Cap


2016 Minutes - Technical Committee

January 4
February 5
March 4
March 18
April 1
May 6
June 3 (PDF doc)
August 5 (PDF doc)
September 2 (PDF doc)
October 7 (PDF doc)
November 4 (PDF doc)


Minutes of the January 4, 2016 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Crater Planning District Commission Office located at 1964 Wakefield Street, Petersburg, Virginia.

MEMBERS PRESENT:   Ron Svejkovsky (alternate), VDOT; Tracy Douglas Bryant (alternate) Petersburg Area Transit; Ed Watson, Hopewell; Barbara Smith Chesterfield; Mark Bassett, Dinwiddie; Julie Walton, Prince George; Scott Davis, Colonial Heights; Jay Lindsey, DRPT; Joe Vinsh, Crater PDC

MEMBER ABSENT:  Jay Lindsey, DRPT; Daniel Harrison, Petersburg;

OTHERS PRESENT:  Jasmin Amanin, VDOT; Fritz Brandt, Fort Lee; Mack Frost, FHWA

Chairman Bassett called the meeting to order at 10:20 am.  

APPROVAL OF THE MINUTES – December 4, 2015
Upon a motion by Ms. Smith, seconded by Ms. Walton and carried, the minutes of the November December 4, 2015 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON NEPA STUDY
Mr. Vinsh indicated the cultural resources consultation process involving the Virginia Department of Historic Resources (DHR), the Project Consultants and the Federal Railroad Administration FRA) is continuing.  At this time, the DHR has agreed that the methodology used by the Project Consultants for the cultural resources analysis is consistent with applicable State requirements and that the listing of archeological and architectural resources within the vicinity of the site alternatives is correct.  The remaining concurrence needed from DHR is for the “Area of Potential Effect”.   

Mr. Vinsh further indicated that the cultural resources portion of the project scope is requiring much more time than was anticipated.  In addition, more detailed (Phase II) survey work was needed for the original Collier Yard site.  This was followed with the identification of a new Collier Yard site and initial survey work (Phase I) for this new site alternative.  Each of these steps required documentation by the project consultant and formal review by the DHR. 

Mr. Vinsh added that CPDC has received several phone calls from citizens inquiring about the decision on a site alternative.  The project consultant is preparing a press release with an updated schedule for the process.

 

STATUS REPORT ON VNDIA FUNDS AND PUDDLEDOCK ROAD PROJECTS
Mr. Vinsh indicated the term extension request submitted by CPDC to the State last July was recently approved by the Governor with assistance from Senator Dance and Delegate Cox.  The new term limit for the remaining $1.8m in matching VNDIA funds is December 2018.  Quarterly progress reports must be provided to the State grantor agency regardless of the amount of work actually completed on the projects. 

Mr. Vinsh emphasized that the 3 Puddledock Road projects need to be completed before December 2018.

 

MAP- 21 NATIONAL PERFORMANCE MEASURES AND TCMPO MONITORED PERFORMANCE MEASURES AND DEVELOPMENT OF TCMPO GOALS & OBJECTIVES FOR THE 2040 TRANSPORTATION PLAN UPDATE
The Committee continued discussions from previous meetings on the application of performance measures for the 2040 transportation plan update.  Committee members requested information on the data units used for each of the required performance measures.  In addition, the consensus of Committee members was to make the following changes to the version presented for the January meeting:

  • Safety – no change
  • Infrastructure Condition –
    • Pavements - available data only includes pavement condition information for roads maintained by VDOT and does not include pavements maintained by cities; the objective should indicate “to achieve 82% of pavement in fair or better condition”
    • Bridges – available data includes all bridges; the measure monitored should indicate “the percentage of structurally deficient bridges” and the objective should indicate “to achieve 92% of bridges not structurally deficient”
  • Congestion Reduction - the consensus was that achieving a proposed 1 hour reduction in peak hour travel delay was determined to be too aggressive; the consensus was to use a percent reduction, such as 1 percent.
  • System Reliability – the proposed 1 gallon annual reduction per peak hour traveler was determined to be too aggressive; the consensus was to use a percent reduction, such as 1 percent.
  • Freight Movement – the consensus was that additional freight movement related measure(s) needed to be used;
  • Environmental Sustainability – the consensus was to use 500 passengers as the annual increase for passenger rail use; and,
  • Reduced Project Delivery Days – no change.

