Cap


2015 Minutes - Technical Committee

January 5
February 6
March 6
April 3
May 1
June 5
August 7
September 8
November 6
December 4


Minutes of the January 5, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Crater Planning District Commission Office located at 1964 Wakefield Street, Petersburg, Virginia.

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Brian Copple, Colonial Heights; Mark Riblett VDOT; Dironna Belton, PAT; Julie Walton, Prince George; Ed Watson, Hopewell; Steven Hicks, Petersburg; Barb Smith, Chesterfield; Joe Vinsh, Crater PDC

MEMBER ABSENT:  Emily Stock, DRPT

OTHERS PRESENT:  Laura Walton, Dan Grinnell, Scott Gagnon, Jason Zhang, VDOT; Fritz Brandt, Fort Lee; Austin Anderson, Johnnie Butler, City of Hopewell; Christopher Nicholas, CPDC

Vice-Chair Bassett called the meeting to order.

APPROVAL OF THE MINUTES – December 5, 2014
Upon a motion by Ms. Walton, seconded by Mr. Riblett and carried, the minutes of the December 5, 2014 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REVIEW OF SUPPLEMENTAL INFORMATION ON 2014 CANDIDATE RSTP PROJECTS 
Mr. Vinsh commented that supplemental information on candidate projects #19, #18, #17, #11, #10, #5, #4 and #3 has been attached to the agenda materials. 

Mr. Vinsh asked Committee members to decide if total cost or additional cost needed to complete project funding would be used for the Benefit/Cost factor.

After a period of discussion, it was decided upon motion by Mr. Hicks, seconded by Mr. Watson and carried, that the project total cost, minus any non-RSTP funding, would be used for the Benefit/Cost assessment factor.

It was the consensus of the Committee that non-RSTP project contributions would be assigned point(s) using the same basis as assigned under the 2012 CMAQ prioritization procedure.

A comment was made that the project profiles should contain information showing current project expenditures, if any.

Mr. Agnello indicated the project cost estimate spreadsheet provides information showing current project funding and the estimated cost to fully fund the candidate projects.

Mr. Vinsh indicated the VDOT review found that the proposed scope of work for candidate projects #13 and #15 cannot be constructed as proposed.  Information on revised scope of work and cost estimates are needed before this project can be rated. 

Mr. Agnello commented that the proposed turn lane extensions could not be constructed without interfering with existing turning lanes in the opposite direction and that additional right-of-way would be needed.

Mr. Hicks indicated he would review this item with VDOT and provide additional information in the near future.

Mr. Vinsh indicated PAT has provided supplemental information for candidate projects #10 and #11 and that this information is being reviewed by FTA and FHWA.

Mr. Vinsh further commented that the candidate project rating package was nearly prepared.  Updated traffic information for all projects from VDOT is needed along with scope and cost estimate revisions for candidate projects #13 and #15.  

After a period of further discussion, it was decided that the rating package would be distributed on January 12, 2015 to Technical Committee voting members with completed rating forms to be sent to CPDC staff by January 26, 2015.

 

STATUS REPORT ON HOUSE BILL 2
Mr. Vinsh commented that CPDC staff will be attending a VDOT sponsored workshop on HB2 process development later this week.  The current schedule is for HB2 candidate projects to be evaluated during the second half of 2015.  The FY17 Six Year Improvement Program will be developed during the January 2016 to June 30, 2016 time period based on HB2 candidate project scores.

 

REVIEW OF SUMMARY INFORMATION FROM THE OPERATIONS STUDY ON THE
PRINCE GEORGE PORTION OF PUDDLEDOCK ROAD
Mr. Agnello and Mr. Zhang presented summary information from the Operations Study attached to the agenda packet. 

Mr. Hicks asked if developers are making contributions for road improvements.

Mr. Zhang stated that developers paid for much of the improvements at Waterside Drive and Puddledock Road.

Ms. Walton commented on the need for traffic forecasts to include apartments under construction on the north of the Puddledock Road intersection with Temple Avenue; the commercial development activity on Puddledock Road in Prince George and its regional to both Petersburg and Colonial Heights.

 
OTHER BUSINESS
Mr. Hicks asked if MPO action was needed for a TIP amendment for a $700,000 transfer from the Rives Road project to a proposed Transportation Alternative Program project application for a gateway project in Petersburg.

Mr. Riblett indicated he would review this proposed transfer item and identify any action needed from the MPO.

 
There being no further business, the meeting was adjourned at approximately 10:30 am.


Minutes of the February 6, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Nick Britton, DRPT; Mark Riblett
VDOT; Dironna Belton, PAT; Douglass Miles, (alternate) Prince George; Johnnie Butler, (alternate) Hopewell; Barb Smith, Chesterfield; Joe Vinsh, Crater PDC

MEMBER ABSENT:  Brian Copple, Colonial Heights; Steven Hicks, Petersburg;

OTHERS PRESENT:  Laura Walton, Paul Agnello, VDOT; Fritz Brandt, J. Dunnam, Fort Lee; Johnnie Butler, City of Hopewell; Brigitte Carter, Ridefinders; Christopher Nicholas, CPDC

Vice-Chair Bassett called the meeting to order.

APPROVAL OF THE MINUTES – January 5, 2014
Upon a motion by Ms. Smith, seconded by Mr. Riblett and carried, the minutes of the
January, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF SUPPLEMENTAL INFORMATION ON 2014 CANDIDATE RSTP PROJECTS 
Mr. Vinsh reviewed a spreadsheet showing the summary rating results for the 15 candidate projects. 

Mr. Agnello commented that the top 4 projects are in the Six Year Improvement Program (SYIP) and that there was a good chance that the #5 rated project could be added to the next SYIP update along with some possibility of adding #6 & #7. 

Mr. Agnello further commented that updated RSTP & CMAQ revenue forecast were not available at this time.

Ms. Smith asked about the schedule for entering RSTP & CMAQ allocations into the State system.

Mr. Riblett stated MPO endorsement of allocations for the next SYIP need to be completed during the mid-March timeframe.  Therefore, the March MPO meetings would need to include action items for these allocations.

Ms. Smith made a motion, seconded by Mr. Miles and carried, that the results of the 2014 RSTP candidate project ratings be recommended to the Policy Committee for adoption.

REVIEW OF RSTP CANDIDATE PROJECT RATING PROCEDURES
Mr. Vinsh indicated the last RSTP prioritization round was held in 2010.  The existing RSTP rating procedures were reviewed in September 2014.  The procedures were modified in January 2015 to add provision that project non-RSTP funds would be subtracted from total candidate project cost for the benefit cost assessment and points would be added for non-RSTP project contributions using the same basis as currently used for CMAQ projects. 

Ms. Smith stated she thought it was hard to rank the candidate projects and that the process needs to be changed. 

Ms. Smith further stated that VDOT cost estimates for Chesterfield candidate projects were significantly higher than the County estimate. 

Ms. Smith commented on the need to scale down projects for PE only and then move forward on a project phase basis.

Ms. Smith further commented that a more objective process was needed for the ratings to make it easier to complete.

Mr. Vinsh commented that current data for candidate project V/C, LOS and crashes were not available for the 2014 RSTP ratings and that future provision needs to be made for these important rating information items.

