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Virginia Procurement – Set Asides

The goal of the Commonwealth is that more than 42% of its purchases be made from small businesses. “Small businesses” are those which have received certification from DSBSD by the due date for receipt of bids or proposals, including those small businesses (including micro) which also have been certified as women-owned and/or minority-owned certification.

Award of a contract shall be made in order of the Small Business Enhancement Award Priority as follows:

Small Business Enhancement Award Priority

Under $10,000: For purchases under $10,000, the award of a contract shall be made to the lowest priced or highest ranked DSBSD-certified micro business bidder/offeror that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if such micro business bid or offer is available and the price is fair and reasonable. If there are no reasonably priced bids/offers meeting the above criteria received from certified micro businesses, an award shall be made to the lowest priced or highest ranked DSBSD-certified small business bidder/offeror that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if such small business bid or offer is available and the price is fair and reasonable. If there are no reasonably priced bids or offers meeting the above criteria received from certified micro or small businesses, an award may be made to the lowest priced bidder or highest ranked offeror of any size that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if the price is fair and reasonable. If the agency or Institution determines and documents that no bid/offered price is fair and reasonable then the procurement may be cancelled and re-solicited removing the set-aside award priority.

$10,000 up to $100,000: For purchases from $10,000 to $100,000, an award shall be made to the lowest priced or highest ranked DSBSD-certified small business bidder/offeror that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if such small business bid or offer is available and the price is fair and reasonable. If there are no reasonably priced bids/offers meeting the above criteria received from certified micro or small businesses, an award may be made to the lowest priced bidder or highest ranked offer or of any size that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if the price is fair and reasonable. If the agency or Institution determines and documents that no bid/offered price is fair and reasonable then the procurement may be cancelled and re-solicited removing the set-aside award priority.

When setting aside procurements, there must be adequate competition to ensure the Commonwealth continues to obtain fair and reasonable prices and the orders must be placed through eVA. Set-asides do not apply to mandatory sources of procurement such as the Virginia Industries for the Blind, Virginia Correctional Enterprises or mandatory statewide contracts, nor does it apply to classifications of goods/services specifically exempted by DPS.

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Crater Procurement Assistance Center, serving as a Procurement Technical Assistance Center (PTAC), is funded in part through a cooperative agreement with the Defense Logistics Agency. Crater Procurement Assistance Center is sponsored by the Crater Planning District Commission.

Service area

Our coverage area consists of these counties and cities: Buckingham, Cumberland, Amelia, Prince Edward, Charlotte, Halifax, Pittsylvania, Danville, Martinsville, Henry, Franklin, Nottoway, Lunenburg, Mecklenburg, Chesterfield, Powhatan, Goochland, Hopewell, Colonial Heights, Prince George, Petersburg, Dinwiddie, Brunswick, Charles City, Surry, Sussex, Emporia and Greenville.

All personnel are PTAC employees.