distributed information and commented on the status of current NEPA study being conducted by DRPT for this segment of the high speed corridor.

 

There being no further business, the meeting was adjourned at approximately 9:50 am.

 


Minutes of the November 7, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive.

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Brian Copple, Colonial Heights; Mark Riblett VDOT; Dironna Belton, PAT; Douglas Miles (alternate), Prince George; Ed Watson, Hopewell; Barb Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Steven Hicks, Petersburg;  

OTHERS PRESENT:  Laura Walton, Paul Agnello, Dan Grinnell, Scott Gagnon, VDOT; Corrine Reisch, Fort Lee; Bridget T. Carter, Richmond Ridefinders; Tim Blumenshine, City of Hopewell; Julia Steele, Petersburg National Battlefield; Johnnie Butler, Austin Anderson, City of Hopewell; Cristopher Nicholas, CPDC

Vice-Chair Bassett called the meeting to order.

APPROVAL OF THE MINUTES – October 3, 2014
Upon a motion by Ms. Smith, seconded by Mr. Miles and carried, the minutes of the September 5, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

PRESENTATION OF INFORMATION OF 2014 CANDIDATE RSTP PROJECTS 
Mr. Vinsh distributed a summary sheet listing the candidate projects and available aerial photos for projects submitted.  Local representatives reviewed candidate projects 1 through 9.  Committee members asked questions and provided comments on each of the projects.  Opportunity to review projects 10 through 18 will be available during the December meeting.  Project ratings will be conducted in January by voting Committee members in January.  Project sponsors were encouraged to send additional information indicating how candidate projects address the rating factors before the Christmas break.  VDOT will review the candidate projects for eligibility, scope and cost.   Background information on project traffic characteristics will be assembled.


REVIEW OF PUBLIC INFORMATION MEETING ON THE ROUTE 460 SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT (SEIS)

Mr. Vinsh briefly commented that the October 30 VDOT sponsored public meeting at Moore Middle School in Prince George was well-attended.  Project consultants and VDOT staff responded to citizen questions with an open house public meeting format.  Public comments will be considered during the months of November and December.  The CTB is expected to select a project alternative or a hybrid of alternatives during the first quarter of 2015.  This action will be followed by the preparation of a final SEIS and the federal permitting process.  

 

REVIEW OF UPDATED VDOT SCHEDULE FOR THE FY16 TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
Mr. Vinsh made reference to the VDOT schedule regarding the TAP program attached to the agenda package and indicated the MPO – Policy Committee would consider how to allocate FY16 regional TAP funds next Spring after the 5 TAP project applications submitted from the Tri-Cities Area have been reviewed by the VDOT.   

 

REVIEW OF FHWA LETTER ON 2010 FUNCTIONAL CLASSIFICATION S YSTEM FOR THE TRI-CITIES AREA
Mr. Agnello made reference to the FHWA letter attached to the agenda package and thanked local representatives for their participation in this effort.

 

PRESENTATION OF INFORMATION FROM THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) FUNDED STUDY OF THE I-95/I-85 INTERCHANGE
Mr. Agnello presented general information on recommendations from a HSIP follow-up study to the Roadside Safety Assessment of the I-95/I-85 interchange completed in 2012.  This operations study was requested by the MPO as a follow-up effort to the earlier planning study of this interchange.  Three safety/capacity problems and key improvements with cost estimates identified included the following:

  • I-95 SB @ Graham Road = Relocate Graham Rd. Off-ramp ½ mile further south to S. Crater Rd. ($20m in 2019 dollars)
  • I-95 NB @ S. Crater Rd. = Relocate S. Crater Rd. On-ramp ½ mile further south to County Dr. ($13m in 2019 dollars)
  • I-95 NB to I-85 SB ramp movement = relocate existing Loop-ramp to new flyover ramp

($92m in 2019 dollars)

A period of discussion followed the presentation.  The project consultant is scheduled to make a detailed presentation on the recommendations during the December Technical Committee meeting.  The MPO – Policy Committee will be receiving this information and work on a strategy to seek funding for the recommendations, most likely using a phased approach.

 

There being no further business, the meeting was adjourned at approximately 10:40 am.

 


Minutes of the December 5, 2014 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive.

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Brian Copple, Colonial Heights; Mark Riblett VDOT; Dironna Belton, PAT; Julie Walton, Prince George; Ed Watson, Hopewell; Steven Hicks, Petersburg; Barb Smith, Chesterfield; Emily Stock, DRPT; Joe Vinsh, Crater PDC

OTHERS PRESENT:  Laura Walton, Dan Grinnell, Jeff Kuttesch, VDOT; Fritz Brandt, Jillian Dunnam, Fort Lee; Austin Anderson, Johnnie Butler, City of Hopewell; Chris Tiesler, Alexandra Jahnle, Andrew Butsick, Chris Tiesler, Brian Ray, Kittelson & Associates, Inc.; Chris Keifer Timmons Group; Christopher Nicholas, CPDC

Vice-Chair Bassett called the meeting to order.