 

DISCUSSION OF THE RATING PROCEDURE FOR CANDIDATE PROJECTS FOR FY17 REGIONAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP) FUNDS
Mr. Vinsh indicated VDOT – Local Assistance Division has provided the CPDC with electronic files of the 4 grant applications submitted from the Tri-Cities Area.  The CPDC has prepared a link for Technical Committee voting members to view these files and complete their rating of each project. 

It was the consensus of Committee members that applicants for regional TAP funds will present their projects during the February meeting and the completed rating forms would be submitted to CPDC within the following 2 week period.  The rating results, including the State rating score, will be reviewed during the March Technical Committee meeting and forwarded to the Policy Committee for their consideration.

 

REVIEW OF PRELIMINARY SCHEDULE FOR THE 2040 TRANSPORTATION PLAN UPDATE
Mr. Vinsh reviewed information on a proposed completion schedule for the 2040 transportation plan update and a proposed format for the document. 

Mr. Vinsh also indicated that the recently distributed spreadsheets showing traffic and crash information for roadway segments in the study area should be considered as committee members work with their local processes in identifying candidate projects that will be prioritized by the MPO for the 2040 financially constrained plan update. 

There being no further business the meeting was adjourned at approximately 11:20 am.

 


Minutes of the February 5, 2016 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Public Library located at 1000 Yacht Basin Drive, Colonial Heights, Virginia.

MEMBERS PRESENT:   Mark Riblett, VDOT; Dironna Belton, PAT; Ed Watson, Hopewell; Barbara Smith Chesterfield; Mark Bassett, Dinwiddie; Douglass Miles, (alternate) Prince George; Scott Davis, Colonial Heights; Daniel Harrison, Petersburg; Jay Lindsey, DRPT; Joe Vinsh, Crater PDC

OTHERS PRESENT:  Jasmin Amanin, Dan Grinnell, VDOT; Bridget Carter, Ridefinders; Fritz Brandt, Fort Lee  

Chairman Bassett called the meeting to order at 10:20 am.  

APPROVAL OF THE MINUTES – January 4, 2016
Upon a motion by Ms. Smith, seconded by Mr. Davis and carried, the minutes of the January 4, 2016 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON NEPA STUDY
Mr. Vinsh commented that the cultural resources consultation process involving the Virginia Department of Historic Resources (DHR), the Project Consultants and the Federal Railroad Administration FRA) is still continuing.   

Mr. Vinsh also commented that a citizen committee called, Concerned Citizens of Ettrick, has been organized in Ettrick since September 2015.  The general purpose of this group is betterment of the Ettrick portion of Chesterfield County.  The group is actively supporting retaining the passenger station in Ettrick and has met with State and MPO NEPA study representative regarding project status. 

 

DISCUSSION OF MAP-21 NATIONAL PERFORMANCE MEASURES AND DEVELOPMENT OF TCMPO GOALS & OBJECTIVES FOR THE 2040 TRANSPORTATION PLAN UPDATE
Mr. Vinsh made reference to the Goals & Objectives table discussed during previous meetings and indicated highlighted items include changes made per discussion at the January meeting, including data sources and geographic units for each of the required performance measures. 

Upon a motion by Mr. Watson, seconded by Ms. Smith and carried, the Committee endorsed use of the goals & objectives with performance measures for the 2040 transportation plan update. 