Mr. Riblett commented on the importance of PE to “right-size” a project and on the need to have project funding phased before you start.  Consideration also needs to be given to the risk of a “payback issue”.

Mr. Butler commented that PE is needed to get a project ready.

After a period of discussion on the difference between a planning study and PE only, the Committee decided to schedule a special meeting on February 20th to review RSTP rating procedures.

 

STATUS REPORT ON HOUSE BILL 2
Mr. Vinsh made reference to related agenda attachments and briefly commented on the project schedule and workshops. 

Mr. Vinsh also indicated that the consensus of the MPO in the State regarding recommendations for a statewide HB2 prioritization process is that until a process is outlined it is difficult to make specific recommendations or understand how the process may impact any particular portion of the State.

Mr. Riblett emphasized that the MPO and local governments need to be ready to submit candidate projects this fall for HB2 prioritization. 

STATUS REPORT ON ROUTE 460 PPTA PROJECT
Mr. Vinsh commented on the proposed new preferred alternative to make no improvement to the existing facility west of Zuni, VA and the project purpose and need and existing termini.   

Mr. Vinsh further commented that the CTB is scheduled to take action on the new preferred alternative being recommended by VDOT during its February meeting.

 

REVIEW OF AVAILABLE INFORMATION ON HOUSE BILL 1887
Mr. Vinsh made reference to agenda materials regarding HB1887 and indicated this pending State legislation is also referred to as omnibus State transportation legislative action and includes provision for a statewide prioritization of future transportation maintenance and construction needs.

 

REVIEW OF PROPOSED CMAQ ALLOCATION TRANSFERS
Mr. Agnello made reference to an allocation transfer report for 2 CMAQ projects and indicated VDOT is recommending these transfers because of cost increases to existing projects. 

Upon a motion by Ms. Smith, seconded by Mr. Vinsh and carried, a motion was adopted to recommend Policy Committee approval of the recommendations involving UPC 100500 Rt. 36 & Jefferson Park Road and UPC 98994 Route 144 & South Street as recipient projects.

 

There being no further business, the meeting was adjourned at approximately 10:15 am.


Minutes of the March 6, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive

MEMBERS PRESENT:   Nick Britton, DRPT; Mark Riblett VDOT; Dironna Belton, PAT;
Johnnie Butler, (alternate) Hopewell; Barb Smith, Chesterfield; Scott Davis, Colonial Heights; Joe Vinsh, Crater PDC

MEMBER ABSENT:  Mark Bassett, Dinwiddie; Steven Hicks, Petersburg; Julie Walton, Prince George;

OTHERS PRESENT:  Laura Walton, Paul Agnello, VDOT; Fritz Brandt, Fort Lee; Emily Stock, DRPT

Ms. Smith agreed to Chair the meeting and called the meeting to order.

APPROVAL OF THE MINUTES – February 6, 2014
Upon a motion by Mr. Vinsh, seconded by Ms. Belton and carried, the minutes of the
February 6, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON HB2 
Mr. Vinsh distributed draft comments prepared on behalf of the MPO by the CPDC staff as a follow-up to the request made by the Commonwealth during the February 24 Richmond District stakeholder meeting regarding input on the measures and the proposed 4 area weighting factor designations. 

The Committee speculated on the potential impacts of each of the 6 measures for HB2 rating of future transportation improvement projects in the Tri-Cities. Significant points discussed for the measures were as follows.

  • Accessibility – goal should be to decrease travel time; standard work trip commute times

should be region sensitive and relate to U.S. Census information; improvement projects should increase access to job opportunities

  • Economic Development – candidate transportation improvement projects can reasonably be

linked to local or regional strategies, site readiness or planned utility extensions but not to a specific economic development project because of confidentially requirements

  • Safety – all crashes should be consider and not just fatalities and serious injuries
  • Congestion – focus needs to be on vehicle  hours of delay rather than person hours of delay because vehicle occupancy information may not be available for all regions in the Commonwealth
  • Land Use Coordination – this measure should not be applied to the Tri-Cities because the MPO study area is less than 200,000 in population
  • Environmental Quality – the MPO currently includes a systems level environmental     overview for projects selected for inclusion in the long range transportation plan update and an environmental justice assessment is completed for each long range transportation plan update

Regarding weighting factor areas, the Committee preference is Category D because this weighting most closely aligns with the Policy Committee preference of Safety & Economic Development (high); Accessibility & Congestion (medium); Land Use Coordination & Environment (low).

 

REVIEW OF PROPOSED CMAQ AND RSTP ALLOCATIONS FOR THE FY16 – FY21 SIX YEAR IMPROVEMENT PROGRAM
Mr. Vinsh commented that the worksheets distributed with the meeting agenda materials have been updated based on comments from VDOT – Richmond District programming staff.  The projects are the same but the some of the scheduling and cost information for certain projects has been updated.

Mr. Vinsh also commented that both the CMAQ and RSTP funding increased slightly for FY16. 

Mr. Agnello reviewed the color codes used in the spreadsheets and commented that a number of projects have recent cost estimate increases and it was unlikely that additional projects could be started in the near future. 

Ms. Smith suggested that members ask questions related to specific projects rather than each project being discussed.

Mr. Butler asked about the $30,000 transfer needed for the Rt. 10 & Hummel Ross Road project. 

Mr. Vinsh indicated that this CMAQ transfer had recently been approved by the Policy Committee.

Ms. Smith commented on the need to merge the CMAQ preliminary engineering project at Route 1 & Woods Edge Road for a right turn lane with the right of way and construction HSIP project at the same location with the understanding that CMAQ contribution would be limited to the $627,163 amount currently allocated.

The consensus of the Committee was to recommend that the projects be merged.

Regarding the RSTP projects, Mr. Agnello provided an overview of the 16 project proposed to be funded over the next six year period.

Mr. Vinsh commented on the need to complete the 3 projects funded by 50% VNDIA funds and that the current term limit for VNDIA funds is December 15, 2015.  Another term extension request would need to be made with the State to use the remaining $1.8m in State discretionary funds but there is no guarantee that another term limit extension would be approved.

Mr. Riblett commented that the $1.7m amount shown in MPO planned transfers needs to be reviewed in terms of how these funds may be used by other projects.  In addition, an assessment needs to be made on timing the need for the Federal Lands Division for RSTP funds for the Rt. 36 and Lee Gate project. 

A period an additional discussion followed and Mr. Riblett made a motion, seconded by Ms. Smith and carried, that the draft worksheets be recommended for the FY16 – FY21 Six Year Improvement Program update.

 

REVIEW OF TRANSPORTATION ALTERNATIVES PROGRAM (TAP) CANDIDATE PROJECTS
Mr. Vinsh indicated the Tri-Cities MPO does not have a rating procedure for allocating $152,582 available in FY16 regional TAP funds.  Mr. Vinsh made reference to an agenda attachment showing 5 candidate TAP projects that have been vetted and rated by the State in conjunction with the State TAP application process.  Mr. Vinsh further indicated the State is not recommending State TAP funding for any of the 5 projects and that the Technical Committee needs to recommend how the available regional FY16 TAP funds should be allocated to the eligible project(s).