APPROVAL OF THE MINUTES – November 7, 2014
Upon a motion by Ms. Smith, seconded by Mr. Riblett and carried, the minutes of the November 7, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


PRESENTATION OF INFORMATION FROM THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) FUNDED STUDY OF THE I-95/I-85 INTERCHANGE
Mr. Vinsh commented that Mr. Agnello had made general presentations on the findings from the most recent VDOT funded study requested by the MPO of the I-95/I-85 interchange during the November Technical and Policy committee meetings.  Representatives from the HSIP I-95/I-85 study team have been scheduled to present a detailed version of the study findings during the December Technical Committee meeting.

Mr. Vinsh added that the Policy Committee will be expecting a recommendation from the Technical Committee after the improvement recommendations receive endorsement from the City of Petersburg.

Mr. Tiesler from Kittelson & Associates, Inc. presented design, operation & cost information on improvement concepts for solutions for three safety problems regarding current interchange operation.  This information was developed by the study team over the past six month period.  Improvement recommendations from the 2012 Roadside Safety Assessment have been refined by the study team with subsequent study and are summarized as follows:

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Operational Improvement Refined Concept 1:  I-85 NB to I-95 SB Potential Project

Solution to eliminate weaving section on I-95 SB Collector/Distributor Road:

  • Refined Concept 1 Improvement:  Close existing SB Off-ramp to Graham Rd. and existing SB On-ramp from S. Crater Rd. to I-95 SB and improve intersection at Graham Rd. and S. Crater Rd. to allow for full access to SB I-95 On-ramp; Relocate Off-ramp to S. Crater Rd; Estimated cost = $11.4m in 2019 dollars

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Operational Improvement Refined Concept 2 – Eliminate Weaving Section on I-95 NB Potential Project Collection/Distribution Road

Solution to eliminate weaving section on I-95 NB Collector/Distributor Road:

  • Concept 2 Refined Improvement:  Close existing NB On-ramp, reuse existing roadway to move NB On-ramp connection to County Drive using existing Winfield Road and improve intersections; Estimated cost = $15.4m in 2019 dollars

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Operational Improvement Refined Concept 3:  I-95 NB to I-85 SB Potential Project

Solution:  Eliminate I-95 NB to I-85 SB Ramp

  • Improvement Recommendation:  Close existing NB Off-ramp to I-85 SB and replace with a new flyover ramp and widen I-95 NB to accommodate a 2 lane flyover ramp and I-85 SB at merge with flyover ramp; Estimated cost = $92.4m in 2019 dollars

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Mr. Ray presented information on advantages and disadvantages of constructing the improvements as one project or as a series of phased improvements.  

The Committee discussed next steps to move the project forward. 

Mr. Hicks indicated the Petersburg City Council needs to receive a presentation on the study findings.

Mr. Riblett indicated VDOT would follow up on this request.

Mr. Vinsh indicated that the Policy Committee would be looking to the City of Petersburg to support the recommended improvements as this project is advanced for funding consideration by the MPO during future Six-Year Improvement Program (SYIP) updates.  

 

PRESENTATION OF INFORMATION OF 2014 CANDIDATE RSTP PROJECTS 
Representatives from PAT, Petersburg and Prince George presented available information on candidate projects 10 through 18.  

Mr. Hicks stated Petersburg had recently received a response from VDOT regarding a potential project to install a traffic signal on Washington Street at the I-95 Off-ramp.  The purpose of this project would be to stop traffic on Washington Street to allow cars backed up on the off-ramp sufficient green time to access Washington Street. 

Mr. Hicks indicated he didn’t have information on this project available in time for submittal as a candidate RSTP project and requested this project be added to the list.

After a period of discussion, the consensus of the Committee was to allow the addition of the signalization of Washington Street at the I-95 SB off-ramp as a candidate RSTP project for the 2014 prioritization round. 

Mr. Hicks indicated he would provide background information on the project for the rating.

Mr. Vinsh commented that project sponsors need to provide any additional narrative regarding how their projects address the 7 rating factors by December 22, 2014. 

Mr. Riblett indicated VDOT will provide traffic information and review or prepare cost estimates for the highway candidate RSTP projects.

A period of discussion followed regarding the date for a January meeting.  Because of the holiday schedule, the January meeting was changed to January 5, 2015 and the location will be in the Crater Planning District Commission Office. 

There being no further business, the meeting was adjourned at approximately 10:15 am.

 

CPDC