 

STATUS REPORT ON VNDIA FUNDS AND PUDDLEDOCK ROAD PROJECTS
Mr. Vinsh indicated the State has endorsed a 3 year term extension for expending the remaining $1.8m in VNDIA funds for 3 Fort Lee expansion related projects.  Mr. Vinsh further indicated Senator Dance and Delegate Cox provided a joint letter supporting the extension request that was submitted by the Crater PDC in July 2015.  The 3 intersection projects include Rt. 36 & Puddledock Road; Puddledock Road and Industrial Drive and Puddledock Road and Temple Avenue.  The new term ends December 2018.  

 

PRESENTATION OF INFORMATION ON CANDIDATE PROJECTS FOR FY17 REGIONAL TRANSPORTAITON ALTERNATIVE PROGRAM (TAP) FUNDING
Committee members discussed how each of the 6 rating criteria should be considered as voting members completed the rating form.

Mr. Harrison presented information on 2 candidate projects from Petersburg and Mr. Davis presented information on 2 candidate projects from Colonial Heights.

 

REVIEW OF PROPOSED AMENDMENTS TO THE FY14 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM REGARDING TRANSIT PLANNING PROJECTS RELATED TO THE PETERSBURG AREA TRANSIT MARKETING PLAN
Ms. Belton presented information on scopes of work and cost estimates for 4 proposed PAT transit related planning projects for the remaining $138,691.48 in Section 5303 funds currently budgeted for the PAT marketing plan.

After a brief period of discussion, a motion was made by Ms. Belton, seconded by Ms. Smith and carried, a recommendation was agreed that the remaining Section 5303 should be used for the 4 transit planning projects outlined.

 

REVIEW OF HB2 RATING RESULTS FOR PROJECTS SUBMITTED FROM THE TRI-CITIES MPO

Mr. Svejkovsky distributed information on the results of the preliminary HB2 scoring process and recommended funding scenarios.  Mr. Svejkovsky also indicated the CTB will be reviewing preliminary results of the ratings and the recommended scenarios in the near future. 

Mr. Vinsh indicated the MPO’s 3 applications for improvements at the I-95/I-85 interchange did not rate favorably under the HB2 scoring process. 

Mr. Vinsh also indicated the MPO may need to also consider identifying other regional priority project that may rate better under the HB2 application process.

VDOT representatives stressed the importance of providing MPO comments on the proposed funding scenarios to the CTB Richmond District Commissioner.

Discussion of this agenda item continued but no recommendations were identified and agreed.

There being no further business the meeting was adjourned at approximately 11:20 am.

 


Minutes of the March 4, 2016 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Public Library located at 1000 Yacht Basin Drive, Colonial Heights, Virginia.

MEMBERS PRESENT:   Mark Riblett, VDOT; Tracy Douglas Bryant, (alternate) PAT;
Ed Watson, Hopewell; Barbara Smith Chesterfield; Mark Bassett, Dinwiddie; Julie Walton, Prince George; Scott Davis, Colonial Heights; Daniel Harrison, Petersburg; Jay Lindsey, DRPT; Joe Vinsh, Crater PDC
   
OTHERS PRESENT:  Jasmin Amanin, Ron Svejkovsky VDOT; Bridget Carter, Ridefinders; Fritz Brandt, Fort Lee  

Chairman Bassett called the meeting to order at 10:15 am.  

APPROVAL OF THE MINUTES – February 5, 2016
Upon a motion by Ms. Smith, seconded by Mr. Davis and carried, the minutes of the February 5, 2016 meeting were approved.

CITIZEN INFORMATION PERIOD

No comments


STATUS REPORT ON NEPA STUDY
Mr. Vinsh commented that the Department of Historic Resources (DHR) has indicated to the Federal Rail Administration (FRA) that they do not believe construction of a station at any of the sites will have an adverse effect on cultural resources.  However, DHR is not able to provide their concurrence with the recommendations made by NEPA study project consultants because no station design details are available at this time. 

Mr. Vinsh speculated that FRA would direct Baker to prepare the draft environmental assessment with the FRA selected site and that the document would be advertised for a 30 day public comment period. 