Ms. Belton expressed support for the Fleet Riverfront project in Petersburg and commented that this project was rated the highest by the State for the 5 Tri-Cities projects.

Mr. Davis commented that the 2 Colonial Heights projects are a continuation of past phases of existing projects.

Ms. Belton made a motion that the Fleet Street project be recommended for regional TAP funding.  The motion was not seconded.

Mr. Davis indicated he would need to confirm with City administration but that it was possible that Colonial Heights would be willing to provide additional local funds in the amount of approximately $20,000 to fully fund both Colonial Heights TAP grant requests. 

Ms. Belton offered to do the same for the Fleet Riverfront project in Petersburg.

Mr. Riblett commented that the MPO needs to let the State know by April 3, 2015 how it wants the FY16 regional TAP funds allocated or else the MPO would need to make provision to conduct its own public meeting on regional TAP fund allocations.
The Committee took no action to make a recommendation.  Both Colonial Heights and Petersburg representatives agreed to go to their respective administrations to determine of additional local funds can be made available to fully fund their FY16 TAP grant requests.

 

LISTING OF ITEMS IN NEED OF REVIEW REGARDING THE 2014 RSTP PROJECT SELECTION PROCEDURE  IDENTIFIED DURING THE SEPTEMBER 20, 2015 SPECIAL MEETING
Mr. Vinsh briefly commented on the listing of items identified on September 20th for discussion during the April meeting.

 

REVIEW OF PROPOSED TRANSIT AMENDMENTS TO THE FY15- FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Ms. Belton made reference to the agenda attachment showing current and proposed changes in PAT’s capital and operating projects for the 4 year period.  Ms. Belton commented on the grant award received by Petersburg under the Federal Lands Access Program (FLAP) for a sightseeing trolley service to be made operational with participation by the Petersburg National Battlefield Park.

Upon a motion by Ms. Belton, second by Mr. Vinsh and carried, a motion was adopted to recommend Policy Committee endorsement of the TIP amendment.

 
There being no further business, the meeting was adjourned at approximately 11:00 am.


Minutes of the April 3, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Nick Britton, DRPT; Mark Riblett VDOT; Steven Hicks, Petersburg; Johnnie Butler, (alternate) Hopewell; Brent Epps (alternate), Chesterfield; Julie Walton, Prince George; Scott Davis, Colonial Heights; Joe Vinsh, Crater PDC

MEMBER ABSENT:  Dironna Belton, PAT;  

OTHERS PRESENT:  Laura Walton, Paul Agnello, Dan Grinnell, VDOT; Fritz Brandt, Fort Lee;

Mr. Bassett called the meeting the meeting to order.

APPROVAL OF THE MINUTES – March 6, 2014
Upon a motion by Mr. Riblett, seconded by Mr. Davis and carried, the minutes of the
March 6, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON HB2 
Mr. Vinsh distributed copies of the CTB HB2 Implementation Policy Guide document dated March 18, 2015 to local government members and made reference to sections on entities eligibility to submit projects and the categorization of MPOs and PDCs in the Commonwealth for HB2 factor weighting.

Mr. Riblett commented on HB2 project application information. 

Mr. Hicks ask if points would be awarded for local contributions toward the total project cost.

Mr. Riblett indicated that there is expectation that some consideration would be given for funding contributions from other sources.  The details on how points would be assigned would need to be determined.

A period of discussion followed regarding how projects would be scored under HB2 prioritization.

 

REVIEW OF CMAQ AND RSTP ALLOCATIONS FOR THE FY16 – FY21 SIX YEAR IMPROVEMENT PROGRAM
Mr. Vinsh commented that changes were made for several RSTP project schedules and allocation schedules after the March 6 Technical Committee and approved during the March 12 Policy Committee meeting.  The changes were based on updated schedules for several projects and for more efficient use of available funding. 
Mr. Agnello indicated no changes were made in the CMAQ allocation sheet presented during the March 6 meeting.  Mr. Agnello began reviewing the RSTP projects with changes since the March 6 meeting.

Mr. Hicks asked if the proposed Washington Street RSTP signalization project at I-95 SB exit ramp could be advanced by shifting CMAQ funds from a project in Petersburg.

A period of discussion followed on the potential for using CMAQ vs. RSTP funds for this project and on the potential for changing the RSTP priority order to advance the Washington Street signalization project. 

Mr. Vinsh commented that the Washington Street project has been prioritized RSTP but not for CMAQ.  In addition, the Policy Committee and Commission Cole would need to approve any CMAQ allocation transfer. 

Mr. Vinsh further commented that the MPO Policy Committee has changed the RSTP priority order previously for VNDIA funded projects related to Fort Lee expansion and for the Rt. 1 & Dupuy Avenue project related to VSU expansion.

Mr. Riblett indicated local sub-allocation of CMAQ or RSTP funds are not permitted and that the current cost estimate if the signalization project is $260,000.

The discussion concluded with a need for Petersburg to provide justification to change the RSTP priority order for the Washington Street project.

 
REVIEW OF TRANSPORTATION ALTERNATIVES PROGRAM (TAP)  
Mr. Vinsh indicated that during its March 12 meeting, the Policy Committee allocated available regional FY16 TAP funds to the 2 Colonial Heights projects with the understanding Colonial Heights would provide additional local funding to fully fund the requested grant amounts for both projects.  In addition, the Policy Committee directed the Technical Committee to develop a regional TAP rating process for FY17 and future candidate TAP projects. 

 

ROUTE 460 CORRIDOR IMPROVEMENT PROGRAM
Mr. Vinsh briefly reported that during its February meeting, the Crater Planning District Commission directed staff to develop a response to the February 2015 decision of the CTB to limit improvements to the 55 mile corridor the eastern most 17 miles and not include any improvement to the existing facility within the Crater PDC or Tri-Cities MPO.

 

REVIEW OF DRAFT FY16 UNIFIED TRANSPORTATION WORK PROGRAM
Mr. Vinsh made reference the draft document attached to the agenda packet and commented that the major focus of staff work anticipated for FY16 include preparation of the draft 2040 CLRP; update of the Congestion Management Process (CMP) traffic database by using RSTP planning funds for a VDOT on-call consultant; and, for the development roadway crash data for the Tri-Cities network.

Mr. Agnello mentioned that VDOT is developing a data sharing site for certain external data users, including MPOs in the Commonwealth.

After a brief period of further discussion, Ms. Walton made a motion seconded by Mr. Hicks and carried, the draft FY16 work program was recommended for Policy Committee approval.

 

REVIEW OF PROPOSED CMAQ ALLOCATION TRANSFER
Mr. Agnello commented that $359,958 is proposed to be transferred from UPC 90367 (Rt. 1 NB LTL at Woods Edge Road) to UPC 100500 (Rt. 36 Intersection Improvement at Jefferson Park Road) in order to replace allocations that we previously taken away. 

Upon a motion by Mr. Davis, seconded by Mr. Hicks and carried, a motion was approved to recommend MPO – Policy Committee approval of the transfer.