Mr. Vinsh further speculated that a project sponsor for the selected site would need to secure funding for design work that would need to be reviewed by DHR before a station could be constructed.  This review process could include requirements for mitigation measures, depending on the site selected and facility design.

 
CONTINUATION OF DISCUSSION ON HB2
Mr. Riblett presented information describing the State’s recommended allocation process for HB2 rated projects.  The State recommended process allocated “District Construction Funds” first and included a co-mingling procedure.

Ms. Smith presented information describing an alternative process called “HB2 – High Priority (HP) First – no co-mingle” for distributing available “District Construction and “Statewide High Priority” funds to HB2 rated projects.  This approach was developed by the staff of the Richmond TPO.  This approach allocated “Statewide High Priority Funds” first based on rating results for this grant program and allocated “District Construction Funds” second based on rating results for this grant program.  The Richmond TPO approach included provision that residual funds under both funding programs be carried over to the next HB2 funding cycle. 

After a period of discussion, Ms. Smith made a motion, seconded by Mr. Davis and carried that the Tri-Cities MPO supports the “HB2 – High Priority (HP) First – no co-mingle” funding approach developed by the Richmond TPO.  

Following action on the motion the CPDC staff was directed to provide this information to the CTB representatives for the Richmond District for consideration.

   
REVIEW OF RESULTS OF THE REGIONAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP) PROJECT RATING
Mr. Vinsh indicated that the Technical Committee need to make recommendations for the allocation of $151,700 in FY17 regional TAP funds and made reference to an agenda attachment showing that the scores of the 3 rated projects were as follows:

Project Name                     Sponsor            Amount Requested          Project Score
Safe Routes To School       Petersburg          $125,000                                 330

Appomattox River              Colonial Heights    $90,000                                  308
Greenway

Boulevard Pedestrian          Colonial Heights    $120,000                                339
Safety 

After a period of discussion, the Technical Committee recommended 2 options for Policy Committee consideration for allocating the $151,700 in FY17 regional TAP funds.  First Option, allocate $120,000 to the top rated project with the residual amount of $31,700 carried over to the next TAP grant cycle.  Second Option, provided the Richmond District Commissioner is in agreement, divide the $151,700 in regional TAP funds equally among the 3 projects and the State funding the balances needed to fully fund all 3 projects using State TAP funds.

Upon a motion by Ms. Smith, seconded by Mr. Watson and carried a motion was approved to recommend the 2 options for Policy Committee consideration.

 

STATUS REPORT ON LOCAL GOVERNMENT LISTS OF CANDIDATE PROJECTS FOR THE 2040 TRANSPORTATION PLAN UPDATE
After a brief period of discussion, it was the consensus of the Committee that April 1, 2016 would be the new deadline for submitting lists of candidate projects for the 2040 Transportation Plan update and that the CPDC staff would send a reminder message with a listing of projects from the 2035 Transportation Plan update as background information.

 

REVIEW OF PROPOSED AMENDMENT TO THE FY15 – FY18 TRANSPORTATION IMPROVEMENT PROGRAM REGARDING THE PUDDLEDOCK ROAD INTERSECTION IMPROVEMENT PROJECT AT INDUSTRIAL DRIVE IN PETERSBURG (UPC 101289)
Mr. Svejkovsky made reference to an agenda attachment for this item and explained the need to process an amendment for this project as described.

Upon a motion by Ms. Smith, seconded by Mr. Davis and carried a motion was approved to recommend Policy Committee approval of the amendment.

 

REVIEW OF THE PRELIMINARY DRAFT FY17 UNIFIED TRANSPORTATION PLANNING WORK PROGRAM (UTPWP)
Mr. Vinsh reviewed selected sections of the draft document and indicated the 2 major activities for the coming fiscal year involve and update of the regional congestion management plan and completing of the 2040 transportation plan update. 

Mr. Vinsh also commented that a new section has been added to the work program to indicate how the regional transportation goals, objectives and performance measures adopted in January related to each of the planning tasks listed in the UTPWP.

Upon a motion by Ms. Smith, seconded by Mr. Davis and carried a motion was adopted to recommend approval of the draft FY17 UTPWP by the Policy Committee.

 

DISCUSSION OF REVENUE ESTIMATES AND A SCHEDULE FOR CMAQ AND RSTP ALLOCATIONS FOR THE NEXT SIX YEAR IMPROVEMENT PROGRAM (SYIP) UPDATE
Mr. Svejkovsky commented that the CMAQ and RSTP revenue estimates and schedules for the next SYIP are in a rough draft form at this time.  The project cost estimates and schedules have been updated but the revenue estimates are not available yet.  It appears there may be some increases in revenues. 

Mr. Svejkovsky added that emphasis is being placed on completing the 3 remaining VNDIA funded projects as soon as possible and it may be possible to start one or two additional projects with the SYIP update. 

Mr. Svejkovsky requested that the Technical Committee set a date for a special meeting to review the allocations.  After a period of discussion, March 18 at 10:00 am in the Crater PDC office was agreed as a date, time and place for the special meeting.

There being no further business the meeting was adjourned at approximately 11:20 am.


Minutes of the March 18, 2016 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:00 a.m. in the Crater Planning District Commission Office located at 1964 Wakefield Street, Petersburg, Virginia.

MEMBERS PRESENT:   Mark Riblett, VDOT; Ed Watson, Hopewell; Barbara Smith
Chesterfield; Mark Bassett, Dinwiddie; Julie Walton, Prince George; Scott Davis, Colonial
Heights; Joe Vinsh, Crater PDC

MEMBERS ABSENT:  Dironna Belton, PAT; Daniel Harrison, City of Petersburg, Jay Lindsey, DRPT

OTHERS PRESENT:  Jasmin Amanin, Ron Svejkovsky VDOT; Bridget Carter, Ridefinders;  


REVIEW OF PRELIMINARY DRAFT FY17 – FY22 CMAQ AND RSTP ALLOCATIONS
Mr. Vinsh stated that the purpose of the special meeting was review and take preliminary action on draft CMAQ and RSTP allocations for the next six year program update.  Because of time constraints, during its meeting on March 10 the Policy Committee authorized the Technical Committee to take action on preliminary allocations for CMAQ and RSTP before the April Policy Committee meeting.  

Mr. Svejkovsky made reference to general information previously distributed to Committee members regarding how the worksheets were prepared as follows:

General

  • Updated schedules and estimates for each phase was provided by project managers and project coordinators based on meetings held with VDOT - Richmond District programming staff in early February;
  • Funds were allocated to projects on an as needed basis using priorities/rankings established by the MPO Policy Committee;
  • Preliminary draft allocation worksheets were reviewed with Crater PDC staff;

RSTP

  • Remaining VNDIA funds are fully expended before the 12/31/18 deadline;
  • Using the priority list, 2 new projects are added (fully funds PE & RW and starts CN for Lakeview Rd. & Branders Bridge and the Ashland Street Extension projects);
  • Allocates almost all funds to projects and reserves a small contingency in the Balance Entry Account for FY18 to FY22;

CMAQ

  • Using the CMAQ priority list, 2 new projects (Johnson Road at South Boulevard and Westover Avenue at Boulevard) were added;
  • Two Crater Road projects (Morton Avenue & Rt. 301 and Medical Park Boulevard & Rt. 301) put on hold for future re-scoping and rescoring/re-evaluation;
  • Allocates almost all funds for projects and reserves a small contingency in the Balance Entry Account for FY18 to FY22.

Mr. Svejkovsky further indicated the draft allocations would be used as inputs for the draft FY17 – FY22 SYIP later this month and the Policy Committee would be taking final action on the allocation in April or May for final approval.

Ms. Smith asked if new projects were required to be fully funded during the 6 year period.

Mr. Svejkovsky indicated in the affirmative that projects must be fully funded in the 6 year period.