 

REVIEW OF PROPOSED FY15- FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENT FOR UPC 104661-PE:  RT. 1 ADD TRAFFIC SIGNAL AND TURN LANES TO WOODS EDGE AND HAPPY HILL INTERSECTIONS
Mr. Agnello indicated this amendment would add this project to the current TIP and would reflect action by the Policy Committee on March 12 that merged the CMAQ and HSIP projects at this location.

Upon a motion by Mr. Hicks, second by Mr. Davis and carried, a motion was adopted to recommend Policy Committee endorsement of the TIP amendment.

 

REVIEW OF PUBLIC HEARING SCHEDULE FOR THE DRAFT FY16 – FY21 SYIP UPDATE
Mr. Vinsh commented that a Crater PDC representative would be presenting information related to Route 460 and that the Policy Committee input would be requested at the April meeting on what the MPO’s presentation should include. 

REVIEW OF INFORMATION ON THE COMMONWEALTH’S DESIGNATED GROWTH AREA GRANT ASSISTANCE PROGRAM
Mr. Riblett and Mr. Agnello commented on the importance of the growth area designations by local governments for potential funds under the HB2 district grant program.

Mr. Bassett indicated that Dinwiddie County had received a grant under this program for consideration of designated growth areas.

There being no further business, the meeting was adjourned at approximately 10:40 am.



Minutes of the May 1, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Nick Britton, DRPT; Ron Svejkovsky,
(alternate) VDOT; Dironna Belton, Petersburg Area Transit; Ed Watson, Hopewell; Barb Smith, Chesterfield; Julie Walton, Prince George; Scott Davis, Colonial Heights; Fritz Brandt, Fort Lee; Joe Vinsh, Crater PDC;

MEMBER ABSENT:  Steven Hicks, Petersburg;

OTHERS PRESENT:  Laura Walton, Paul Agnello, Dan Grinnell, VDOT; Todd Flippen, Colonial Heights; Fritz Brandt, Fort Lee; Christopher Nicholas, CPDC

Mr. Bassett called the meeting the meeting to order.

APPROVAL OF THE MINUTES – April 3, 2015
Upon a motion by Ms. Smith, seconded by Mr. Davis and carried, the minutes of the April 3, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


RECOMMENDATIONS ON I-95/I-85 INTERCHANGE STUDY
Mr. Vinsh commented that during a meeting in April, the Petersburg City Council endorsed concepts for the three interchange improvements recommended in the recently completed VDOT sponsored studies of this interchange. 

Mr. Vinsh further commented that the MPO Policy Committee had previously endorsed the recommendations and request consideration for submittal of the recommended improvements as candidate project for HB2 prioritization.

After a brief period of discussion, Ms. Smith made a motion, seconded by Mr. Watson and carried that the MPO submit the recommendations for HB2 prioritization as 3 phases.

 

REVIEW OF 2014 RSTP PROJECT SELECTION PROCEDURE
The list of points or issues with the 2014 RSTP project selection procedures that were identified during the February special meeting as needing to be addressed were discussed and the following changes were agreed.

  • Provision for RSTP cap – revisit the project if the cost increases by 50% or $1M;
  • Provision for background information – 1/ information to be provided by candidate project sponsors needs to be more factual and less require less narrative; 2/ VDOT needs to conduct emissions evaluations of CMAQ candidate projects prior to project rating;
  • Provision for consideration of scope and/or cost change after the project is rated – same as first bullet above;
  • Provision for designating CPDC staff and VDOT staff to make ratings of candidate projects – retain current procedure;
  • Provision for rating candidate project by mode – candidate projects should be rated by modes with different information provided by mode but it was unclear how funds could be allocated to projects after prioritization by mode without sub-allocating funds by mode;
  • Provision for rating PE only projects not for planning study – not for planning PE only projects with no payback requirement should be allowed because these projects would help show whether or not support exists for the next project phase, however; it was unclear how a PE only project should be rated against a full phased project.

During review of Richmond TPO project selection procedures, it was unclear how RSTP allocations are made if 2 or more projects have the same priority rating but the projects are different modes.   The consensus was that clarification was needed and that CPDC staff would prepare revised selection procedures for further review and discussion.

 

DISCUSSION OF A REGIONAL RATING PROCEDURE FOR THE ALLOCATION OF REGIONAL TRANSPORTATION ALTERNATIVE PROGRAM (TAP) FUNDS
Mr. Vinsh stated the Policy Committee has directed the Technical Committee to recommend a procedure for selecting candidate projects for regional TAP funds.

Ms. Laura Walton commented that it would be ideal for TAP applications to identify project phases that can be completed within 1 year. 

There was consensus that the regional procedure should be informal; include provision for project sponsors to present projects and respond to questions; include a copy of the State application; and, be no more than one page in length.

It was the consensus that CPDC staff would prepare a draft selection procedure for review and discussion.  

 

REVIEW OF 2040 DRAFT SOCIO-ECONOMIC FORECAST
Mr. Nicholas made reference to agenda materials showing summary information and procedures used to develop the forecast for population, housing, students, autos and employment.

Mr. Nicholas commented that this item is being coordinated with local planning departments among the 6 jurisdictions and that this process is expected to be completed before the June meeting.

 

REVIEW OF PROPOSED MPO COMMENTS FOR THE DRAFT FY16-FY21 SIX YEAR IMPROVEMENT PROGRAM MAY 5, 2015 PUBLIC HEARING
As an information item, Mr. Vinsh made reference to an attachment in the agenda packet showing the MPO’s draft presentation consisting of 3 regional priority projects including the Route 460 Corridor Improvement; I-95/I85 interchange improvements and the regional passenger train station NEPA study.

DISCUSSION OF A PROPOSAL BY THE CITY OF PETERSBURG TO CHANGE THE 2014RSTP PROJECT PRIORITY ORDER TO ACCLERATE THE WASHINGTON STREET SIGNAL PROJECT AT THE I-95 SB EXIT RAMP
Mr. Hicks presented information explaining a proposal by the City of Petersburg to use CMAQ funds from a South Crater Road traffic signalization coordination project CMAQ project to add a $325K traffic signal at the Washington Street SB I-95 exit. 

Mr. Svejkovsky commented that VDOT is not recommending a signal project.

Mr. Hicks commented discussed the Washington Street weaving problem with traffic coming from the ramp and indicated restriping Washington Street would not solve the problem. 

Ms. Smith commented on potential benefits of restriping.

Mr. Vinsh commented that the project has been prioritized for RSTP funds but not for CMAQ funds and that transferring CMAQ funds from the South Crater Road project would leave a funding gap for that project but using RSTP contingency funds would not directly impact any other project.

Upon a motion by Mr. Hicks, seconded by Ms. Belton and carried, a motion was approved to recommend the establishment of a new CMAQ project at Exit 52 Washington Street; transfer $325K in CMAQ funds from the South Crater Road Corridor Signalization project; and, delete the FY21 RSTP project for the Exit 52 Washington Street signal project.

Chesterfield, VDOT and CPDC representatives abstained from voting.

Mr. Bassett added that clarification of the estimated cost of the project is needed.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY15 – FY18 TIP TO ADD ROUTE 36 INTERSECTION IMPROVEMENT AT JEFFERSON PARK ROAD (UPC 100500)
Mr. Vinsh stated a need has been identified to add the Route 36 & Jefferson Park Road CMAQ project to the FY15 – FY18 TIP.