Mr. Svejkovsky commented regarding the Cedar Level Road project that all RW costs have been assigned to the parent project and all CN costs have been assigned to the child project.

Mr. Svejkovsky indicated allocation changes from previous years are shown in italicized red type with comments in the far right column explaining the change.

Mr. Vinsh asked if new or previous revenue estimates were used for the allocation worksheets.

Mr. Svejkovsky indicated previous year estimates were used because updated estimates are not available at this time.  However, it is likely the new CMAQ and RSTP estimates will be slightly higher than the estimates for the draft worksheets.

After a period of further discussion, Ms. Smith made a motion that was seconded by Mr. Vinsh and carried, a motion was endorsed to approve preliminary CMAQ and RSTP allocations for entry into the State programming system with final approval scheduled for the April 14 Policy Committee meeting.

There being no further business the meeting was adjourned at approximately 10:40 am.

 


Minutes of the April 1, 2016 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Public Library located at 1000 Yacht Basin Drive, Colonial Heights, Virginia.

MEMBERS PRESENT: Mark Riblett, VDOT; Tracy Douglas Bryant, (alternate) PAT;
Ed Watson, Hopewell; Barbara Smith Chesterfield; Mark Bassett, Dinwiddie; Julie Walton, Prince George; Scott Davis, Colonial Heights; Daniel Harrison, Petersburg; Jay Lindsey, DRPT; Joe Vinsh, Crater PDC

OTHERS PRESENT: Jasmin Amanin, Ron Svejkovsky VDOT; Bridget Carter, Ridefinders; Fritz Brandt, Fort Lee

Scott Davis agreed to open the meeting at 10:25 and to serve as Chair for the April 1 meeting until the Vice-Chair arrived.

APPROVAL OF THE MINUTES - March 4, 2016 Regular and March 18, 2016 Special Meetings
Upon a motion by Mr. Riblett, seconded by Mr. Harrison and carried, the minutes of the March 4, 2016 regular and the March 18, 2016 special meetings were approved.

CITIZEN INFORMATION PERIOD

No comments

STATUS REPORT ON NEPA STUDY
Mr. Vinsh commented that the project consultant has recently advised that it is estimated that the draft environmental assessment will be released by FRA for public review sometime between May 1st and May 15th . The document will contain FRA ' s preference for a future station location. The document is currently being reviewed by the legal department at FRA.


CONTINUATION OF DISCUSSION ON HB2 ALLOCATION PROCESS
Mr. Riblett commented that the Office of the Secretary of Transportation has provided information on an option to remove Step #3 from the recommended allocation process and Commonwealth Transportation Board (CTB) members are currently reviewing this option as a potential revision for the allocation process. As this change would impact the list of projects recommended for funding, Mr. Riblett stress the importance of expressing MPO views either pro or con to Commissioner
Brown regarding the HB2 rating process and the allocation process.

Mr. Riblett indicated the CTB is scheduled to take action on a HB2 funding scenario in May with adoption of the SYIP update in June.

Mr. Svejkovsky distributed information announcing a CTB sponsored public meeting on April 21st at 5:30 pm. in the VDOT - Richmond District Office.

Mr. Vinsh asked if General Assembly members would be providing input into the HB2 allocation process.

Mr. Riblett indicated the General Assembly would probably be looking at how the HB2 legislative intent has been followed during the first allocation cycle and may consider some changes for the next cycle. A period of discussion followed but the Committee did not make any further recommendations regarding the HB2 allocation process.


DISCUSSION OF REGIONAL TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
PROJECT ALLOCATIONS
Mr. Vinsh indicated information had recently been received from VDOT - Local Assistance Division that Commission Brown had offered to fund the MPO's top rated project (Boulevard Pedestrian Safety) ifthe MPO would fund the next priority project (Appomattox River Trail) and a portion of the third rated regional project (Safe Routes to School) with the balance needed complete of $20,300 to be requested by VDOT staff from CTB At-Large members.