Upon a motion by Ms. Belton, seconded by Ms. Smith and carried, a motion was approved to recommend Policy Committee approval of this amendment.

There being no further business the meeting was adjourned at approximately 11:10 am.



Minutes of the June 5, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Mark Riblett, VDOT; Don Lee (alternate), Petersburg Area Transit; Ed Watson, Hopewell; Barb Smith, Chesterfield; Julie Walton, Prince George; Scott Davis, Colonial Heights; Joe Vinsh, Crater PDC;

MEMBER ABSENT:  Nick Britton, DRPT; Steven Hicks, Petersburg;

OTHERS PRESENT:  Laura Walton, Dan Grinnell, Ron Svejkovsky, Laura Walton VDOT; Chuck Henley, Colonial Heights; Christopher Nicholas, CPDC

Mr. Bassett called the meeting the meeting to order.

APPROVAL OF THE MINUTES – May 1, 2015
Upon a motion by Ms. Smith, seconded by Mr. Riblett and carried, the minutes of the May 1, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF 2014 RSTP PROJECT SELECTION PROCEDURE
Mr. Vinsh indicated information on current RSTP procedures and the most recent rating results have been placed on the MPO website for public information, as required by federal transportation planning regulations.  In addition, MAP-21 information on RSTP project eligibility has been listed.

The list of points or issues with the 2014 RSTP project selection procedures that were identified during the February special meeting as needing to be addressed were discussed and the following changes were agreed.

  • Provision for RSTP cap – revisit the project if the cost increases by 50% or $1M of the preliminary cost estimate used for rating the project.  Consideration will be given to one or more of the following:  scaling back the project; use of non-RSTP funds; transferring RSTP funds from a lower priority project; allocating future RSTP funds; re-rate the project during the next RSTP prioritization round; and, dropping the project.
  • Provision for background information to include traffic volumes, V/C, LOS and crash rates.  Information provided by candidate project sponsors needs to be more factual and require less narrative as with the Richmond TPO selection procedures.  VDOT would provide technical assistance for this work and accident information would need to be provided by the cities on non-VDOT maintained facilities.  Also, VDOT needs to conduct emissions evaluations of CMAQ candidate projects prior to CMAQ project rating.
  • Provision for consideration of scope and/or cost change after the project is rated (same as first bullet above).
  • Provision for designating CPDC staff and VDOT staff to make ratings of candidate projects

– VDOT representatives indicated they do not participate in rating candidate projects for the Richmond TPO.   CPDC staff recommended the current provision that each voting member to have equal opportunity to rate candidate projects be retained.  The Technical Committee was un-decided on the need to change the current provision on who rates RSTP projects.

  • Provision for rating candidate project by mode – Candidate projects should be rated by modes with mode sensitive background information provided for each candidate project as used by the Richmond TPO.  However, it was unclear how funds could be fairly allocated to projects rated for each mode that had at least one candidate project submitted for rated.
  • Provision for rating PE only projects that are not a planning study.  These projects are to be allowed for rating with no payback requirement because these projects would help show whether or not support exists for the next project phase.  However, it was unclear how a PE only project could be fairly rated with a full phased project.

Several comments were made on the need make changes in the Richmond TPO candidate project submittal form so that it is a fill-in and can be accessed by Committee members on an Internet based site. 

Mr. Riblett indicated that VDOT does not participate in the rating of candidate RSTP projects at the Richmond TPO.

The consensus of the Committee members was that any future late or incomplete RSTP candidate project submittals are to receive zero ratings.

The CPDC staff was directed to contact the Richmond TPO staff for an estimate on the amount of time required to rate a typical RSTP candidate project.

 

DISCUSSION OF A REGIONAL RATING PROCEDURE FOR THE ALLOCATION OF REGIONAL TRANSPORTATION ALTERNATIVE PROGRAM (TAP) FUNDS
Mr. Vinsh indicated federal regulations require the MPO to adopt formal procedures on how candidate projects for regional TAP funds are rated by the MPO and that the results of the ratings be posted on the MPO webpage.  

Mr. Vinsh further indicated MAP-21 eligibility requirements for TAP projects are listed in the agenda under item IVb. 

Mr. Vinsh presented information on Crater PDC staff recommendations for a procedure for rating regional TAP projects using 7 evaluation factors with a maximum of 10 points each, including the following:

  1. Clarity and Completeness;
  2. Problem Solving;
  3. Safety;
  4. Readiness;
  5. Is the project ready for implementation;
  6. Ability to administer; and
  7. Does the application provide information showing how all phases of the project (PE, RW & CN) will be funded?

Ms. Smith stated that factors #4 and #5 are the same and one should be eliminated.

Mr. Riblett suggested that the State TAP score be added as another factor to the suggested regional rating procedure to help eliminate the possibility of duplicate scores.

After a period of discussion, the Technical Committee requested information on how other MPOs rate candidate regional TAP projects.  

 

REVIEW OF 2040 DRAFT SOCIO-ECONOMIC FORECAST
Mr. Nicholas made reference to agenda materials showing summary information and procedures used to develop the forecast for population, housing, students, autos and employment.

Mr. Nicholas also indicated individual meeting or discussions with local planning departments among the 6 jurisdictions have been conducted and there is local staff support for the 2040 forecasts. 

Upon a motion by Mr. Davis, seconded by Mr. Vinsh and carried, the 2040 forecast was endorsed by the MPO – Technical Committee.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Vinsh made reference to an attachment to the agenda packet indicating PAT has made application to the State for Section 5310 funds for capital and operating projects totaling $315,000.  These projects are to support specialized paratransit transportation services proposed for obligation during FY16.

Upon a motion by Ms. Smith, seconded by Mr. Vinsh and carried, a motion was approved to recommend endorsement of the amendment.

 

REVIEW STATUS OF PUDDLEDOCK ROAD VNDIA/RSTP FUNDED PROJECTS
Mr. Vinsh indicated concern that the term limit for the $1.8M VNDIA matching funds is scheduled to expire in December 2015 and that no invoices have been submitted to the Sec. of Defense and Veterans Affairs for the 3 Puddledock Road projects.  Mr. Vinsh further indicated efforts continue to be made at VDOT to address these concerns and another term extension request is anticipated to be prepared later this month.

Mr. Riblett commented that some work has been completed on all 3 projects but invoices for the State VNDIA funds have not been ready for processing. In addition, the Rt. 36 & Puddledock Road intersection project is being advertised for the 4th time.   

Mr. Riblett indicated VDOT will continue to work with Crater PDC staff to implement these projects and to prepare justification for the term extension request.

 

ELECTION OF OFFICERS
By consensus, Mr. Bassett was elected Chair and Ms. Walton as elected Vice-Chair.

 

There being no further business the meeting was adjourned at approximately 10:40 am.



Minutes of the August 7, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in the Colonial Heights Library located at 1000 Yacht Basin Drive

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Mark Riblett, VDOT; Darius Mason
(alternate), Petersburg Area Transit; Ed Watson, Hopewell; Barb Smith, Chesterfield; Julie Walton, Prince George; Scott Davis, Colonial Heights; Joe Vinsh, Crater PDC;

MEMBER ABSENT:  Steven Hicks, Petersburg; Barbara Smith, Chesterfield

OTHERS PRESENT:  Bridgette Carter, Ridefinders; Laura Walton, VDOT; Todd Flippen,
Colonial Heights; Fritz Brandt, Fort Lee; Johnnie Butler, Hopewell; Mack Frost, Rashad Pinckney FHWA; Christopher Nicholas, CPDC

Mr. Bassett called the meeting the meeting to order.

APPROVAL OF THE MINUTES – June 5, 2015
Upon a motion by Mr. Davis, seconded by Mr. Watson and carried, the minutes of the June 5, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


REVIEW OF 2014 RSTP PROJECT SELECTION PROCEDURE
The consensus of the Committee was to defer further discussion of this item until the next meeting.

DISCUSSION OF A REGIONAL RATING PROCEDURE FOR THE ALLOCATION OF REGIONAL TRANSPORTATION ALTERNATIVE PROGRAM (TAP) FUNDS
Mr. Vinsh indicated last Spring the Policy Committee directed the Technical Committee to recommend a formal rating procedure for the allocation of future regional TAP funds.   

Mr. Vinsh further indicated during the September meeting of the Commonwealth Transportation Board, consideration will be given to a proposal to change the schedule for selecting projects for inclusion in the SYIP.  The proposal recommends that selections for HB2 related projects should occur during odd numbered years and project selections for other funding programs, including the Transportation Alternatives Program, should occur only during even numbered years. 

There was consensus that the MPO needed to assume November 1, 2015 will be the next due date for the next round of State TAP project applications and that the Technical Committee needed to recommend a procedure for the allocation of regional TAP funds for consideration during the September 2015 Policy Committee meeting.

 
Mr. Vinsh reviewed information collected on selection procedures used by other MPOs in the Commonwealth for regional TAP funds. 

Mr. Vinsh stated the CPDC staff recommended selection procedure for regional TAP funds, supplemented by discussion from the previous meeting, includes consideration of the State TAP application schedule; a requirement that applicants for regional TAP funds also apply for State TAP funds; a review of State TAP grant applications for projects located in the Tri-Cities by MPO – Technical Committee voting members and application of a project rating procedure for regional TAP funding consisting of 6 factors with a maximum score of 10 points for each of the following 6 factors and a maximum of 4 points for each project using the percentile rank State TAP score as 7th factor:

  1. Clarity and Completeness;
  2. Problem Solving;
  3. Safety;
  4. Readiness for implementation;
  5. Ability to administer;  
  6. Does the application provide information showing how all phases of the project (PE, RW & CN) will be funded?
  7. Use the percentile rank State TAP score to assign 0 to 4 additional points to each candidate project.

Upon a motion by Mr. Davis, seconded by Mr. Watson and carried, a motion was adopted to recommend a regional TAP project selection procedure to the MPO – Policy Committee as recommended by Crater PDC staff as modified during the June meeting.

 

UPDATE ON VTRANS2040 AND HB2 ACTIVITIES
Mr. Riblett commented on various aspects of the needs assessments being prepared in conjunction with VTrans2040, including the provision that transportation needs must be identified in one or more of the needs assessments (Corridors of Statewide Significance, Tri-Cities Regional Network, Urban Development Area or as a Safety Need) in order for a project application to be considered during the HB2 evaluation process.   

Mr. Riblett also mentioned that August 17 is the deadline for comments on the needs assessments and that VDOT staff will be available to assist with development of the HB2 grant applications by project sponsors.

DISCUSSION OF POTENTIAL CHANGES TO THE CURRENT STATE SCHEDULE FOR SELECTING PROJECTS FOR SIX YEAR IMPROVEMENT PROGRAM UPDATES
Mr. Vinsh briefly commented that during the September meeting of the Commonwealth Transportation Board consideration will be given to selecting HB2 related projects during odd numbered years and selecting projects related to other funding programs during even numbered years.


REVIEW OF 2013 FEDERAL CERTIFICATION REPORT
Mr. Vinsh review federal findings contained in the recently received report, including a corrective action item that the MPO participation needed to be updated with emphasis on improved outreach effort for low-income minority persons.   Other federal findings included recommendations that the the current agreements for the transportation planning and programming process in the Tri-Cities
be updated; format changes for narrative in the annual work program; and, the MPO become more involved with the fiscal constraint determination of the metropolitan transportation improvement program.

REVIEW OF PROPOSED RSTP TRANSFERS
Mr. Riblett reviewed information for proposed transfers involving shifting $557,321 in existing RSTP funds from the Rt. 600 Roundabout project to the Rt. 1/Rt. 226 intersection project in Dinwiddie and shifting $977,877 in existing RSTP funds from the (earlier or parent project) Rt. 36 improvement project at the Lee Gate Fort Lee entrance to the (current or child project) at the Rt. 36 improvement project at the Lee Gate Fort Lee entrance.

Upon a motion by Mr. Vinsh, seconded by Ms. Walton and carried, action was taken to recommend MPO – Policy Committee approval of the RSTP transfers.

DISCUSSION OF THE AVAILABILITY OF POTENTIAL BONUS OBLIGATION FUNDS FOR PAVEMENT OR BRIDGE PROJECTS LOCATED IN THE TRI-CITIES
Mr. Vinsh commented that the State has been successful in expending scheduled federal funds during the past year and is eligible to receive federal bonus funds for additional obligation.  Some of the funds involve RSTP funds and the Tri-Cities portion of the RSTP bonus funds is $239,000.

Mr. Vinsh further commented that the State has recommended these funds be added to a paving project I-295 and a paving project on I-95 both of which are partially located within the Tri-Cities MPO study area.

Mr. Vinsh also mentioned that a question has been raised on whether or not any of the existing RSTP projects in the Tri-Cities can use the $239,000 within applicable time constrains.

Mr. Riblett commented that VDOT has requested $109M in bonus obligation funding and there is no guarantee that the request will be successful.  The projects need to receive the dollars immediately for obligation by September 25, 2015.  VDOT is conducting an assessment to determine of projects other than paving projects suggested by VDOT can use the additional funds.  This information will be available for discussion and action during the September meeting.

There being no further business the meeting was adjourned at approximately 10:45 am.



Minutes of the September 8, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 9:00 a.m. in Petersburg Station located at 100 West Washington Street in Petersburg.

MEMBERS PRESENT:   Mark Bassett, Dinwiddie; Mark Riblett, VDOT; Dironna Belton,
Petersburg Area Transit; Johnnie Butler (alternate), Hopewell; Barb Smith, Chesterfield; Julie Walton, Prince George; Scott Davis, Colonial Heights; Bridgette Carter, Ridefinders; Joe Vinsh, Crater PDC;

MEMBER ABSENT:  Steven Hicks, Petersburg; Barbara Smith, Chesterfield; Nick Britton, DRPT

OTHERS PRESENT:  Laura Walton, VDOT; Christopher Nicholas, CPDC

Mr. Bassett called the meeting the meeting to order.