Mr. Vinsh further commented that earlier in the week information was received from VDOT - Local Assistance Division indicating the FYI 7 regional TAP revenue increased to $173,144 from $151, 700 for an increase of $21,444. With the increased regional funds, the $20,300 gap in funding for the third priority project could be met without depending on CTB At-Large TAP funding.

Upon a motion by Mr. Davis, seconded by Mr. Vinsh and carried, the Technical Committee recommended support of Commissioner Brown ' s proposal with the exception that the $20,300 funding gap for the SRTS project be funded with regional TAP funds and the $1, 144 residual be carried over to the next regional TAP funding cycle.


STATUS REPORT ON LOCAL GOVERNMENT LISTS OF CANDIDATE PROJECTS FOR
THE 2040 TRANSPORTATION PLAN PRIORITIZATION
Mr. Vinsh indicated Chesterfield , Dinwiddie and Colonial Heights have provided their list of candidate projects.

Mr. Vinsh indicated Dinwiddie has identified 3 new projects and 3 projects from the 2035 project list that have not received funding .

Mr. Vinsh further indicated the Chesterfield list includes improvements for 6 arterials, 5 collectors, 5 bike & pedestrian and 1 rail project. Mr. Todd commented on 2 arterial projects and 3 collector projects from the Colonial Heights list and indicated the City was interested in several projects from the 2035 plan that had not received funding.

Mr. Vinsh indicated that he would follow up with the 3 other localities and asked VDOT how much time would be needed to review a preliminary scope of work and cost estimate for the projects.

Mr. Riblett responded that would depend on the time frame needed to complete the work.

Mr. Vinsh indicated the 2040 plan update schedule calls for a draft document to be available for Technical Committee review this September. Mr. Vinsh suggested that if the projects could be reviewed by VDOT by the end of May, the list could be ready for rating in June. Mr. Riblett indicated that 2 months should be ample time for VDOT to review the candidate projects for preliminary scope and cost estimate.


DISCUSSION OF CONGESTION MANAGEMENT PLAN UPDATE
Discussion of this item was deferred to the May meeting.


REVIEW OF PROPOSED AMENDMENT TO THE FY15 - FY18 TIP FOR THE ROUTE 36
PROJECT AT LEE GATE (UPC 107926)
As an "Other Business" item, Mr. Svejkovsky indicated there was a need to amend the current TIP for UPC 107926. The amendment is to include $108,000 in Federal Demonstration funds for FY16 preliminary engineering phase. Upon a motion by Mr. Davis, seconded by Mr. Vinsh and carried, a motion is adopted to recommend approval of the amendment to the Policy Committee.


There being no further business the meeting was adjourned at approximately 11:05 am.

 


Minutes of the May 6, 2016 Tri-Cities Area Metropolitan Planning Organization – Technical Committee meeting held at 10:15 a.m. in the Colonial Heights Public Library located at 1000 Yacht Basin Drive, Colonial Heights, Virginia.

MEMBERS PRESENT: Mark Riblett, VDOT, Tracy Douglas Bryant, PAT; Ed Watson, Hopewell; Barbara Smith Chesterfield; Mark Bassett, Dinwiddie; Julie Walton, Prince George; Scott Davis, Colonial Heights; Daniel Harrison, Petersburg; Jay Lindsey, DRPT; David Hyder, Crater PDC

MEMBERS ABSENT:  Daniel Harrison, Petersburg;

OTHERS PRESENT: Jasmin Amanin, Ron Svejkovsky VDOT, Scott Wolf, Petersburg; Fritz Brandt, Fort Lee, Christopher Nicholas, Joe Vinsh, Crater PDC

Chairman Bassett opened the meeting at 10:20 AM

APPROVAL OF THE MINUTES – April 1, 2016
Upon a motion by Mr. Watson, seconded by Mr. Riblett and carried, the minutes of the April 1, 2016 meeting was approved.