APPROVAL OF THE MINUTES – August 7, 2015
Upon a motion by Ms. Walton, seconded by Ms. Belton and carried, the minutes of the August 7, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

REVIEW OF 2014 RSTP PROJECT SELECTION PROCEDURE
Mr. Vinsh indicated the Committee has reviewed this item several times since the most recent RSTP candidate project rating.  Consensus has been reached to recommend the following changes:

  • Provision for RSTP cap – revisit the project if the cost increases by 50% or $1M of the preliminary cost estimate used for rating the project.  Consideration will be given to one or more of the following:  scaling back the project; use of non-RSTP funds; re-rate the project during the next RSTP prioritization round; and, dropping the project.
  • Provision for background information to include traffic volumes, V/C, LOS and crash rates.  Background information provided by candidate project sponsors needs to be factual and require minimal narrative.  VDOT will provide technical assistance for this work and accident information will be provided by the cities for non-VDOT maintained facilities.
  • Candidate projects submitted late or with incomplete information received zero ratings.

Mr. Vinsh further indicated the Committee needs to give consideration to 1/ Who should rate candidate projects?  2/Should candidate projects be grouped by mode and rated by mode with provision for mode specific background information using Richmond Regional TPO’s RSTP rating procedure or should candidate projects of different modes continue to be rated together under the one project application format?  3/How can PE only candidate projects be fairly rated with candidate projects that include PE, RW & CN phases?   

Mr. Vinsh also indicated that, at the request of Committee members, the RRPDC staff was contacted to find the time requirement for one staff member to rate candidate RSTP projects.  The time required by one RRPDC staff member to rate approximately 50 candidate projects is 6 weeks.

Ms. Belton asked what is the staff recommendation?

Mr. Vinsh indicated the CPDC staff recommends the existing RSTP rating process be retained with changes agreed changes; improved provision for project background information; and reduced need for project sponsors to provide narrative on project need. 

Mr. Riblett pointed out that a “planning only RSTP project” can help launch the PE, RW and CN phases of the project.

Mr. Riblett clarified that the Richmond rating process lists the scores projects receive in the various funding categories. 

Mr. Butler stated the Richmond process includes more of an engineering basis in the project proposal.  Mr. Butler further state that the need for some of the RSTP candidate projects submitted were not well explained.

Mr. Vinsh indicated that the information provided for about 1/3 of the candidate projects submitted is typically incomplete.

After a period of discussion, Ms. Walton made a motion, seconded by Ms. Belton and carried, that the Technical Committee recommend adoption of the Richmond TPO RSTP rating procedure, except that MPO – Technical Committee members would continue rating candidate RSTP projects in Tri-Cities.  

 

UPDATE ON VTRANS2040 AND HB2 ACTIVITIES
Mr. Vinsh indicated CPDC staff provided comments to the State on 7/30/15 draft needs assessments for Corridors and Statewide Significance and the Tri-Cities Regional Network. 

Committee members commented extensively on the Safety Needs Assessment that includes a ranking of the top 100 locations within the Richmond District.

Mr. Vinsh indicated the Crater PDC is coordinating with the City of Petersburg regarding the preparation of 3 HB2 applications for improvement projects reviewed earlier this calendar year at the I-95/I-85 interchange under the Statewide High Priority Projects funding category.

Mr. Vinsh indicated there is a need to amend the 2035 Tri-Cities transportation plan to show improvement at the existing SB I-95 off-ramp to Graham Road and the NB I-95 on-ramp from South Crater Road as fiscally constrained projects.  Interstate improvement projects currently shown in the 2035 Plan are based on projects and estimates developed from a VDOT sponsored study conducted in the year 2000 and is no longer current.  The 3rd HB2 project application is for a flyover ramp connecting I-95 NB with I-85 SB.  This project is not fiscally constrained and needs to appear in the regional transportation plan as a vision project. 

Mr. Riblett state a project does not have to be in a conforming regional transportation plan for application but must be there in order to move forward.

Mr. Vinsh also indicate the Crater PDC staff is prepared to work with Prince George County regarding a HB2 grant application under the District Construction Program for improvement to the Rt. 460 and Rives Road interchange, per a recently completed study of this location funded under the CMAQ program.

Ms. Walton asked who will prepare cost estimates for HB2 projects?

Mr. Riblett stated VDOT will prepared the estimates.

 
REVIEW OF TRI-CITIES MPO PARTICIPATION PLAN – 2015 UPDATE
Mr. Nicholas reviewed proposed changes to the current document based on comments received during the 2013 federal certification review, including additional outreach methods using social media.

 

REVIEW OF TRAFFIC AND ACCIDENT INFORMATION IN THE TRI-CITIES
Mr. Nicholas commented on sample traffic and accident data recently received by the Crater staff under a data sharing agreement with VDOT. 

Committee members indicated they would like to have data on the top 25 locations for V/C and crashes by locality within the MPO study area.

 

DISCUSSION OF THE AVAILABLITY OF POTENTIAL RSTP BONUS OBLIGATION FUNDS FOR ELIGIBLE PROJECT LOCATED IN THE TRI-CITIES
Mr. Riblett indicated no RSTP Bonus Obligation funds are available this year and no action was needed.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM
Mr. Svejkovsky explained an amendment was needed to move the PAT trolley project from the transit section to the highway section of the TIP as a grouped project because the source of funding for this project was coming from the U.S. Department of Interior and being administered by VDOT – Local Assistance Division.  Therefore, a grouped project and UPC needs to be included under the highway section of the document.

Upon a motion by Ms. Belton, seconded by Ms. Smith and carried, a motion was approved to recommend the amendment.


There being no further business the meeting was adjourned at approximately 10:20 am.



Minutes of the November 6, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in Colonial Heights Library located at 1000 Yacht Basin Drive in Colonial Heights.

MEMBERS PRESENT:   Mark Riblett, VDOT; Dironna Belton, Petersburg Area Transit;
Ed Watson, Hopewell; Barbara Smith Chesterfield; Julie Walton, Prince George; Scott Davis, Colonial Heights; Daniel Harrison, Petersburg; Bridgette Carter, Ridefinders;
Joe Vinsh, Crater PDC

MEMBER ABSENT:  Mark Basset, Dinwiddie; Nick Britton, DRPT

OTHERS PRESENT:  Ron Svejkovsky, Jasmin Amanin, Dan Grinnell VDOT; Christopher
Nicholas, CPDC

Vice-Chair Walton called the meeting to order.  

APPROVAL OF THE MINUTES – September 8, 2015
Upon a motion by Ms. Smith, seconded by Mr. Davis and carried, the minutes of the September 8, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON NEPA STUDY
Mr. Vinsh reported that the local government and agency voting members participating in the NEPA Study Working Group have been requested to provide resolutions or letters indicating first, second and third preferences by November 30, 2015 for the station alternatives.  As the project sponsor, the Crater PDC will summarize and forward this information to the Federal Railroad Administration for consideration as the regional recommendation.  


STATUS REPORT ON TRI-CITIES MPO HB2 GRANT APPLICATIONS
Mr. Vinsh reported that the MPO submitted 3 HB2 grant applications regarding the I-95/I-85 interchange under the Statewide High Priority Program.  These grant applications were also coordinated with the City of Petersburg regarding its 2 grant applications for improvements at this interchange under the District Construction Program.

Ms. Belton emphasized the need for HB2 candidate projects to be shovel ready.

Mr. Riblett commented that some projects were screened out because the scopes were not developed enough to evaluate.

Ms. Smith commented that revenue sharing funds are being reduced and the focus is becoming more on “State of Good Repair”.


DISCUSSION OF MAP-21 NATIONAL PERFORMANCE MEASURES AND TCAMPO MONITORED PERFORMANCE MEASURES AND DEVELOPMENT OF TCAMPO GOALS AND OBJECTIVES FOR THE 2040 TRANSPORTATION PLAN UPDATE
Mr. Vinsh and Mr. Nicholas commented on several attachments to the agenda regarding the 7 national performance measures required by MAP 21 to be addressed in the 2040 transportation plan update. 

After a period of discussion, it was the consensus that crashes would be used instead of fatalities for the safety related measure; percentage of trucks on roadways would be used as a measure for freight movement; information on measures for “Infrastructure Condition” and “Reduced Project Delay Days” would be obtained; and, the Crater PDC staff would draft preliminary goals and objectives for the 2040 transportation plan update.

Ms. Carter commented that her office would provide current information on the ridesharing activities.

 

DISCUSSION OF TIMEFRME FOR RATING CANDIDATE PROJECTS FOR REGIONAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP) FUNDING
Mr. Vinsh commented that 4 TAP projects have been submitted for State application and would need to be rated by the MPO for the available regional TAP funds.  VDOT – Local Assistance Division has indicated next February the MPO Technical Committee voting members would be granted access to a website to view the 4 State TAP applications in order to complete the regional TAP rating form. 


REVIEW OF PROPOSED RSTP TRANSFER
As an “Other Business Item” Mr. Svejkovsky provided information on the need to transfer $114 in RSTP funds from Rt. 36 at Temple and Lee (UPC 75238) in order to close out the Petersburg Multi-modal Center Project (UPC 76618). 

Upon a motion by Ms. Smith, seconded by Ms. Belton and carried, the Committee recommended the fund transfer.

Also, Mr. Vinsh briefly commented that there has been no action by the State on the July request by the Crater PDC to extend the term limit for the $1.8m remaining in VNDIA funds until December 2018.  The current term expires December 2015.

There being no further business the meeting was adjourned at approximately 10:30 am.



Minutes of the December 4, 2015 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the office of the Crater Planning District Commission located at 1964 Wakefield Street in Petersburg, Virginia.

 

MEMBERS PRESENT:   Ron Svejkovsky (alternate), VDOT; Dironna Belton, Petersburg Area Transit; Ed Watson, Hopewell; Barbara Smith Chesterfield; Mark Bassett, Dinwiddie; Julie Walton, Prince George; Scott Davis, Colonial Heights; Jay Lindsey, DRPT; Joe Vinsh, Crater PDC

MEMBER ABSENT:  Daniel Harrison, Petersburg;

OTHERS PRESENT:  Jasmin Amanin, VDOT; Fritz Brandt, Fort Lee; Bridget Carter, Ridefinders; Johnnie Butler, Hopewell; Christopher Nicholas, CPDC

Chairman Bassett called the meeting to order.  

APPROVAL OF THE MINUTES – November 6, 2015
Upon a motion by Ms. Smith, seconded by Mr. Davis and carried, the minutes of the November 6, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON NEPA STUDY
Mr. Vinsh distributed summary results of the local government and agency survey regarding preferences for station locations.  Mr. Vinsh indicated preferences were mixed but the Collier site received a majority of first place preferences.  Three of the 4 agencies representatives did not participate in the survey and only 2 of the 7 responders provided all of the information requested regarding first, second and third place preferences.  


MAP- 21 NATIONAL PERFORMANCE MEASURES AND TCMPO MONITORED PERFORMANCE MEASURES AND DEVELOPMENT OF TCMPO GOALS & OBJECTIVES FOR THE 2040 TRANSPORTATION PLAN UPDATE
Mr. Svejkovsky reviewed information maintained by VDOT on bridge and pavement conditions and suggested the MPO use the State’s overall performance goals for the federal “Infrastructure Condition” required measure. Mr. Svejkovsky emphasized the CTB focuses more on structural sufficiency rather than functional obsolescence regarding bridge conditions.  The goal would be aimed at the percentage of structurally deficient bridges and targeted to reducing the number of structurally deficient bridges.

Mr. Watson commented that the graphic showing pavement condition by county within the VDOT – Richmond Construction District showed significant differences among the counties. 

Mr. Svejkovsky confirmed the observation and indicated VDOT – Richmond District is addressing differences in pavement conditions among the counties. 

Mr. Davis commented that it did not appear cities were included in the VDOT database. 

Mr. Svejkovsky confirmed that cities streets receive maintenance payments from the State and maintain these facilities.  He further indicated city streets will eventually need to be included in the pavement database. 

Mr. Butler commented that VDOT advises city representatives on which streets need maintenance attention.

A period of discussion followed on VDOT pavement management practices in the counties and a new maintenance program under development called “State of Good Repair”.

 

IDENTIFICATION OF TRAFFIC ENGINEERING RESOURCES FOR PREPARATION OF INFORMATION ON SCOPE, SCHEDULE AND COST ESTIMATES FOR FUTURE CANDIDATE TRANSPORTATION IMPROVEMENT PROJECTS
Mr. Vinsh commented that during the November 2015 MPO – Policy Committee, the State representative indicated VDOT and DRPT engineering resources are available to assist localities with scoping and cost estimation for candidate projects.  These candidate projects can be for HB2, CMAQ or RSTP funding programs.  Emphasis was stressed that there should no need for a locality to retain consultant services for this purpose.

Mr. Vinsh requested that localities provide their list of candidate project needs for the 2040 transportation plan update by March 1, 2016.  VDOT and DRPT will need time to review the projects and prepare preliminary scope and cost estimates.  These projects will need to be rated by the MPO – Technical Committee for prioritization in financially constrained plan.


REVIEW OF INFORMATION ON PETERSBURG AREA TRANSIT MARKETING PLAN
Ms. Belton made reference to the completed document in agenda packet and provided an overview of the marketing plan recently prepared for PAT by a marketing firm under contract using Section 5303 metropolitan transportation planning funds.

Ms. Belton also provided information on proposed PAT service improvements that would increase service frequencies on the Ettrick route and on the Colonial Heights route.  In addition, service to the Town of Waverly and into the Greensville/Emporia area will also be considered.

Ms. Belton commented that PAT is preparing proposals for additional consultant work tasks to use remaining funds in the contract for additional transit marketing related tasks.  These tasks include the preparation of recommendations for the best use of funds to implement the marketing plan through use of various media, plus the development of PAT service plans for the Waverly and Emporia/Greensville areas.  Prior to the development of these new service plans, the DRPT on-call project consultant would prepare revenue and ridership forecasts.

Mr. Vinsh complemented PAT’s efforts to expand transit services and suggested the formation of a transit advisory committee consisting of members appointed by local governments receiving service that could act as transit advocates in their communities.

Mr. Vinsh commented that CPDC would request a term extension for the remaining grant funds which are scheduled to expire December 30, 2015.

There being no further business the meeting was adjourned at approximately 11:30 am.

 

CPDC