CITIZEN INFORMATION PERIOD
No comments


STATUS REPORT ON NEPA STUDY
Mr. Vinsh commented that the project consultant advised earlier that week that 50 to 60 additional comments to the draft environmental assessment have been provided by FRA.  The project consultant is working on the changes.


HB2 DEVELOPMENTS
Mr. Vinsh commented that the MPO Policy Committee provided comments during the April 21st State sponsored public meeting regarding the next SYIP update.  The comments included the following recommended concepts for HB2 funding allocation: 

  • Allocate funds to eligible High Priority projects first, based on statewide ranking;
  • After High Priority projects have been allocated to the fullest extent possible, allocate funds to District Grant projects by district ranking;
  • Do not co-mingle fund sources; and,
  • Carryover High Priority Program and District Grant Program balances by district for the next HB2 funding cycle.

Mr. Riblett distributed information explaining the position of the Commonwealth Transportation Board (CTB) regarding HB2 funding allocation guidelines for the FY17 – FY22 SYIP update.  The CTB selected the “Revised Base Scenario”, with limited exceptions/modification and conditions to 12 projects.  None of the HB2 projects originally selected for HB2 funding in the Tri-Cities Area were affected by the CTB’s decision to use the “Revised Base Scenario”.
Mr. Riblett suggested the MPO consider recommendations for changes in the current HB2 rating criteria, including safety.


REVIEW OF INFORMATION ON FY17 TRANSPORTATION ALTERNATIVES PROGRAM (TAP) TENTATIVE PROJECT ALLOCATIONS
Mr. Vinsh briefly mentioned that the tentative FY17 – FY22 TAP allocations show State TAP funding for the Boulevard Pedestrian Safety project.  This development and the increase funding for regional TAP have enabled all 3 candidate TAP projects from the Tri-Cities to be fully funded with a balance of $1,144 remaining as carryover to the next TAP grant cycle.

STATUS REPORT ON LOCAL GOVERNMENT LISTS OF CANDIDATE PROJECTS FOR THE 2040 TRANSPORTAITON PLAN UPDATE
Committee members discussed preparation efforts for remaining candidate project lists needed for State review and development of preliminary cost estimate.  June 1st was set as the new deadline for submitting the lists and July 1st was set as the deadline for submittal of project background information on the candidate project rating sheets.

REVIEW OF CANDIDATE PROJECT RATING PROCEDURES USED FOR THE 2035 TRANSPORTATION PLAN UPDATE
This item was deferred until the June meeting.

REVIEW OF PROPOSED CMAQ AND RSTP PROJECT ALLOCATIONS FOR THE FY17 – FY 22 SIX YEAR IMPROVEMENT PROGRAM (SYIP) UPDATE
Mr. Vinsh commented that revised CMAQ and RSTP revenue forecast have recently provided by the State.  CMAQ revenues are reduced by approximately $300,000 beginning in FY17 and gradually increase to previous levels by FY22 at approximately $1,300,000.  RSTP revenue increased by approximately $300,000 from $2,700,000 in FY17 to approximately $3,100,000 in FY22.

Ms. Amanin reviewed recommended project allocations that have changed since the earlier spreadsheets that were distributed in March.

Mr. Svejkovsky commented that the increase in RSTP revenue allowed an additional project to the added to the program.  The CMAQ project recommended to be added for RSTP funding was the Rt. 460 & Rt. 657 project at the Food Lion Distribution Center.  This project rated well for both CMAQ and RSTP.
After a brief period of discussion, Ms. Smith made a motion, seconded by Ms. Walton and carried, that the allocations be recommended for approval.

REVIEW OF PROPOSED TRANSIT AMENDMENTS TO THE FY15 - FY18 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
Mr. Vinsh indicated a request had been received after the agenda was mailed for a transit amendment. 
After a brief discussion, the Committee decided not to take action in order to allow more time for review.  Information on the proposed amendments was to be sent to Committee members for review and comment prior to May 11.
There being no further business the meeting was adjourned at approximately 11:05 am.

 

CPDC